2.  Provide Policy Guidance and Training  Resolve Pay and Leave Issues  Manage the Voluntary Leave Transfer Program  Manage the Leave Restoration Program  Oversee T&A Function

3. TED NYKIEL PAY & LEAVE PROGRAM MANAGER TEL: 301-504-4426 Email: ted.nykiel@ars.usda.govted.nykiel@ars.usda.gov TERRI PONTE HR SPECIALIST, COMPENSATION TEL: 301-504-1474 Email: terri.ponte@ars.usda.govterri.ponte@ars.usda.gov MICHELYN BOYD HR SPECIALIST, COMPENSATION TEL: 301-504-1466 Email: michelyn.boyd@ars.usda.govmichelyn.boyd@ars.usda.gov LAURA O’HARE HR ASSISTANT, LTP COORDINATOR TEL: 301-504-1468 Email: laura.ohare@ars.usda.govlaura.ohare@ars.usda.gov

4. www.afm.ars.usda.govwww.afm.ars.usda.gov/ Search: “P&Ps and Manuals” 402.1 Flexible Work Schedule 402.3 Premium Pay 402.4 Admin Leave & Excused Absence 402.6 Leave Administration

5. Web Sites con ’ t The Pay & Leave website: http://www.afm.ars.usda.gov/hrd/payleave/index.htm www.opm.gov/ Select “ Subject Index ” Select “ P ” for Pay or “ L ” for Leave

6.  Leave Policies and Programs  Flexible Work Schedules  Premium Pay  Family Medical Leave Policies  WebTA tips  Comp Time for Travel

7.  Approval  Terminal Leave  Advanced annual: L imited to the amount the employee will accrue in the remainder of the leave year.  Restoration

8. 1.Annual Leave must be scheduled NLT 3 pay periods prior to end of the leave year 2.Cancellation of Annual Leave a.Exigency to Public Business b. Administrative Error c.Employee Illness d. Employee Essential in a National Emergency 3.Request & Approval to Restore lost AL

9.  Approval  Returning to Federal Service  Advanced Sick Leave: A maximum of 240 hours, even for Family Care sick leave.

10.  Limited  Employees do not have an entitlement to advanced leave.  Waiver for unearned leave.  May Buy Back  May repay with credit hrs.

11.  Family and Medical Leave Act  Sick Leave for Family Care & Bereavement  Sick Leave for Adoption  Expanded Family and Medical Leave  Organ Donation  Leave Transfer Program

12.  For Family Member*  62 - Family Friendly Sick Lv in WebTA  Maximum 480 Hours per Leave Year  480 Hrs for Serious Health Condition  104 Hours for General Health Care  May be Advanced up to 240 Hours

13. SICK LEAVE FOR ADOPTION  Limited to the extent leave is needed for with adoption agencies, social workers, and attorneys; court proceedings; required travel;and any other activities necessary to allow the adoption to proceed.  Employees may not use sick leave for bonding purposes unless their absence from duty is ordered by the court or the adoption agency.  Sick leave used for adoption is not counted against sick leave for family care and bereavement.

14.  Need 1 Year of Federal Service  For Self or Family Member*  12 Weeks of LWOP* Within a 12 Month Period From Invoking the Act  Proof of Serious Health Condition 62 – “Sick Leave Used FMLA” in WebTA 61 – “Annual Leave Used FMLA”

15. 1. Personal Medical Emergency 2. Family Medical Emergency

16.  Uses all Annual and entitled Sick Leave  24hrs of LWOP or Advanced Leave  Apply within 90 days of medical emergency  Maximum 2087 hours of donated leave for FT  Set aside leave accrued as much as 40 AL and 40 SL  Employee can work while in the Program

17. Flexible Work Schedules Tour of Duty Core Time Flexible Time Gliding Time Meal Time Maxiflex

18.  Core Time 9 a.m. – 3 p.m.  Flexible Time Bands 6 a.m. - 9 a.m. & 3 p.m. – 6 p.m.  Gliding Time of 1 hour  Meal Time ½ hour from 11– 1  Maxiflex Allowed on a case by case basis

