1. TOM TORLAKSON State Superintendent of Public Instruction California Assessment of Student Performance and Progress (CAASPP) Accessibility and Accommodations, Adding Student Test Settings to TIDE, and Administering Practice and Training Tests March 6, 2014 1–3 p.m. Shobhana Rishi, CDE Michael McDaniel, ETS Dan Stanley, ETS Will Piferrer, AIR

2. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 2 Introductions Accessibility and Accommodations for the Smarter Balanced Field Test Adding student designated supports and accommodations to the Test Information Distribution Engine (TIDE) Using the Test Administrator (TA) Practice and Training Site Directions for Administration Resources Questions Agenda

3. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 3 Accessibility and Accommodations for the Field Test What needs to be in place and why Where to find the information and resources

4. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 4 Overview Purpose and importance of accessibility Smarter Balanced Usability, Accessibility, and Accommodations Guidelines Recommended seven-step process for schools Local educational agency (LEA) support for schools Available resources for LEAs and schools Questions and answers

5. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 5 Purpose and Importance of Assessment Accessibility Accuracy and validity of test results Equal opportunity to demonstrate learning –Access to assessments Field Test and operational test

6. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 6 Purpose and Importance: Validity Standardization and consistency of test administration procedures across Consortium states through: Alignment with Smarter Balanced policies Alignment with California laws and regulations

7. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 7 Smarter Balanced Usability, Accessibility, and Accommodations Guidelines New assessments, new access demands Available accessibility resources: –Universal tools –Designated supports –Accommodations Practice and training tests

8. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 8 Embedded: Digitally delivered in online testing platform Non-embedded: Furnished by local school staff Total of 6 categories Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (cont.)

9. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 9 General guidelines for use of all accessibility features: –Student is familiar with them –Same or similar to those used for instruction –Opportunities for student to practice in test environment Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (cont.)

10. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 10 Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (cont.)

11. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 11 Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (cont.)

12. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 12 Universal Tools Available to all students based on student preference and selection May need to be turned off to meet some students’ access needs (designated supports option) Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (cont.)

13. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 13 Designated Supports Available to all students who can benefit from them, including English learners (ELs), struggling readers, and students with attention issues Require recommendation from teacher(s) knowledgeable about student Systematic method for identification recommended Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (cont.)

14. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 14 Designated supports for ELs: Stacked translations –Spanish –Mathematics items For students who are used to using dual language supports –Additional reading load –Additional cognitive load –Additional time required Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (cont.)

15. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 15 Designated supports for ELs, cont.: Embedded glossaries –Mathematics items –Languages/dialects o Mandarin o Punjabi o Korean o Russian o Ukrainian o Spanish o Vietnamese o Arabic o Tagalog o Cantonese Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (cont.)

16. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 16 Stacked Translations Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (cont.)

17. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 17 Designated supports for ELs, cont.: Language Glossaries Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (cont.)

18. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 18 Accommodations Available to students with an individualized education program (IEP) or a Section 504 plan that specifies the need for such an accommodation Examples: Closed captioning; braille; calculator (non- embedded); scribe; ASL Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (cont.)

19. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 19 Smarter Balanced has developed frequently asked questions (FAQs) to support the information provided in its Usability, Accessibility, and Accommodations Guidelines. –http://www.cde.ca.gov/ta/tg/sa/access.asphttp://www.cde.ca.gov/ta/tg/sa/access.asp LEAs can use the FAQs to ensure understanding among staff and parents regarding the universal tools, designated supports, and accommodations available for the Smarter Balanced assessments. Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (cont.)

20. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 20 Training Test Overview 6−9 items per grade band per content area Contains non–performance task items only Includes new item types: –Matching tables (ELA and mathematics) –Fill-in tables (mathematics) –Evidence-based selected response (ELA) Includes all universal tools, designated supports, and accommodations

21. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 21 Included Designated Supports and Accommodations Feature1Training TestCurrent Practice Test MaskingYes StreamliningYes Spanish full Translation YesNo Spanish glossariesYes Glossaries: Arabic, Cantonese, Filipino, Korean, Mandarin, Punjabi, Russian, Ukrainian, Vietnamese, English YesNo ASL videosYes New item typesYesNo

22. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 22 Recommended Seven-Step Process 1.Designate key staff for roles and responsibilities in test administration related to student accessibility. 2.Provide information and training to all staff as appropriate for role in test administration. 3.Identify students who will benefit from designated supports and will need accommodations per IEP and Section 504 plans.

23. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 23 Recommended Seven-Step Process (cont.) 4. Select the designated supports and accommodations for all identified students. 5. Enter designated supports and accommodations into TIDE. 6. Perform a pre-administration check on TIDE. 7. Check the TA interface to confirm student has assigned accessibility support.

24. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 24 Step One: Designate Key Staff Decide who will: –Provide training at school site. –Handle parent communications. –Identify/update IEPs and Section 504 plans. –Identify/select students who need designated supports. Recommended Seven-Step Process (cont.)

25. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 25 Step One: Designate Key Staff, cont. –Collect student accommodations information for TIDE. –Enter/upload information into TIDE. –Conduct pre-admin check to ensure information matches IEP/504 plans. –Make final check of accommodations settings in Test Administrator interface in TIDE. Recommended Seven-Step Process (cont.)

26. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 26 Step Two: Inform and Train Identify and provide key information and training for staff according to role. Determine communications for parents and students. Recommended Seven-Step Process (cont.)

27. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 27 Step Two: Inform and Train, cont. Training should include the following topics related to accessibility: –Process for identifying students for designated supports –Security agreements and affidavits –Request Form http://californiatac.org/rsc/pdfs/CAASPP.acc essibility_support_request_form.2014.pdf http://californiatac.org/rsc/pdfs/CAASPP.acc essibility_support_request_form.2014.pdf –Check for delivery of accessibility support Recommended Seven-Step Process (cont.)

28. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 28 Step Three: Identify Students Identify students who: –Will benefit from designated supports –Have existing IEPs and Section 504 plans that need to be updated –Need IEPs and Section 504 plans Recommended Seven-Step Process (cont.)

29. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 29 Step Four: Select Accessibility Resources For students with IEPs and 504 plans: Determine student accessibility need. –IEP and Section 504 plan requirements Update existing plans. –New types of accessibility –New assessment demands Recommended Seven-Step Process (cont.)

30. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 30 Step Four: Select Accessibility Resources, cont. For students who will benefit from designated support, what is the process? –Who will identify students? –What criteria will be used to select the designated support? –How will the selection be captured and communicated to TIDE? Recommended Seven-Step Process (cont.)

31. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 31 Steps Five and Six: TIDE Entry and Pre-administration Check Enter designated supports and accommodations into TIDE: –School coordinators upload accommodations template into TIDE. –Designated staff perform pre- administration check. –LEA staff provide support to schools as applicable. Recommended Seven-Step Process (cont.)

32. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 32 LEA CALPADS TIDE Student enrollment & demographic data Student registration Designated supports and accommodations 1 2 3 Smarter Balanced Field Test Registration Flow Seven-Step Process, Steps Five and Six, cont.

33. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 33 Step Seven: Check the TA interface to confirm student has been assigned accessibility support. Develop procedure Provide training to test administrators and school coordinators Recommended Seven-Step Process (cont.)

34. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 34 For students who have IEP and Section 504 plans SAMETeams meet to determine student needs and select accessibility resources that match student needs for use in classroom and for assessment. NEWOnline tests have different audio, visual, motor, and processing demands that must be considered in selecting accessibility resources. NEWAccessibility resources for the new Smarter Balanced assessments are new, and educators will require training about functionality of the new accessibility features. Recommended Seven-Step Process (cont.)

35. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 35 For students who will benefit from the use of designated supports. NEW Process for person deciding which students will receive designated supports; a systematic process for consistency recommended by Smarter Balanced To address access needs such as: Attention issues Struggling readers Language supports Recommended Seven-Step Process (cont.)

36. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 36 LEA Support NEW: Designate key staff; define roles and responsibilities of staff involved in test administration, including TIDE user authorizations. NEW: Provide training to LEA and school site personnel.

37. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 37 LEA Support (cont.) NEW: Develop procedures for identifying students who may benefit from designated supports, including language supports for English learners. Work with schools to ensure that procedures for delivering accessibility resources are completed in a timely manner.

38. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 38 Resources for Field Test Accessibility and Accommodations Documents and resources on the California Field Test Portal at: http://sbac.portal.airast.org/ca/field-test- ca/resources/http://sbac.portal.airast.org/ca/field-test- ca/resources/: Modules and videos Demonstrations Manuals

39. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 39 Field Test Webcast Archives and Forms http://californiatac.org/ Webcasts Forms Manuals Links

40. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 40 Field Test Videos for Students February 10 letter from CDE to LEA superintendents and charter school administrators announcing videos http://www.cde.ca.gov/nr/el/le/yr14ltr0210.asp http://www.cde.ca.gov/nr/el/le/yr14ltr0210.asp What is a Field Test? http://smarterbalanced.articulate- online.com/p/7753293910/DocumentViewRouter.ashx?Cust=7 7532&DocumentID=405393dd-a225-4e26-b584- e3202b9682bc&Popped=True&v=11&InitialPage=presentation. html http://smarterbalanced.articulate- online.com/p/7753293910/DocumentViewRouter.ashx?Cust=7 7532&DocumentID=405393dd-a225-4e26-b584- e3202b9682bc&Popped=True&v=11&InitialPage=presentation. html Links to YouTube videos: –High school: http://youtu.be/DXXd451e580http://youtu.be/DXXd451e580 –Middle school: http://youtu.be/YKerb7NsDUEhttp://youtu.be/YKerb7NsDUE

41. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 41 Redesigned CDE Web Page for the Smarter Balanced Field Test Launched February 19 at http://www.cde.ca.gov/ta/tg/sa/smarterfieldtest.asp http://www.cde.ca.gov/ta/tg/sa/smarterfieldtest.asp

42. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 42 For Further Information California Assessment of Student Performance and Progress (CAASPP) Office caaspp@cde.ca.gov 916-445-8765 CDE Smarter Balanced Field Test Web Page http://www.cde.ca.gov/ta/tg/sa/smarterfieldtest.asp Smarter Balanced Technology Readiness Tool (TRT) http://www.cde.ca.gov/ta/tg/sa/sbac-itr-index.asp CAASPP Senior Fellows CAASPP-fellows@cde.ca.gov

43. TOM TORLAKSON State Superintendent of Public Instruction Adding Student Test Settings in TIDE

44. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 44 TIDE is a password-protected Web site that provides administrators with tools to manage users and students participating in the California Smarter Balanced Field Test (FT). Repository for student information, including designated supports and accommodations Different levels of user access What is the Test Information Distribution Engine (TIDE)?

45. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 45 Local educational agency (LEA) staff must set designated supports and accommodations for students in TIDE. Both LEA CAASPP coordinators and test site coordinators may do this. Demographic data or program participation cannot be updated in TIDE and must be entered into CALPADS. Importance of TIDE

46. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 46 Accessing TIDE Users may access a link to the California Smarter Balanced Portal on the California TAC Web site at http://californiatac.org. http://californiatac.org Direct link to the California Smarter Balanced Portal is http://sbac.portal.airast.org/ca/.http://sbac.portal.airast.org/ca/ To access TIDE, select the [Field Tests] link on the portal.

