1. Book and Release Cases: A Comparative Analysis of Complying with Fingerprint Orders Executive EMPA Capstone Project Teresa Bennett June 9, 2012

2. Overview of Presentation The Problem: Need for Accurate Criminal History Records Purpose and Methodology of Study Data Results Discussion, Conclusions and Recommendations Leadership Reflections

3. The Problem: Widespread Inaccurate Criminal History Records Existing systems are prone to human error and involve multiple computer systems which are not connected. Use of a single fingerprint control number, which tracks an event from arrest to disposition.

4. Why Accurate Criminal History Records are Important National security Terror threats Employment certifications Firearm purchases Sentencing decisions Parole and release decisions Travel and visa requirements Arizona Criminal Justice Commission. (2008). Arizona records Improvement and information sharing plan. (Feb. 2008). 1-30.;Bureau of Justice Statistics. (2006). Improving criminal history records for background checks, 2005. Washington, DC. 1-8.; Jacobs, J. and Crepet, T. (2007). The expanding scope, use and availability of criminal records. New York University Journal of Legislation and Public Policy. 11(2), 177-213.; Tien, J., Cahn, M., Neray, R., Einstein, D., and Pei, K. (2008). Measuring the performance of criminal history records systems: The records quality index. (Publication Award No. 2001-RH-CX- K005). West Newton, MA: Structured Decision Corporation, 1-25.

5. Purpose of Capstone Study: Identify Number of Book and Release Cases With or Without Control Numbers Study took place in seven counties in Oregon: 31% of misdemeanor and felony cases are book & release Of those book and release cases, on average: 52% do not have a control number

6. Coos 50% Crook 16% Douglas 19% Jackson 45% Klamath 64% Morrow 33%* Umatilla 65% All Location Average 48% except Morrow* Data Results: Percentage of Book & Release Cases Which Had a Control Number, by County

7. Discussion and Conclusions: Contributing Factors to Successful Control Number Collection Rates Strong collaboration and working partnership between court and jail/sheriff’s office (Klamath and Umatilla County). Court personnel obtain control numbers directly (Klamath County). Fingerprint collection in or near courtrooms (Umatilla County).

8. Recommendations Place fingerprinting devices in or near all courtrooms. Increase education with criminal justice partners, stress importance of the control number. Policy change within Oregon Judicial Department which does not place the sole responsibility of disposition reporting toward the district attorney. Record control number on the judgment document. Use technology to ease the burden of data collection from one criminal justice entity to the next.

9. Leadership Reflections Leadership is about planting a seed of perspective in the minds of those around you. - Teresa Bennett, 2012 Perspective Patience Public Administrator as Generalist

10. Acknowledgements Family – Husband, Brian and Daughter, Bailey 2009 PSU EMPA Cohort Dr. Douglas Morgan All the professors of the EMPA Program Yachi Iisako Ed Jones, prior TCA for Fifteenth Judicial Dist. Kyle McMichael, OJD Technical Support Oregon Judicial Department