1. Data Warehouse Legal Reporting Amy Ahearn, MAPO and Kelly Cox, Accounting Chancellor’s Office Year-End Legal Training April 17, 2014

2. Agenda Changes Overview New Functionality Tips & Tricks April 2014Year-End Legal Training2

3. Data Warehouse 11G Changes Look & Feel Navigation Change in nomenclature Added functionality & tools April 2014Year-End Legal Training3

4. Look & Feel Changes Recent shows the last 6 reports run in clockwise order April 2014Year-End Legal Training4

5. Navigation Navigation is now a dropdown menu April 2014Year-End Legal Training5

6. Nomenclature ‘Apply’ has replaced ‘Go’ on each of the pages ‘Reset’ will reset to last applied values, default values or will clear all values April 2014Year-End Legal Training6

7. Nomenclature – cont. ‘Customization’ replaces ‘Default’ April 2014Year-End Legal Training7

8. Added Functionality & Tools Can sort any column Breadcrumb Navigation April 2014Year-End Legal Training8

9. Added Functionality & Tools – cont. Enhanced Search functionality By unchecking ‘Match Case & changing the criteria to ‘Contains’- maximum results April 2014Year-End Legal Training9

10. Added Functionality & Tools – Pivots Users have the ability to create pivots in reports & drill downs Right Click Or Drag & drop April 2014Year-End Legal Training10

11. Added Functionality & Tools – Sections Users have the ability to create sections in reports & drill downs Right Click Or Drag & drop April 2014Year-End Legal Training11

12. Added Functionality & Tools – Include column Users have the ability to include columns into reports & drill downs Right Click to & select column(s) to include *there are some limitations – i.e. you cannot add in calculated fields available in other views on the same report. Static fields (i.e. CF, Jrnl ID’s, etc) work well April 2014Year-End Legal Training12

13. Added Functionality & Tools – Exclude column Users have the ability to exclude columns on reports & drill downs Users can save reports that have included/excluded columns Drill downs cannot be saved as defaults as they are dynamic Included columns can be used as pivots/sections & saved Drill downs cannot save pivots/sections April 2014Year-End Legal Training13

14. LEGAL YEAR END REPORTS April 2014Year-End Legal Training14

15. Fund Balance: Year-End Reserve Entry Operations→ Fund Balance Report Filters: Fiscal Year 2013 Period 12 CSU Fund 485,44X Report View: Encumbrance View April 2014Year-End Legal Training15

16. Cash: Negative Cash by Fund Operations→ Cash Report Filters: Fiscal Year 2013 Period 12 SCO Fund 0948 Exclude CSU fund subtotals = quick list of problem funds! April 2014Year-End Legal Training16

17. Cash: SWIFT Cash in Non-0948 Funds Operations→ Cash Report Filters: Fiscal Year 2013 Period 12 PS Account Report View Summarized Excluded Columns April 2014Year-End Legal Training17

18. SAM06: Budget Report Operations→ Organization Report Filters: Fiscal Year 2013 Period 12 CSU Fund 485 Account Type: 50 & 60 Columns: Acct Type Acct cat Could Add: FIRMS Project April 2014Year-End Legal Training18

19. 485 Revenue Check Operations→ Organization Report Filters: Fiscal Year 2013 Period 12 CSU Fund 485 Account Type: 50 NOT Account Category 501, 506 & 508 Per Cost Recovery Guidelines Report view: Summarized Excluded unwanted columns April 2014Year-End Legal Training19

20. 690003 Validation Operations→ Organization Report Filters: Fiscal Year 2013 Period 12 Account: 690003 April 2014Year-End Legal Training20 CSU Fund 001 + CSU Fund 485 = zero Base Budget in 001 +/- supplemental AO + monthly CPA +/- swap= 485 690003

21. Trent Reports Management Reporting→ Actuals By Month Report Filters: Fiscal Year 2013 Period 12 Account Type: 60 CSU Fund under Review April 2014Year-End Legal Training21

22. Trent Reports Management Reporting→ Performance Report Report Filters: Fiscal Year 2013 Period 6 Account Type: 60 CSU Fund under Review April 2014Year-End Legal Training22

23. www.calstate.edu April 2014Year-End Legal Training23