1. Grant Guidelines and Application Process Eng. Raid Al-Ajlouni
SRTD-II is an EU Funded Project
Support to Research, Technological Development & Innovation In Jordan SRTD Phase II
Grant Guidelines and Application Process
Eng. Raid Al-Ajlouni

2. Based on national R&D priorities
SRTD - I . ( )
SRTD - II (2013 – 2016)
Grants
60 grants
30 Research,
30 Start Up Businesses.
Minimum
Minimum 40 applied research,
Minimum 20 commercialization.
Areas
of Interest
Agro, biotech, energy, environment (water), food, health, ICT and nanotechnology
Energy , Food
Health , Water
Based on national R&D priorities

3. THE NEED FOR R&D
The National Agenda of Jordan ( ) identified three characteristics of a growth oriented economy:
i) Innovation and technological advancement,
ii) Expansion of entrepreneurial activities
iii) Support of start up business.
The main keys to achieve these objectives
Matching the business sector with the research and academic community

4. THE NEED FOR R&D
The main problem in the Jordanian R&D and Innovation sector has been identified as
the little
“Commercialisation & Marketing Potential” of research community output.
Main Reason
The Focus of a large part of the research community is on publishing scientific articles. not on commercialisation of RDI.

5. Support Applied Research and Commercialisation Activities through Grant Schemes
Implementation of applied research Activities
in the Technology Research
with a potential development into innovative services and products
Implementation of applied research Results
into Commercialisation Activities for development
into innovative services and products

6. Definition : WHAT IS A GRANT
The Grant is
Financial donation by the contracting authority (HCST)
To support the implementation of an action (Research)
Co-financing from the beneficiary of the Total Eligible Cost
The grant beneficiary is the owner of the action and its results

9. Grant schemes
The overall indicative amount made available under these Calls for Proposals is € 1, 800,000
To finance a minimum of projects of:
minimum amount: € 10,000
maximum amount: € 25,000
This amount must be between the minimum and maximum percentages of total eligible costs of the action
Minimum percentage: 50% of the total estimated eligible costs.
Maximum percentage: 80% of the total estimated eligible costs.
The % remaining balance must be financed from sources other than the SRTD II or the European Development Fund
APPLIED RESEARCH
COMMERCIALISATION
€1.100,000
€700,000

10. Eligibility of Applicants
In order to be eligible for a grant, the applicant must:
Be legal persons and resident in the Hashemite Kingdom of Jordan
Be a specific type of organisation established in the Hashemite Kingdom of Jordan or in a Member State of the European Union
Be directly responsible for the preparation and management of the action
The applicant will become the Beneficiary, if he have a co-applicants working with him he will be identified as the Coordinator
The Coordinator represents any other co-beneficiary and Coordinate the design and implementation of the Action.
Co-applicant(s) must satisfy the eligibility criteria as the applicant and Participate in designing and implementing the action.
Will become beneficiaries in the Action (together with the Coordinator)

11. Eligibility of Applicants
Applicant and co-applicants may act
with affiliated entity(ies)
Must satisfy the same eligibility criteria as Applicant and Co-applicant
Will participate in design and implementation
Will not become beneficiary of the action
Have legal or capital structural link with the applicant
This link should exist before the call for proposals and remain valid after the end of the action.

12. Type of Actions financed under this Call Duration Location
Applied Research An action may not exceed 18 months
Commercialisation An action may not exceed 12 months
Location
Actions must take place in Jordan
Location(s) of the action:
Dead sea, Shoneh, Jordan valley (Salt)
Location(s) of the action:
Jordan University of Science and Technology
Location(s) of the action:
Jordan, Worldwide, MENA Region
Location(s) of the action:
Jordan and Neighbouring countries

13. Type of Actions financed under this Call
Area Of Interest / Key area / Sectors
Water: Research on
production of Safe Water for Drinking
production of Safe Water for Agriculture and Industry
Efficiency of Water use
 Energy:
Efficiency of Energy Use
production of Renewable Energy
Production of New Energy
 Food: production of Safe and Affordable Food for Humans and Animals
 Health: Improvement of Human Health

14. Number of applications and grants per applicants
The Call for Proposals
Number of applications and grants per applicants
The Applicant
Applied Research Applicants May NOT submit more than one application.
Commercialisation Applicants May submit more than one application.
May Not be awarded more than one grant in each scheme.
May be a Co-Applicant in another application.
Co-Applicant
May participate in more than one application .
May participate in more than one awarded grant.
May be the Applicant in another application .

