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Published byJemima Perry Modified over 9 years ago
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Email Archiving: Why Outsourcing Makes $ense
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Email Archiving Why? – What are the Driving Forces
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Market Pressures Compliance –Regulations –Deadlines for Compliance –46% of All Organizations have had email requested during discovery Corporate Governance –The right thing to do Tip of Iceberg –Structured v Unstructured
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Email Archiving Part of your overall email records strategy.
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Email Archiving Objectives Email archiving should: Be part of an overall Enterprise Records Management program Offer the three main attributes of compliance Trustworthiness Scalability Ease of use Not impact your day-to-day operations
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Enterprise Records Management: A Complete Strategy Enterprise Records Management
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Enterprise Records Management: A Complete Strategy Enterprise Records Management Systems Recovery
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Enterprise Records Management: A Complete Strategy Replication Restart Enterprise Records Management Systems Recovery
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Enterprise Records Management: A Complete Strategy Archiving Replication Restart Enterprise Records Management Systems Recovery
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Enterprise Records Management: A Complete Strategy Archiving Replication Restart Processes and Procedures Management Services Enterprise Records Management Systems Recovery
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Email Archiving Approaches
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Email archiving can be managed using the following approaches: Backup to Tape Archiving Technology Service Provider How does each option measure up when it comes to trustworthiness, scalability and ease of use? Assessing Your Options
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Backup to Tape (Build) Email system is periodically backed up to tape
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Backup to Tape Email system is periodically backed up to tape Restores to system for database rebuild
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Backup to Tape Email system is periodically backed up to tape Restores to system for database rebuild For discovery, new system is needed
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Backup to Tape: How Does It Measure Up? Trustworthy? Magnetic tape is not compliant Scalable? Time to recovery/restart from tape is lengthy Easy to use? Requires a second system
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Archiving Technology (Buy) Email Server Archiving Software CAS Compliant Storage Retrieved and Indexed Filtered and Stored
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Email Server Archiving Software CAS Compliant Storage Retrieved and Indexed Filtered and Stored Archiving Technology Admin Supervisor End User Discovery and Retrieval
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Archiving Technology: How Does It Measure Up? Trustworthy? Compliance-certified storage Scalable? Refresh and scalable Point solution Easy to use? Discovery issues
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Service Provider (Partnering) Email Server Firewall Network Archiving Service 7X24: Hardware/Software/ Management/Network Firewall
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Service Provider: How Does It Measure Up? Trustworthy? Yes—compliance-certified storage + third party Scalable? Yes—technology transparent Easy to use? Yes—discovery services + “clean hands”
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Email Archiving Options At A Glance ManagedPoint solutionExcess timeScalable? Second system Not compliant OPTION 1: Backup to Tape Clean IT hands Discovery issues Easy to use? Third partyCompliantTrustworthy? OPTION 3: Service Providers OPTION 2: Archiving Technology
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Email Archiving Build – Buy -- Partnering
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Why Partnering Makes $ense ROI Avoidance of capital expense Skills and staffing Augmentation of your internal capabilities Access to largest scope of skills Ease of use Discovery services “Clean hands”
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Email Archiving: Build – Buy -- Partnering Lenny Monsour Product Manager – SunGard Managed IT Services
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