1. Procedures for Planning Off-Campus Activities

2. Consent Forms
Major Excursion Consent and Medical Information Form – Off Campus Excursions
Consent Form for Aquatic (Water-based) Activities
Itinerary of annual excursions/events
Can include SWSP program and swimming carnivals

3. Major Excursion Consent and Medical Information Form – Off Campus Excursions
Can be done as a ‘once a year’ form at the beginning of the year.
Must be done for all Swimming and Water Safety programs and any activity involving swimming or the possibility of submersion (sailing, canoeing, rafting, etc.)
Date of first activity and last activity are included
Must attach a separate itinerary/calendar of events/activities that parents can keep. Dates can be approximate.

4. Major Excursion Consent and Medical Information Form – Off Campus Excursions
Must advertise/remind parents of the upcoming activities in the week(s) prior to the actual date
Must ask parents to advise the school of any changes to personal information/emergency contacts
It’s about parents making ‘informed’ consent
Risk Management Plans are an integral part of the process and must be signed off by Principals

5. Example of Major Excursion Consent and Medical Information Form – Off Campus Excursions
Name of School
Street and/or mailing address Ph (03)       Fax (03)             Web      
REMOVE THIS GRAPHIC AND INSERT SCHOOL LOGO HERE.
Logo must be 25mm high, places from top edge and 14mm from right edge
Major Excursion Consent and Medical Information Form – Off Campus Excursions
This form is to give permission for your child to attend a camp/excursion; and
To provide medical information that might be needed in case of emergency.
Excursion details
Dates:
From: 1st September 2014
To: 17th December 2014
Location(s) :
As per attached Excursion itinerary
Brief Description:
Swimming and Water Safety Program and Swimming Carnivals
See attached Excursion itinerary and information for full details
Teacher(s) in charge:

6. Example of Major Excursion Consent and Medical Information Form – Off Campus Excursions
This form is to give permission for your child to attend a camp/excursion; and
To provide medical information that might be needed in case of emergency.
Excursion details
 Dates: (see table below)
Personal details etc
Swimming and Water Safety
1-12 Sep 2014
Grades 3-5
School Swimming Carnival
24 Sept 2014
Grades 3-6
Inter-School Swimming Carnival
(if selected)
3 Nov 2014
Champions Swimming Carnival
27 Nov 2014
Triathlon
20 Nov
2014
Grades
3 to 6
School Fun day
Clarence Pool
17 Dec 2014
P-6
Location(s) :
 Clarence Aquatic Centre
Brief Description:
 See table above for excursion details
Attached excursion itinerary and information is for your reference
Teacher(s) in charge:

7. Example of Excursion List for parents to keep
School Letterhead etc
2014 Excursion list for xxxxx Primary school 
Please note the venues and dates may change due to circumstances beyond our control. If this occurs you will be notified prior to the event.
Date
Activity
Grades
Location
1-12 Sept 2014
Swimming and Water Safety Program
Grades 3-5
Clarence Pool
21 Oct 2014
School Swimming Carnival
Grades 3-6
5 Nov 2014
Inter-School Swimming Carnival
(if selected)
The Hobart Aquatic centre
27 Nov 2014
Champions Swimming Carnival
The Hobart Aquatic Centre
17 Dec 2014
School Fun day
Grades P-6

8. Consent Form for Aquatic (Water-based) Activities
Must be done for all Swimming and Water Safety programs and any activity involving swimming or the possibility of submersion (sailing, canoeing, rafting etc)
Can be done with the Major Excursion Consent and Medical Information form, once a year.
Must have all activities listed with date and venue. Some schools have a reference to using alternative venues if a change becomes necessary.

9. Example of Consent Form for Aquatic (Water-based) Activities
Student Name: ______________________________ Class/Home Group: ___________
Please indicate in the appropriate box with a tick, the ability levels for the following activities. These will be the aquatic activities your child may participate in as part of the School Education Program:
Aquatic Based Activity
Swimming and Water Safety
1-12 Sep 2014
Grades 3-5
School Swimming Carnival
24 Sept 2014
Grades 3-6
Inter-School Swimming Carnival
(if selected)
3 Nov 2014
Champions Swimming Carnival
27 Nov 2014
Triathlon
20 Nov
2014
Grades
3 to 6
School Fun day
Clarence Pool
17 Dec 2014
P-6
Ability Level(tick)
Beginner
– no previous experience in the activity
Intermediate
– some or limited experience in the activity
Advanced
– competent and confident in the activity
I ____________________________ (Parent/ Guardian) give permission for my child to participate in the activities selected above.
I understand that water-based activities/swimming will be occurring and that staff with appropriate first aid, CPR and rescue qualifications will be present.
In the event of accident or illness, when it is impracticable or impossible to communicate with me, I understand that the teachers or their delegates
at the venue will arrange for my child/ward to receive such medical or surgical treatment as may be deemed necessary, and/or administer such first
aid as may be judged necessary. I agree to reimburse the school for any costs involved.
Signed Parent/Guardian:
____________________________ _________________________________________________ ___________________
Name Signature Date

10. Example of Consent Form for Aquatic (Water-based) Activities
Consent form for Aquatic (water-based) Activities - Outdoor Education
Student Name: ______________________________ Support Group: ___________
Please indicate in the appropriate box with a tick, the ability levels for the following activities. These will be the aquatic activities your child/ward may participate in as part of the School Outdoor Education Program:
Aquatic Based Activity
Swimming
Surfing
Kayaking
Rafting
Snorkelling
Boating
Sailing
Ability Level(tick)
Beginner
– no previous experience in the activity
Intermediate
– some or limited experience in the activity
Advanced
– competent and confident in the activity
I ____________________________ (Parent/ Guardian) give permission for my child/ward to participate in the activities included above as outlined in the Outdoor Education Subject Handbook.
I understand that water-based activities/swimming are part of the Outdoor Education program and that staff with appropriate first aid, CPR and
rescue qualifications will be present.
In the event of accident or illness, when it is impracticable or impossible to communicate with me, I understand that the teachers or their delegates
at the venue will arrange for my child/ward to receive such medical or surgical treatment as may be deemed necessary, and/or administer such first
aid as may be judged necessary. I agree to reimburse the school for any costs involved.
Signed Parent/Guardian:
_______________________________________________________________________________________
Name Signature Date

11. SARIS – SWSP Results SARIS Data entry –
Primary and District High Schools Only
Became a requirement after Coroners report
Only 5 results from 16 need to be entered
Days Attended (DAT), Boat Safety (BSA), At Risk (ATR), Continuous Swim (CSW), 3 Minute Survival Swim (SSW)
School based decision as to who enters data

12. SWSP Framework in SARIS
1. Click on the column header to open a framework for a whole group of students or click on the grid to open a framework for an individual student.

13. ENTERING ASSESSMENT RATINGS FOR A WHOLE CLASS
1. The easiest method is to use the down arrow view. Click on the arrow at the top of the field that you wish to use. In this example we are going to enter Swim and Water Safety Program ratings.

14. Other Resources Legal Issues Handbook Risk Management
Risk Management Plans (Work Health and Safety)
Insurance
Certificates of Currency
Interstate Travel Procedures

15. Questions?
Please contact John Rigby, Principal Education Officer – Sport and Physical Activity Ph: Mob: Or