15. The Full Cycle of the Call for Proposals1
Publicity / Info Days 2
Concept Note & Full Application submission & registration 3
Administrative check For the Applications 4
Assessment of the Concept Notes 5
Evaluation Committee’s recommendations 6
Assessment of the Full Application 7
Verification of Eligibility 8 9
Contract preparation 10
Publicity

16. Documents to be Completed
Application form contain
Part A : Concept note
Part B : Full application
Checklist for the full application form
Budget for the Action (3 different worksheets)
Worksheet 1 – Budget
Worksheet 2 – Justifications
Worksheet 3 – Expected sources of funding

17. HOW TO APPLY Applicants must apply in English.
Hand-written applications will not be accepted
No additional annexes should be sent.
The last version of the Concept Note and the Full Application form must be used.

19. Contents of Application form
PART A - CONCEPT NOTE (max 5 page)
Include 3 parts
Summary of the Action
Descriptions of the Action (max 1 page)
Relevance of the Action (max 3 pages)
1256 Words Words
What is the page
A4 size Paper
Arial 10 font
2 cm margin
Single line spacing

20. Contents of Application form
PART A - CONCEPT NOTE

21. PART A - CONCEPT NOTE

22. Summary of the Action

23. Contents of Application form
PART B - Full Application
Include 9 parts
General information
The action
Description (max 13 pages)
Methodology (max 5 pages)
Duration and the plan for implementing the action (max 4 pages)
Sustainability of the action (max 3 pages)
Applicant’s, Co-applicants & Affiliated entities experience
Applicant’s , Co-applicants, Affiliated entities administrative identification

26. Annex B - Budget

27. BUDGET – Main Lines 1. Human Resources 2. Travel
3. Equipment and Supplies
4. Local Office
5. Other costs, services
7. Direct eligible costs
8. Contingency reserve (max 5%)
10. Administrative Costs (max 7%)

28. Budget for the Action Main Template Cost 18 300 5400 90 1620 2 600
Unit 13
# of units
Unit value (in EUR)
Total Cost (in EUR)3
1. Human Resources
1.1 Salaries (gross salaries including social security charges and other related costs, local staff)4
1.1.1 Technical
Per month 18
300
5400
1.1.2 Administrative/ support staff - eg Student Internship 90
1620
1.2 Salaries (gross salaries including social security charges and other related costs, expat/int. staff)
1.3 Per diems for missions/travel5
1.3.1 Abroad (staff assigned to the Action)
Per diem
1.3.2 Local (staff assigned to the Action)
1.3.3 Seminar/conference participants
Subtotal Human Resources
2. Travel6
2.1. International travel
Per flight  2
 600
 1200
2.2 Local transportation
Subtotal Travel
3. Equipment and supplies7
3.1 Purchase or rent of vehicles
Per vehicle  5
 25
 125
3.2 Furniture, computer equipment
3.3 Machines, tools…
3.4 Spare parts/equipment for machines, tools
3.5 Other (please specify)
Subtotal Equipment and supplies

29. Budget for the Action Main Template Cost 18 100 1800 3 300 Unit 13
# of units
Unit value (in EUR)
Total Cost (in EUR)3
4. Local office
4.1 Office running costs
Per month
4.2 Office rent
4.3 Consumables - Office supplies
 18
 100
 1800
4.4 Other services (tel/fax, electricity/heating, maintenance)
Subtotal Local office
5. Other costs, services8
5.1 Publications9
5.2 Studies, research9
5.3 Expenditure verification/Audit
5.4 Evaluation costs
Per Person   3
 300
5.5 Translation, interpreters
5.6 Financial services (bank guarantee costs etc.)
5.7 Costs of conferences/seminars9
5.8. Visibility actions10
Subtotal Other costs, services
6. Other
Subtotal Other
7. Subtotal direct eligible costs of the Action (1-6)
8. Indirect costs (maximum 7%)
9. Total eligible costs of the Action (7+ 8)
10. Contingency reserve (maximum 5% )
11. Total eligible costs (9+10)
12. - Taxes Contributions in kind 12
13. Total accepted costs of the Action (11+12)

