1. Quick Guide for Part-time Faculty Processing Human Resources Information Services For questions, contact: Katy Selzer x4910 (A-L) Janet Mealy x8399 (M-Z) Lissia Gerber x8307 (Asst Director) Laura Moss x6582 (Director) Rev 10/14

2. Please Note: Each semester, the current version of the Part-time Teaching/Summer Session PAF is available on the web at http://www.uakron.edu/hr/employee-processes/hire-an- employee/part-time-hiring/index.dot. The use of a prior version may cause a delay in processing. http://www.uakron.edu/hr/employee-processes/hire-an- employee/part-time-hiring/index.dot All part-time faculty members must sign the PAF before it is processed. Part-time faculty should not exceed 9 load hours each fall and spring semester. For current semester information please review the Information for Processing Part Time Personnel Actions http://www.uakron.edu/hr/employee-processes/hire-an- employee/part-time-hiring/index.dot http://www.uakron.edu/hr/employee-processes/hire-an- employee/part-time-hiring/index.dot 2

3. Compliance with Affordable Care Act Part-time faculty teaching more than 4 credit hours (Fall/Spring semesters only) should report actual hours worked through EmpCenter. Part-time employees are expected to work no more than 29 hours per week in combination of all assignments. Hours are to be reported weekly. 2 hours of prep & grading time per load hour assigned can be credited towards the 29 hours per week limit. Weekly hours in excess of 29 must be pre-approved by the department chair. For EmpCenter training materials, or help: http://www.uakron.edu/trai ning/empctr_PT_Fac.dot http://www.uakron.edu/trai ning/empctr_PT_Fac.dot 3

4. First Time Hires Offers of employment are contingent upon the completion of a successful criminal background check. Direct employees to Martha Reynolds (x5988) to begin the process. Refer to University Rule 3359-11-22 for further details: http://www.uakron.edu/og c/UniversityRules/pdf/11- 22.pdf) http://www.uakron.edu/og c/UniversityRules/pdf/11- 22.pdf Candidate must submit a Part-time Faculty Application Acceptance Agreement: http://www.uakron.edu/hr/ ptfaaa.dot http://www.uakron.edu/hr/ ptfaaa.dot Have employee complete the Orientation Packet: http://www.uakron.edu/dot Asset/da1526fc-d7eb-46d3- bdc3-228ddd8c7669.pdf http://www.uakron.edu/dot Asset/da1526fc-d7eb-46d3- bdc3-228ddd8c7669.pdf 4 Background Check Information Required Materials

5. Orientation Packet Who must complete the Orientation Packet? – All new part-time faculty members – Any part-time faculty member who has had more than a twelve month separation from the University Form I-9: Must be completed within three days of hire. Failure to have the Form I-9 on file will bring penalties to both the University and the employee. For I-9 training refer to https://www.uakron.edu/dotAsset/0f0427ae-b65f-4124- 9c60-e63ce4504c55.ukn https://www.uakron.edu/dotAsset/0f0427ae-b65f-4124- 9c60-e63ce4504c55.ukn 5

6. Personnel Action Form Completion Forms must be completed in accordance with the Instructions – Part-time Teaching/Summer Sessions: http://www.uakron.edu/dotAsset/ee87b046-5298-4951- 9fca-4a8fa49d78f4.pdf http://www.uakron.edu/dotAsset/ee87b046-5298-4951- 9fca-4a8fa49d78f4.pdf A separate PAF must be processed for each type of activity. Example: ‘Research’ activity should be separated from ‘teaching’ activity. PAFs that are funded wholly or partially through a grant account must be forwarded to the Controller’s Office for approval prior to being sent to Human Resources. Incomplete forms will be returned to the initiating unit, which may cause delays in payment. 6

7. Required Signatures All PT Faculty PAFs: – Employee – Department Chair/Director if required by Dean/VP – Dean of initiating unit – Controller’s Office (if grant supported) – Senior VP/Provost PT Faculty (that are also FT CP/Exempt Staff) PAFs: – Supervisor of FT position – Department Chair/Director if required by Dean/VP – Dean of initiating unit – Controller’s Office (if grant supported) – Senior VP/Provost 7

8. Additional Resources Available Information for Processing Personnel Actions – includes PAF deadlines, term effective dates used by HR & Payroll, part-time faculty categories and ranges, and term load limits Processing ‘Odd Date’ Assignments – procedure for completing PAFs with dates that are not a full semester and examples Odd Date Calendar – use this calendar to determine what dates to use on the PAF Notification of Other University Assignments – use this form to notify another department if a part-time faculty member is teaching in more than one department Reasonable Assurance Memo – this memo is designed to give our part-time faculty as much notice as possible to assist them with their planning These resources are available here: http://www.uakron.edu/hr/employee- processes/hire-an-employee/part-time-hiring/index.dothttp://www.uakron.edu/hr/employee- processes/hire-an-employee/part-time-hiring/index.dot Sample Personnel Action Forms are available here: http://www.uakron.edu/hr/employee-processes/hire-an-employee/part- time-hiring/sample-personnel-action-forms.dot http://www.uakron.edu/hr/employee-processes/hire-an-employee/part- time-hiring/sample-personnel-action-forms.dot 8