1. © UPU 2011 – Tous droits réservés © UPU 2013 – Tous droits réservés © UPU 2014 – All rights reserved Getting started with Pegasus – An introduction to the UPU document management system Answer SA

2. © UPU 2014 – All rights reserved Overview of Pegasus 1 ‒ Pegasus is the UPU's document management and search system ‒ It allows all documents published in the document database to be downloaded and searched ‒ It is a Web-based system 2

3. © UPU 2014 – All rights reserved Overview of Pegasus 2 Pegasus allows four search options: ‒ Manual browsing ‒ Quick search (simple and advanced) ‒ Multilingual search ‒ Multilingual alignment 3

4. © UPU 2014 – All rights reserved Browsing and searching the document database Manual browsing Quick search Multilingual search Multilingual alignment 4

5. © UPU 2014 – All rights reserved Manual browsing 1 – Accessing Pegasus ‒ http://documents.upu.ch ‒ Links to the UPU Website documentation centre and IB home page 5

6. © UPU 2014 – All rights reserved Manual browsing 2 – Searching for meeting documents 1.Select your search criteria (category, year) 2.Click on a meeting and the associated documents will be displayed Body Year Sub-body Meeting 6 Category

7. © UPU 2014 – All rights reserved Manual browsing 3 – Opening a meeting document Remarks: ‒ Documents open when selected ‒ To save a document, right click, then "Save target as" Document Downloading of all the meeting documents in a zip file Meeting selected Language versions of document 7

8. © UPU 2014 – All rights reserved Manual browsing 4 – Searching the archives Browse by category or year. The number of years for which archived documents are available may vary Manual browsing and quick searches are the only archive search options To access archived documents, click on the "Archives" tab 8

9. © UPU 2014 – All rights reserved Browsing and searching the document database Manual browsing Quick search Multilingual search Multilingual alignment 9

10. © UPU 2014 – All rights reserved Quick search (simple) Enter a keyword in the quick search box The search applies to: ‒ the content of documents ‒ the properties of documents (author, size, date, etc.) N.B. – This search does not cover archived documents, which must be accessed in a separate search via the "Archives" tab 10

11. © UPU 2014 – All rights reserved Quick search (advanced) Enter your search criteria 11

12. © UPU 2014 – All rights reserved Quick search – Example of results Search results Click here to narrow down your search results 12

13. © UPU 2014 – All rights reserved Browsing and searching the document database Manual browsing Quick search Multilingual search Multilingual alignmen t 13

14. © UPU 2014 – All rights reserved Multilingual search 1 – Search criteria Click on "multilingual search" to search documents in several languages simultaneously Enter the keywords in the source language Select the source and target languages 14

15. © UPU 2014 – All rights reserved Multilingual search 2 – Example of results Words used for search Click here to narrow down your search results 15

16. © UPU 2014 – All rights reserved Browsing and searching the document database Manual browsing Quick search Multilingual search Multilingual alignment 16

17. © UPU 2014 – All rights reserved Multilingual alignment 1 – Search criteria Enter the keywords in the source language Click on "Multilingual alignment" to search for the translation of a word or phrase Source language Target language 17

18. © UPU 2014 – All rights reserved Multilingual alignment 2 – Example of results Click on a document in the list of results to perform the multilingual alignment 18

19. © UPU 2014 – All rights reserved Multilingual alignment 3 – Documents aligned The word or phrase you searched for will be highlighted The text in the source language is displayed on the left The text in the target language is displayed on the right The corresponding paragraph in the target language will be indicated by a vertical blue line Click on the left or right arrow to move to the previous or next occurrence of the word or phrase 19

20. © UPU 2014 – All rights reserved To sum up … ‒ Manual browsing is a step-by-step search in the document database. It requires a degree of prior knowledge of the organi-zation of the document database ‒ A quick search (simple or advanced) is a quick form of manual browsing. It can be conducted in any language and requires no prior knowledge of the organization of the document database ‒ A multilingual search is a fast and simple search in two or more languages ‒ Multilingual alignment allows the same document to be displayed in two languages simultaneously 20