30. Annex B - Budget

31. Justification of The Budget

32. Annex B - Budget

33. Expected sources of funding
3. Expected sources of funding & summary of estimated costs1
Amount
Percentage
EUR %
Expected sources of funding
EU/EDF contribution sought in this application (A)
Other contributions (Applicant, other Donors etc)
Name
Conditions 6
Revenue from the Action
To be inserted if applicable and allowed by the guidelines:
In-kind contributions 5
Expected TOTAL CONTRIBUTIONS
Estimated Costs
Estimated TOTAL ELIGIBLE COSTS 2 (B)
EU/EDF contribution expressed as a percentage of total eligible costs 4 (A/B x 100)
Taxes/In-kind contributions 5
Estimated TOTAL ACCEPTED COSTS 3 (C)
EU/EDF contribution expressed as a percentage of total accepted costs4 (A/C x 100)

34. Budget Preparation Only eligible costs can be covered by a grant.
The budget is a cost estimate
No profit should be made
The costs are not already covered by other sources of funding (no double funding)
Provide a realistic and cost-effective budget
The budget may include a contingency reserve not exceeding 5% of the estimated direct eligible costs
The budget may include a indirect costs not exceed 7% of the estimated total eligible direct costs

35. --------------------------------------------------
Ineligible Costs
Debts and debt service charges (interest);
Purchases of land or buildings.
Costs financed by another action or work programme receiving a Union (including through EDF)
Currency exchange losses.
Credit to third parties.
Salary costs of the personnel of national administrations.
The Eligible and Non-Eligible Costs are indicated fully in the Grant Guidelines.

36. Application Preparation & Submission
Application must be submitted in 4 copies
1 Original 3 Copies CD FA+CN Budget =
The complete application form (Part A: concept note and Part B: full application form), budget must also be supplied in electronic format (CD-ROM).
The electronic file must contain exactly the same application as the paper version enclosed.
The Checklist and the Declaration by the applicant must be enclosed in the envelope.
Each applications has to be sent separately.

37. Tick the items off below
Checklist
Before sending your proposal, please check that each of the following criteria HAVE BEEN MET IN FULL AND TICK THEM OFF
Tick the items off below
PART 1 (ADMINISTRATIVE)
Yes No
1. The correct grant application form has been used.
2. The Declaration by the Applicant has been filled in and signed.
3. The proposal is typed and is in English
4. One original and 3 copies are included
5. An electronic version of the proposal (CD-Rom) is enclosed
6. Each co-applicant has completed and signed the mandate and the mandate is included.
 ??
7. Each affiliated entity(ies) has completed and signed an affiliated entity(ies)'s statement
8. The budget is enclosed, in balance, presented in the format requested, and stated in EUR.
9. The logical framework has been completed and is enclosed.
Not Applicable
PART 2 (ELIGIBILITY)
10. The duration of the action is between 1 months and 18 months (the minimum and maximum allowed).
11. The requested contribution is between 10,000 EURO and 25,000 EURO
12. The requested contribution is between 50 % and 80 % of the estimated total eligible costs
13. The total amount of financing requested on the basis of simplified cost options does not exceed EUR < /threshold in of Guidelines> per each applicant.

38. Hand
Signature

39. Application Preparation & Submission
Applications must be submitted in a sealed envelope by registered mail, private courier service or by hand-delivery
Applications sent by fax or by will be rejected.
The outer envelope must bear
The title of the Call for Proposals
The full name of the applicant
The address of the applicant
Not to be opened before the opening session
لا يمكن فتح العطاء قبل جلسة فتح العروض
Project Implementation Office of the SRTD II Project
Higher Council for Science and Technology
P.O. Box 36 - Jubaiha – 11941
JORDAN

40. Evaluation and selection Stage
Indicative Time Table
DATE
TIME
Initiation Stage
Deadline for requesting any clarifications
December 7th 2014
14.00 hours
Deadline for Clarifications from the PIO
December 17th 2014
Deadline for submission
December 28th 2014
Evaluation and selection Stage
(Step 1)
OPENING THE APPLICATIONS
ADMINISTRATIVE CHECKS
CONCEPT NOTE EVALUATION
January 2015
(Step 2) Evaluation of the Full Application
February 2015
(Step 3) Notification of award
Contract signature

