1. PAYROLL PROCEDURES ANNUAL UPDATE 2012-2013 PRESENTER: OSCAR TRIGO-DIRECTOR OF PAYROLL

2. CONTACT INFORMATION Oscar Luis Trigo Jr – Director of Payroll – (956) 618-6039 Lazaro Ramos – Staff Accountant – (956) 618-7345 Theresa Caceres(956) 618-6044Lead Payroll Clerk Lucinda Jauregui(956) 632-8448Payroll Clerk Margot Ochoa(956) 618-6041Payroll Clerk Estella Salinas (956) 632-8849Payroll Clerk Anita Solis(956) 618-6043Payroll Clerk Belinda Solis (956) 618-6040Payroll Clerk

3. UPDATES Updates to Payroll Manual – Section A – General Information – Section B – SFE Absences – Section C – Time Clock Policy and Guidelines – Section D – Monthly Supplemental – Section E – Biweekly Subs/Part-Time – Section F – Rates – Section G - Forms In Development

4. Section A – General Information

5. Section A Availability of all Payroll related forms online (Page 2)

6. Section B – Leave Absence Processing

7. Section B CPI Leave Absence Tracking Module Old System SunGard Leave Absence Tracking Module New System

8. Section B

9. SFE Absences & Corrections

10. Section C – Time Clock Policy and Guidelines

11. Section C Time Clock Policy and Guidelines (Page 6)

12. Section C Lunches (Page 7)

13. Section C Unreported Hours (Page 7)

14. Section C Closing of the Workweek (Page 8)

15. Section C Overtime (Page 9)

16. Section C Time Clock Edit Forms (Page 10)

17. Section D – Monthly Payroll Supplemental

18. Section D New Form effective 7/1/2012 Electronic Submission of Supplemental Excel

19. Section D Supporting Documentation (Page 13)

20. Section D Additional Information (Page 13)

21. Section D Supplemental Pay Rates (Page 13)

22. Section D Same or Similar vs. Wholly Separate Job (Page 13)

23. Section D Same or Similar Job

24. Section D Wholly Separate Job

25. Section D Wholly Separate Job (Page 14)

26. Section E – Biweekly Payroll Supplemental/ Substitutes/Part Time

27. Section E Substitutes (Page 18) – Daily SFE Job Report

28. Section E Substitutes for Vacancies (Page 18)

29. Section E Substitutes – Setup for SFE Job Report (Page 19)

30. Section E Substitutes – Create an Absence on SFE (Page 21)

31. Section E Substitutes – Budget Codes (Page 18)

32. Section F - Rates

33. Section F All Supplemental Payroll Rates are now available on the Rates section of the Payroll Procedure Manual. (Pages 23 – 28)

34. Section G - Forms

35. Section G All Payroll related forms are now available on the Appendix section of the Payroll Procedure Manual as well as on the Payroll Services section of the McAllen ISD website. (Page 30 – 42)

36. Currently In Development

37. In Development View Leave Balances on Time Clock Terminal

38. In Development Time Sheet Variance Report

39. Payroll Reports Distribution Reports to confirm GL Postings