1. Building Evacuation & Shelter Training (Initial)
COOP
OVERVIEW
SAFETY DEVICES
EMERGENCY SITUATIONS
REPORTING PROCEDURES
VISIBILITY
RELOCATION
SAFETY
SPECIAL NEEDS
AED
BOMB THREATS/SUSPICIOUS PKG.
SUSPICIOUS PERSON/LOCKDOWN
SHELTER-IN-PLACE (SIP)
NATURAL DISASTER SAFETY
SUMMARY
September 2008

2. Continuity of Operations (COOP)
What is Continuity of Operations – COOP… is more simply a “good business practice”
Currently NIH has a COOP Plan in place that is designed to ensure continuity of the NIH mission essential functions while also maintaining the health and safety of the NIH employee, patient and visitor community. The COOP plan provides guidance that will be followed in an emergency event that impacts, or threatens to impact, the ability of the NIH to function.
The NIH COOP Plan applies to a broad spectrum of human-caused, natural and technological emergencies and threats such as:
Natural disasters;
Technological or human-caused hazards;
Material and emergency shortages;
Infrastructure failure.
The NIH COOP Plan activation addresses various types of emergency events. It is broken down into four different levels ranging from Level 4 (an event impacting part of an NIH building housing essential functions) to Level 1 (an event impacting the NIH Bethesda Campus or the National Capital Region).
September 2008

3. NIH Crisis Response Team Initiative
In an effort to remedy the communication and coordination issues, ORS established the Crisis Response Team (CRT) Initiative.
The objective of the CRT initiative is to:
Increase coordination and communication across the NIH
Establish a robust and streamlined crisis response system
Equip the ICs with command and control capability
The CRT lays a foundation for a coordinated crisis response by facilitating communication:
Within an IC
Between ICs
With NIH Leadership
With the COOP Disaster Recovery Coordinator
September 2008

4. NIH COOP Structure NIH COOP Operational Overview
- The NIH Senior Management Group evaluates
all conditions affecting NIH operations and
develops the strategic vision for moving
forward
- The Senior Management Coordinator will
interact with the COOP operational components
through the Disaster Recovery Coordinator
- The Disaster Recovery Coordinator, through
the Emergency Support Teams and IC CRT’s,
conducts operational activities as necessary to
implement the Leaderships strategic vision
- The Disaster Recovery Coordinator maintains
direct communication with and supports all
emergency response activities until the incident
is under control and has been relinquished to the
COOP for recovery and/or reconstitution action
September 2008

5. Rapid Restoration and Mission Capability
September 2008

6. Response Levels and Relocation
September 2008

7. Building Evacuation & Shelter Training
This training provides the basic information on Building Evacuations and Shelter-In-Place procedures. Additional information can be obtained by referring to Manual Chapter 1430, “NIH Occupant Evacuation Plan”
An emergency can occur quickly and without warning. If an unexpected situation were to occur, the most important thing you can do to keep yourself and your fellow employees safe from an emergency is to prepare, stay calm, and follow the instructions from emergency personnel.
As part of every agency’s Occupant Emergency Plan, volunteers are used to assist in an effective evacuation as well as other duties during an emergency. During drills, employees should be aware of the team members of their floor. In the event of an actual emergency, it will be reassuring to know that individuals who are in place to assist them.
September 2008

8. Building Evacuation & Shelter Training
TYPES OF Safety Devices
Manual Pull Station: activates the fire alarm
Smoke detectors: detects smoke and activates alarm.
Sprinkler System: detects high levels of heat
Strobe lights installed for the hearing impaired
September 2008

9. Building Evacuation & Shelter Training
OTHER FIRE DEVICES
Fire extinguisher: in all common spaces and near the stairwells
Fire doors: Specially tested doors that are normally open but close upon fire alarm system activation.
Exit signs: follow direction in which arrow is pointing or location of sign
September 2008

10. Building Evacuation & Shelter Training
EMERGENCY SITUATIONS
Any and all emergencies must be handled immediately.
Personnel: Emergency situations with personnel, either hurt during the evacuation process, or a medical emergency, must be called into 911 (if you are on-campus) or 9-911(if you are off-campus). Although the Emergency Response personnel could already be on scene at the building, they may not be aware of other emergencies within the building, so call and report the situation.
Before exiting a closed door, feel for heat with the back of your hand, if it is warm or hot do not open, use an alternate exit or if no other exit is available, insure that you block under door with a towel or coat and call for help.
September 2008

11. Building Evacuation & Shelter Training
Reporting Procedures:.
Appointed team members “sweep” areas on their floor ensuring that normally unoccupied areas are checked as well (such as a janitor closed, LAN or Maintenance room).
When floor is clear, team members evacuate except for any disabled employees and their aide/buddy.
Team members report to relocation area where information is relayed either directly or by walkie-talkie to the OEC (Occupant Emergency Coordinator)
OEC reports building status to Fire Department as requested.
September 2008

12. Building Evacuation & Shelter Training
Visibility
Vests - It is important to be noticed quickly, not only by team members or building occupants, but also to be identified by the Emergency Response Personnel. Mesh vests are lightweight, comfortable, and expandable.
Badges – Are for team members
September 2008

13. Predefined assembly areas are important
September 2008

14. Safety and the Evacuation Process
DO NOT use elevators during an emergency
All Employees will:
Leave immediately
Most direct route outside
Go directly to assembly area
Stay at assembly area
Wait for instructions
Report safety violations immediately to ORF, via work order for:
knobs loose on emergency exits
Emergency exit lighting not illuminated
Boxes or equipment blocking exits/hallways or life safety equipment
September 2008