41. Deadline for submission
December 28th 2014
28/12/2014
14.00 hours

42. Evaluation and Selection
STEP 1: Administrative Checks and Concept Note Evaluation
Compliance with deadline
CN satisfies all criteria in points 1 – 5 of the Checklist
If any of the requested information is missing or is incorrect, the application may be rejected and the application will not be evaluated further
PART 1 (ADMINISTRATIVE)
Yes No
1. The Correct grant Application form has been used.
2. The Declaration by the Applicant has been filled in and signed.
3. The proposal is Typed and in English Where more than one language is allowed, the proposal is drafted in the language most commonly used by the target population in the country in which the action takes place.
4. One Original and 3 Copies are included
5. An electronic version of the proposal (CD-ROM) is enclosed
Application passing Admin check
Evaluation on RELEVANCE and DESIGN

43. Tick the items off below
Before sending your proposal, please check that each of the following criteria HAVE BEEN MET IN FULL AND TICK THEM OFF
Tick the items off below
PART 1 (ADMINISTRATIVE)
Yes No
1. The correct grant application form has been used.
2. The Declaration by the Applicant has been filled in and signed.
3. The proposal is typed and is in English
4. One original and 3 copies are included
5. An electronic version of the proposal (CD-Rom) is enclosed
6. Each co-applicant has completed and signed the mandate and the mandate is included.
 ??
7. Each affiliated entity(ies) has completed and signed an affiliated entity(ies)'s statement
8. The budget is enclosed, in balance, presented in the format requested, and stated in EUR.
9. The logical framework has been completed and is enclosed.
Not Applicable
PART 2 (ELIGIBILITY)
10. The duration of the action is between 1 months and 18 months (the minimum and maximum allowed).
11. The requested contribution is between 10,000 EURO and 25,000 EURO
12. The requested contribution is between 50 % and 80 % of the estimated total eligible costs
13. The total amount of financing requested on the basis of simplified cost options does not exceed EUR < /threshold in of Guidelines> per each applicant.

44. Concept Note Evaluation
Section & subsection
1. Relevance of the action
Sub-score 30
1.1 How relevant is the proposal to the objectives and priorities of the Call for Proposals?*
5x2*
1.2 How relevant to the particular needs and constraints of the target country(ies) or region(s) is the proposal (including synergy with other EU initiatives and avoidance of duplication)?
1.3 How clearly defined and strategically chosen are those involved (final beneficiaries, target groups)? Have their needs been clearly defined and does the proposal address them appropriately? 5
1.4 Does the proposal contain specific added-value elements, such as environmental issues, promotion of gender equality and equal opportunities, needs of disabled people, rights of minorities and rights of indigenous peoples, or innovation and best practices and the other additional elements indicated under 1.2. of these Guidelines
2. Design of the action 20
2.1 How coherent is the overall design of the action?
In particular, does it reflect the analysis of the problems involved, take into account external factors and relevant stakeholders?
5x2**
2.2 Is the action feasible and consistent in relation to the objectives and expected results?
TOTAL SCORE 50

45. Evaluation and Selection
STEP 1: Administrative Checks and Concept Note Evaluation
Only the Concept Notes with a score of at least 30 will be considered for pre-selection
Letters will be sent indicating whether
Application was submitted by deadline
Concept Note was evaluated and results of evaluation
Based on outcome of STEP 1 the applicants will know
If their Concept Note was successful
If their Concept Note was not successful and WHY not

46. Evaluation and Selection
STEP 2: Full Application Evaluation
There are two types of evaluation criteria
The selection criteria help to evaluate the Applicants
Operational capacity
Financial capacity
The award criteria help to evaluate the Applications
Objectives of the action
Priorities of the action
Relevance of the action
Quality of the action
Expected impact
Sustainability and cost-effectiveness

47. If the score for at least one of the subsections under section 1 is 1
If the total score for section 1 is less than 12 points
the application will be rejected.

48. Evaluation and Selection
STEP 3: Verification of eligibility of the Applicants
Performed ONLY for the applications that have been selected according to their score
The Declaration by the applicant will be cross-checked with the supporting documents .
……………Final……………..
Notification of the Contracting Authority Decision
The applicants will be informed in writing of the Contracting Authority’s decision concerning their application
If the application been rejected, will be informed of the reasons for the negative decision

49. Questions may be sent by e-mail
published on the website of the Delegation of the European Union in Jordan
and on SRTD II website – srtd.hcst.gov.jo
Main essential Roles
Respect the principles of Transparency and Equal Treatment
No answer to questions related to the Content of Specific Proposals
No answer to questions related to Eligibility of a Specific Applicant

50. Deadline for submission
Thank You
Deadline for submission
December 28th 2014
14.00 hours