1. EFFECTIVE TIME MANAGEMENT TRAINING WORKSHOP

2. Renew yourself regularly

3. Objective of the Training Prioritize Effectively with MultitasksPrioritize Effectively with Multitasks Manage and Control CrisesManage and Control Crises Values Clarification with Superiors and SubordinatesValues Clarification with Superiors and Subordinates Increase ProductivityIncrease Productivity Reduce your Stress LevelsReduce your Stress Levels Balance Work and Personal PrioritiesBalance Work and Personal Priorities

4. Prioritize, and do the most important things first.

5. Define your mission and goals in life.

6. “Change is Universal… Change is Permanent…. Be ever willing to Change….. For, change alone leads you to success and happiness!!!”

7. Pareto’s Principle (80/20 Rule) 80% of Work gives 20% Results & 20% of Work gives 80% Results80% of Work gives 20% Results & 20% of Work gives 80% Results One Rs.500/- v/s Hundred Rs.5/-One Rs.500/- v/s Hundred Rs.5/- Effective v/s EfficientEffective v/s Efficient Smart work v/s Hard workSmart work v/s Hard work

8. . Crisis. Pressing problems. Deadline-driven projects, meetings, preparations. Preparation. Prevention. Values clarification. Planning. Relationship building. True re-creation. Empowerment. Interruptions, some phone calls. Some mail, some reports. Some meetings. Many proximate, pressing matters. Many popular activities. Trivia, busywork. Some phone calls. Time wasters. “ Escape ” activities. Irrelevant mail. Excessive TV III IIIIV UrgentNot Urgent Important Not Important Stephen Covey ’ s Time Management Matrix

9. Quadrant I Represents things that are both “urgent” and “important” – we need to spend time hereRepresents things that are both “urgent” and “important” – we need to spend time here This is where we manage, we produce, where we bring our experience and judgment to bear in responding to many needs and challenges.This is where we manage, we produce, where we bring our experience and judgment to bear in responding to many needs and challenges. Many important activities become urgent through procrastination, or because we don’t do enough prevention and planningMany important activities become urgent through procrastination, or because we don’t do enough prevention and planning

10. Quadrant II Includes activities that are “important, but not urgent”- Quadrant of QualityIncludes activities that are “important, but not urgent”- Quadrant of Quality Here’s where we do our long-range planning, anticipate and prevent problems, empower others, broaden our minds and increase our skillsHere’s where we do our long-range planning, anticipate and prevent problems, empower others, broaden our minds and increase our skills Ignoring this Quadrant feeds and enlarges Quadrant I, creating stress, burnout, and deeper crises for the person consumed by itIgnoring this Quadrant feeds and enlarges Quadrant I, creating stress, burnout, and deeper crises for the person consumed by it Investing in this Quadrant shrinks Quadrant IInvesting in this Quadrant shrinks Quadrant I

11. Quadrant III Includes things that are “urgent, but not important” - Quadrant of Deception.Includes things that are “urgent, but not important” - Quadrant of Deception. The noise of urgency creates the illusion of importance.The noise of urgency creates the illusion of importance. Actual activities, if they’re important at all, are important to someone else.Actual activities, if they’re important at all, are important to someone else. Many phone calls, meetings and drop-in visitors fall into this categoryMany phone calls, meetings and drop-in visitors fall into this category

12. Quadrant IV Reserved for activities that are “not urgent, not important”- Quadrant of WasteReserved for activities that are “not urgent, not important”- Quadrant of Waste We often “escape” to Quadrant IV for survivalWe often “escape” to Quadrant IV for survival Reading addictive novels, watching mindless television shows, or gossiping at office would qualify as Quadrant IV time- wastersReading addictive novels, watching mindless television shows, or gossiping at office would qualify as Quadrant IV time- wasters

13. Is it bad to be in Quadrant I? Are you in Quadrant I because of the urgency or the importance?Are you in Quadrant I because of the urgency or the importance? If urgency dominates, when importance fades, you’ll slip into Quadrant III.If urgency dominates, when importance fades, you’ll slip into Quadrant III. But if you’re in Quadrant I because of importance, when urgency fades you’ll move to Quadrant II.But if you’re in Quadrant I because of importance, when urgency fades you’ll move to Quadrant II.

14. What is the problem with urgency? Urgency itself is not the problem…Urgency itself is not the problem… When urgency is the dominant factor in our lives, importance isn’tWhen urgency is the dominant factor in our lives, importance isn’t What we regard as “first things” are urgent thingsWhat we regard as “first things” are urgent things

15. Where do I get time to spend in Quadrant II? From Quadrant IIIFrom Quadrant III Time spent in Quadrant I is both urgent and important- we already know we need to be thereTime spent in Quadrant I is both urgent and important- we already know we need to be there We know we shouldn’t be there in Quadrant IVWe know we shouldn’t be there in Quadrant IV But Quadrant III can fool usBut Quadrant III can fool us

16. MINOR TIME WASTERS Interruptions we face during the dayInterruptions we face during the day Being a slave on the telephoneBeing a slave on the telephone Unexpected/Unwanted visitorsUnexpected/Unwanted visitors Needless reports/Junk mailNeedless reports/Junk mail Meetings without agendaMeetings without agenda

17. MAJOR TIME WASTERS ProcrastinationProcrastination Afraid to DelegateAfraid to Delegate Not Wanting to Say "NO"Not Wanting to Say "NO" Low Self-EsteemLow Self-Esteem Problems With Objectives/PrioritiesProblems With Objectives/Priorities

18. WHAT CAN STOP YOU? Negative ThoughtsNegative Thoughts Negative PeopleNegative People Low Self-EsteemLow Self-Esteem Fear of FailureFear of Failure Fear of Rejection / CriticismFear of Rejection / Criticism

19. ACTION PLAN Enter the RISK ZONEEnter the RISK ZONE Communicate & Clarify ValuesCommunicate & Clarify Values Analyse your use of TIME - "80/20 “Analyse your use of TIME - "80/20 “ Do not “ REACT ” to UrgencyDo not “ REACT ” to Urgency Deal with One Paper only OnceDeal with One Paper only Once

20. ACTION PLAN Allocate time according to Priorities (Quiet Hour, Session I,II,III,IV)Allocate time according to Priorities (Quiet Hour, Session I,II,III,IV) "TO DO LIST “ (Top 3 Priorities today)"TO DO LIST “ (Top 3 Priorities today) Have a Follow throughHave a Follow through Learn to say two letter word - "NO"Learn to say two letter word - "NO" Visualization and Auto-SuggestionVisualization and Auto-Suggestion Delegate low Priority ItemDelegate low Priority Item

21. "SMART" GOALS S - Specific & SelfS - Specific & Self M - MeasurableM - Measurable A - Achievable & PositiveA - Achievable & Positive R - Realistic & RewardingR - Realistic & Rewarding T - Time BoundT - Time Bound

22. PANCH AMRUT Step 1 – Define your RoleStep 1 – Define your Role Step 2 – Set your Monthly GoalStep 2 – Set your Monthly Goal Step 3 – Schedule your Weekly TimeStep 3 – Schedule your Weekly Time Step 4 – Adopt it Daily - 80/20Step 4 – Adopt it Daily - 80/20 Step 5 – Act on it, Now!Step 5 – Act on it, Now!

23. For CD of Soft Skills Presentations contact Email: shabbarsuterwala@hotmail.com shabbarsuterwala@hotmail.com Or Call: +91-989 222 5864 Designed & Created by Shabbar Suterwala – Director Leaders Workshop Corporate Soft Skills Trainer – NLP Practitioner