19. Communication of Pay and Leave Policies 1.Core Times 2.Gliding Time 3.Setting/Changing Schedule (Maxiflex)(In Training) 4.Time sheet responsibilities (turning in, accuracy, audits) 5.Meal time 6.Credit, overtime, comp-time (approval of earning and using) 7.Leave policy (notification of requesting leave, OPM-71) 8.Advancing Leave Policy 9.Flexible Workplace Program

20.  Employee Requests to Work in Excess of Scheduled TOD (PT)  Supervisor Approves  Standing Pre-Approval  SES and Intermittents not Eligible

21.  Maximum balance at end of Pay Period is 24 Hours  Maximum Balance for Part-Time Employee is ¼ of Tour of Duty  Balance is Carried Over from One Leave Year to the Next

22.  Upon Separation from Federal Service is Paid to Employee at Regular Hourly Rate  Credit Hours Cannot be Earned for Transit Time

23.  Management Directed  In Excess of Tour of Duty  Exceeds 8 hours in a Day for Part Time Employees.*  Unlimited Amount Can Accrue Except for Bi-Weekly Limitation  2 Hours Call Back Minimum

24.  Have Choice of Overtime or Comp- Time  Paid at 1½ Times Their Regular Rate of Pay

25.  Management Decides Between OT & Comp-Time, Except for Employees Earning Less Than the Salary of a GS-10 Step 10 (GS- 11-06)  OT Pay is Capped at the Rate of a GS-10 Step 1, or the Hourly Rate of Basic Pay, Whichever is Greater  (GS-12-06)

26. Training and Premium Pay No premium pay for training Federal Holidays – No Weekends – No RDO’s – No No credit time Exceptions: The employees training is required by the agency and the employees performance or continued retention in his or her current position will be adversely affected by non-enrollment in such training. (PIP not IDP) Time spent by an employee performing work for the agency during periods of training shall be considered hours of work.

27. Holidays  Full-time Employees (8 hours)  Holiday Premium Pay for FT Employees; OT? Comp? Comp Travel  "In Lieu of" Holidays  Part Time Employees  Credit Hours  LWOP

28. Leave Without Pay (LWOP) Leave Accrual SCD WGI’s Retirement Benefits Health Benefits Life Insurance

29. Time and Attendance  Timekeeper Back-up  Timesheets certified  Master Record Schedule  Change of Schedule / SF-52s  Comp-Time use before AL  On-boarding and separations

30.  Takeover new T&A’s  Accounting manual vs stored  Changes in Profile and leave balances  First and Last pay period accruals  Reactivating former employees  Less than 90 day appointments  Corrected T&As – do not use Local  Separating employees – AD-581

31. Pay for unused:Annual Leave Compensatory Time Earned Restored Annual Leave Credit Hours ************************************************************ Paid upon: Retirement Leaving Federal service or Entering into active military service Must pay back if employee returns to Federal service too soon

32.  Full-time/Part-time/TOD- NFC vs. webTA – bidirectional feed  SF-52 for: *change of schedule, extended LWOP, resignations, etc. – timely submission *more than 3 pay periods  Track day limits & NTE Dates  Temp Promotion/CTLG  LWOP & RTD sent together.

33.  Intermittents  Temporary Appointments-less than 90 days (Earns sick leave only) – use override  If appt extended beyond 90 days, leave accruals credited to beginning of appt. – uncheck override  Leave Cat automatically changes in next full PP following PP in which SCD falls.  Check for Advanced Leave

34.  Time Off Awards  Comp Travel  Holidays  webTA  Credit Time

35.  SES and Intermittents not eligible  Employee Entitlement  Supervisor Approves on T&A  No limitation on Hours Earned  Recorded within 6 pay periods*  Forfeited After 26 Pay Periods  Can Never be Cashed In  Refer to fact sheet*