15. Building Evacuation & Shelter Training
Safety issues:
Fire door blocked open
Chair blocking exit door
September 2008

16. Building Evacuation & Shelter Training
Safety issues:
Blocking the fire extinguisher and pull station
Locking a fire extinguisher…does that make any sense??
September 2008

17. Building Evacuation & Shelter Training
September 2008

18. Building Evacuation & Shelter Training
Safety issues:
Remember:
Smoke kills more people than the actual fire.
September 2008

19. Building Evacuation & Shelter Training
NIH lab fire
September 2008

20. Building Evacuation & Shelter Training
STAIRWAY EDUCATION
Stairwells in buildings with 4 or more stories have a protection factor of 2 hours; less than 4 floors will have a safety factor of 1hour with the doors closed.
When evacuating a stairway, use handrails and if possible, walk two abreast.
Ensure that stairwell door is closed after all personnel have entered
Stairwells can be used for sheltering if necessary.
September 2008

21. Building Evacuation & Shelter Training
SPECIAL NEEDS EMPLOYEES
Special needs personnel are considered as any person that can’t safely evacuate by the stairway.
Safe Areas are elevator lobbies and stairwells
Personnel with disabilities will assemble at the elevator lobby with an assigned aide or any team member, unless on the exit level, then they will evacuate the building by closest exit.
If the elevator lobby is untenable, relocate to the nearest stairwell away from smoke or fire.
Be observant for the “not-so-obvious” special needs personnel.
Designated area of refuge next to elevators
September 2008

22. AUTOMATED EXTERNAL DEFIBRILLATOR (AED)
An AED is a device that attempts to restore a normal heart rhythm by delivering an electrical shock to the heart in case of ventricular fibrillation or ventricular tachycardia
Immediate defibrillation of a witnessed episode can result in greater than 90% survival.
Training should include CPR and AED.  Training is offered weekly at bldg 31.  Go to the OHS webpage below and register for the training.
POC: Division of Occupational Health & Safety Bldg 13, Room 3K or
AED monitors are generally identified by the IC.
AED training is free.
Evacuation Team members are encouraged to take this training
September 2008

23. Building Evacuation & Shelter Training
If you receive a bomb threat:
Don’t hang up
Take all threats seriously
Get as much information as possible (use checklist)
Dial 911 or when the caller hangs up
Pass all information on to the police department upon their arrival
Do not activate fire alarm, this may trigger the bomb
Verbally notify personnel if necessary to evacuate the area. Police should be on scene quickly, and will advise how to evacuate.
Remember to keep calm and do not panic personnel
September 2008

24. Building Evacuation & Shelter Training
If you see a suspicious package:
Verify if package belongs to a co-worker
Don’t open, touch or move any suspicious package.
Isolate it immediately.
Treat it as suspect.
Call local law enforcement authorities.
**Don’t second guess a suspicious package, call it in!
September 2008

25. Building Evacuation & Shelter Training
Suspicious Person
If you see a suspicious person on campus, dial 911 (if you are on-campus) or 9-911(if you are off-campus). Report as much information as possible including:
What the person(s) is/are doing
The location
Physical and clothing description of those involved
Vehicle description and license plate number, if appropriate
Direction of travel when last seen, etc.
DO NOT APPROACH THE SUSPICIOUS PERSON
September 2008

26. Building Evacuation & Shelter Training
Lockdown
A dangerous person could be someone with a legitimate purpose on site (employee, authorized visitor, contractor) or an unauthorized visitor.
Lockdown is used when it is safer to stay in an area that can be secured then to move through the building where the potential threat may be encountered. Example: An armed intruder is in the building.
Procedures for Lockdown:
Lock or barricade doors or openings and windows and pull shades immediately.
Contact Police at 911 or immediately
Keep employees away from the doors and windows
Maintain a calm environment
If a gunshot is heard, immediately have everyone lay down on the floor.
Remain in the secured work area until notified to evacuate, unless there is a greater risk to your safety by remaining in your current location.
September 2008

27. Sample of locking door without key
September 2008

28. Building Evacuation & Shelter Training
SHELTER-IN-PLACE
NIH has developed a “Shelter-In-Place” (SIP) plan in the event of a natural or man-made disaster that may prohibit personnel from leaving the building. SIP may also be termed as “Reverse Evacuation Procedures”.
SIP teams for each building will be trained on how to react in this situation. The safety and welfare of personnel are the primary concern of this plan. This plan is to be used as the official reference guide on how to react in the event that a SIP command is given.
The main objective is to move personnel to designated safe locations that will protect them until the disaster/emergency is declared over. Each facility will develop plans that conform to the specific needs.
The SIP plan is implemented when directed by the NIH Police, Fire and Rescue or local police.
September 2008

29. Building Evacuation & Shelter Training
SHELTER-IN-PLACE
Usually a short duration of 15 minutes up to several hours.
Floor plans should indicate safe relocation areas
Notification will be announced by all means available. (phones, s, walkie talkies, megaphones)
Ensure your planning includes emergency situations that may delay your trip home.
Items that may be procured by the team/IC are flashlights, portable radios to include NOAA radios, batteries and basic administrative supplies. These items should be stored in a secured area but easily accessible by all team members.
There is no need for the IC to store food or water but all employees should be encouraged to have there own emergency supplies such as a bottle of drinking water, non-perishable snacks, medications and personal flashlight.
September 2008

30. Shelter–in-place
Floor plans are important for not only Evacuation Routes but also “safe rooms” for Sheltering-In-Place
September 2008

31. Building Evacuation & Shelter Training
SUMMARY
Review all emergency devices in your building
Know primary and alternate exits
Attitude is everything. Stay Calm..React quickly
Don’t be afraid to ask questions
Spread the word about “safety” to everyone
September 2008

32. Building Evacuation & Shelter Training
September 2008