1. Introduction to Costs & Maximising Profit Webinar Professor Dominic Regan Teresa Aitken, Costs Lawyer

2. Introduction The Speakers……. Professor Dominic Regan Professor at City University, London, columnist for New Law Journal and special adviser to the ACL Teresa Aitken, Costs Lawyer & Managing Director of PI Costing Ltd

3. Agenda Introduction Maximising Costs Costs Law Update

4. Question Retainers How can I avoid the pitfalls?

5. PRIVATE CLIENT Q - What do I need to bear in mind? 1.Send up to date letters 2.Include all Fee Earners 3.Be careful of any initial retainer 4.Change of Fee Earner

6. LEGAL AID Q - What do I need to be aware of? 1.Retainer on file for pre Legal Aid work 2.Check the scope 3.Correct Defendant? 4.Costs limitation? 5.Discharge of Legal Aid

7. BTE – LEGAL EXPENSE INSURANCE Q - What do I need to be aware of? 1.Letter to Claimant primarily liable for costs? 2.Limit of indemnity 3.Financial printouts

8. CFA Q - When do I need to serve a Notice of Funding? 1.Notify Defendant in LOC 2.DO NOT disclose level of success fee 3.Serve on all parties 4.File further Notice if any changes 5.Staged Premium – notify Defendant

9. CFA Q - What happens if I have not provided a Notice of Funding? 1.Additional liabilities not recoverable 2.File ASAP 3.Apply for Relief of Sanctions

10. CFA Q – What should I bear in mind when setting a success fee? Contemporaneous file note detailing risks Actuarial data on the lost cases Staged Success Fees Forgotten uplift! A & B

11. CFA Q – Is there anything else I should be aware of when entering into a CFA? 1.CFA Signed 2.Cover all work done 3.Refer to the correct Defendant? 4.Client under the age of 18 when signed 5.Right to cancel

12. CFA Q – Can I have a retrospective CFA? YES, however:- Needs to be carefully worded Cannot be simply backdated

13. COSTS ESTIMATES Q – When is a Costs Estimate normally required? At the Allocation and Listing stage

14. COSTS ESTIMATES Q. Is it important that the estimate is accurate? Yes 20% rule

15. COSTS ESTIMATES Q. What should I do if my estimate becomes inaccurate or is likely to be substantially exceeded? Notify the Defendant and provide a revised estimate

16. Q. Costs budgeting is coming soon – what do I need to know? Multi track cases 1 April 2013

17. Q. How can I get the Right Costs Order Be precise and clear Claim indemnity costs Multiple Defendants Provision for Costs ‘assessed forthwith’ Costs ‘of occasioned by the application’

18. Q. Interim Payments – how can I get one? Seek at the time of settlement/final hearing CPR 44.3(1)(c) and CPR 44.3(8) 3 Mars UK v Teknowledge Ltd (1999) 2 Costs LR 44 CPR 47.15

19. How can I maximise my costs?

20. FILE NOTES Make one Brush and another v Bower cotton & Bower (a firm) ( 1992) Costs LR ( core)223 Neater file = more £££ Real time

21. ESTIMTED TIME BAD NEWS Johnson v Reed Corrugated Cases Ltd (1992) ALL ER 169 QBD GOOD NEWS Re Frascati (in chambers) (2 Dec 1981, unreported QBD)

22. Items likely to be challenged: Block time spent Preparation Review Further amendments

23. ESTIMTED TIME Items likely to be challenged: Funding – setting up CFA/ATE policy Duplication between Fee Earners Travel to attend Client (unless there are good reasons e.g. Client immobile etc)

24. 7 PILLARS OF WISDOM CPR 44.5(3) 1.Conduct 2.The amount 3.The importance 4.Complexity 5.Specialised knowledge 6.Time spent 7.The place

25. PROPORTIONALITY Q. Is there going to be a new ‘proportionality’ test? Yes, from April 2013: - 44.4(5)

26. SUMMARY DON’T leave costs issues until the end of the claim Use our checklist before settling damages

27. Case Law Update Professor Dominic Regan