47. TOM TORLAKSON State Superintendent of Public Instruction Demonstration: TIDE 1.Setting designated supports and accommodations for individual students 2.Setting designated supports and accommodations for students through upload

48. TOM TORLAKSON State Superintendent of Public Instruction Using the Test Administrator Practice and Training Site

49. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 49 Practice Tests are available for grades 3–8 and grade 11 in English language arts/literacy (ELA) and mathematics. −Allow students to experience different item types. Training Tests are available by grade band (3–5, 6–8, and high school). −Allow students to experience interface features and functionality. Teachers are encouraged to conduct a group walk- through with students. Test Administrator Practice and Training Site

50. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 50 California Smarter Balanced Practice and Training Test Portal: http://sbac.portal.airast.org/ca/practice- test-ca/http://sbac.portal.airast.org/ca/practice- test-ca/ Accessing the Test Administrator Practice and Training Site

51. TOM TORLAKSON State Superintendent of Public Instruction Demonstration: TA Practice and Training Site Administering Practice and Training Tests to a group of students

52. TOM TORLAKSON State Superintendent of Public Instruction Directions for Administration

53. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 53 Ensure room has good lighting, ventilation, and freedom from noise and interruptions. Cover or remove displayed information (on bulletin boards, chalkboards or dry-erase boards, etc.) that might be used by students to help answer questions. –E.g., rubrics, vocabulary charts, student work, posters, graphs, charts, etc. Place a “TESTING—DO NOT DISTURB” sign on the door. Post an “Unauthorized Electronic Devices May Not Be Used at Any Time During the Testing Session” sign so that it is clearly visible to all students. Before Students Enter the Room

54. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 54 Make appropriate seating arrangements. –Students should be seated so that they cannot view the answers of others. Establish procedures to maintain a quiet testing environment throughout the test session. Ensure cell phones or other electronic devices are not used during testing (i.e., turned off and put away). Launch the secure browser on all testing devices. Before Students Enter the Room

55. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 55 Inform students of their login information. Have students log into the FT. Approve students for testing. Instruct students to begin. Read the “SAY” scripts in the California Online Field Test Administration Manual (pages 58–62) exactly in the appropriate sequential order. Once Students Are Seated

56. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 56 Monitoring Student Progress The “Students in Your Test Session” table displays students who have logged in and been approved for testing.

57. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 57 Monitoring Student Progress TAs may pause an individual student’s test on the Students in Your Test Session page. −This will not affect other students’ tests.

58. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 58 Ending a Test Session To stop the session (and pause tests for all students in the session): –Select the [Stop Session] button in the upper-left corner of the screen. An “Important!” box will appear, requesting verification to end the session and log students out. –Select [OK] to continue or [Cancel] to keep the test session open. Collect all secure test materials from students. Destroy or store securely.

59. TOM TORLAKSON State Superintendent of Public Instruction Resources

60. Accessibility, TIDE, and Practice and Training Tests 60 California Online Field Test Administration Manual −http://sbac.portal.airast.org/wp- content/uploads/2014/02/CAASPP-Field-Test- Administration-Manual.pdfhttp://sbac.portal.airast.org/wp- content/uploads/2014/02/CAASPP-Field-Test- Administration-Manual.pdf Usability, Accessibility, and Accommodations Guidelines –http://www.smarterbalanced.org/wordpress/wp- content/uploads/2013/09/SmarterBalanced_Guidelines_09 1113.pdfhttp://www.smarterbalanced.org/wordpress/wp- content/uploads/2013/09/SmarterBalanced_Guidelines_09 1113.pdf TIDE User Guide for California Users −http://sbac.portal.airast.org/wp- content/uploads/2014/02/Smarter- CA_TIDE_UserGuide_Spring2014.pdfhttp://sbac.portal.airast.org/wp- content/uploads/2014/02/Smarter- CA_TIDE_UserGuide_Spring2014.pdf Resources

61. TOM TORLAKSON State Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 61 Help Desk Support The California Technical Assistance Center (CalTAC) is there to support all LEA CAASPP coordinators! Available Monday – Friday from 7 a.m.– 5 p.m. E-mail: caltac@ets.orgcaltac@ets.org Phone: 800-955-2954 Web site: http://californiatac.orghttp://californiatac.org

62. TOM TORLAKSON State Superintendent of Public Instruction Questions