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Payroll – Life In The Fastlane APRIL 3-6, 2013, LONG BEACH, CA.

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Presentation on theme: "Payroll – Life In The Fastlane APRIL 3-6, 2013, LONG BEACH, CA."— Presentation transcript:

1 Payroll – Life In The Fastlane APRIL 3-6, 2013, LONG BEACH, CA

2 Payroll 101 What to expect in that first year Education Code STRS/PERS Regulations Resources for Research 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

3 What Questions should you be asking? Fiscal Year or Calendar Year What are the pay dates How are the employees grouped Monthly, hourly or daily pay rates Balancing after processing 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

4 Calculating Pay California Wage and Hour Law Federal Wage and Hour Law Collective Bargaining Agreements California Education Code STRS/PERS Regulations 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

5 School Employee Classifications Certificated – Full and Part Time Classified – Full, Part Time and Hourly Collective Bargaining Agreements California Education Code STRS/PERS Regulations 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

6 Retirement Classifications State Teachers Retirement System (STRS) Public Employees Retirement System (PERS) Alternative Retirement System (PARS, Apple) Social Security 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

7 Mandatory Withholding Or Exemptions Social Security Section 218 Agreement 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

8 Canceling Checks Overpayments Underpayments Paper Revolving Checks Canceling Direct Deposits 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

9 Re-issuing Checks Lost Destroyed Voided Checks 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

10 Deceased Wages Tax Treatment In the year of Death In the next calendar year after Death Beneficiaries 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

11 Resources IRS - Office of Federal, State and Local Governments (FSLG) Acting Director, Sunita Lough Pacific Coast Area Manager - Cheryl J. Powers (925) 279-4012 x203 FSLG Specialists - Sue Ann Jansen, sue.jansen@irs.gov Marilee Basaraba, marilee.basaraba@irs.gov Customer Account Services - (877) 829-5500 (for governmental entities) Assistance with determination letters, deposits, 941s, penalties Other IRS Contacts IRS Taxpayer Information - (800) 829-1040 IRS Taxpayer Information (TDD) - (800) 829-4059 IRS Taxpayer Advocate - (877) 777-4778 (For assistance with long-standing tax issues) 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

12 Resources IRS Information Returns (W-2, 1099) Assistance Toll Free (866) 455-7438 (8:30 am - 4:30 pm Eastern Time) E-mail yourinquiriesto: mccirp@irs.gov Foreign Tax Questions - (215) 516-2000 (6:00 am - 2:00 am EST) (Not toll free) Social Security Employer Services Liaison Mr. Bill Brees (510) 970-8247 State Social Security Adminstrators Section 218 Agreements Dawn Evans C/O CalPERS P.O. Box 942709 Sacramento, CA 94229-2709 (916) 795-2310 IRS - Office of Federal, State and Local Governments (FSLG) Acting Director, Sunita Lough Pacific Coast Area Manager - Cheryl J. Powers (925) 279-4012 x203 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

13 Resources NAME/TYPE: Phone #: WEBSITE ADDRESSES: Assoc. of CA School Administrators (916) 444-3216 http://www.acsa.org/ CA Dept. of Child Support Services N/A http://www.childsup.ca.gov/ CA Dept. of Education (916) 319-0366 http://www.cde.ca.gov/ 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

14 Resources CA Dept. of Education (916) 319-0366 http://www.cde.ca.gov/ CA Dept. of Finance (916) 445-3878 http://www.dof.ca.gov/ CA Dept. of Industrial Relations (415) 703-5070 http://www.dir.ca.gov/ CA Employment Development Dept. (888) 745-3886 http://www.edd.ca.gov/eddhome.htm 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

15 Resources CA Franchise Tax Board (800) 338-0505 http://www.ftb.ca.gov/ CA Law - Education & Govt. Codes N/A http://www.leginfo.ca.gov/calaw.html CA Legislation Bill Information N/A http://www.leginfo.ca.gov/bilinfo.html CA Legislative Analyst's Office (916) 445-4656 http://www.lao.ca.gov/default.asp 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

16 Resources CA Schools Employees' Association (800) 632-2128 http://www.csea.com/content/main/ CA State Legislature N/A http://www.legislature.ca.gov/ CA Teachers' Association - CTA (650) 697-1400 http://www.cta.org/CTA.htm 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

17 Resources CALPERS-ACES N/A http://www.calpers.ca.gov/aces/default-dynamic.htm CALPERS-General (888) 225-7377 http://www.calpers.ca.gov/ CALSTRS (800) 228-5453 http://www.calstrs.com CASBO (916) 447-3783 http://www.casbo.org/welcome1.htm 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

18 Resources Center for Medicare & Medicaid N/A http://www.cms.hhs.gov/ Federal Government Homepage N/A http://www.firstgov.gov/ Federal Legislation N/A http://thomas.loc.gov/ Internal Revenue Service (800) 829-4933 http://www.irs.gov/ 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

19 Resources Medicare N/A http://www.medicare.gov/ School Services of CA, Inc. (916) 446-7517 http://www.sscal.com/ School Insurance Authority (877) 742-5437 http://sia-jpa.org/ Social Security Administration (800) 772-1213 http://www.ssa.gov/ 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

20 Resources State of CA Homepage N/A http://www.ca.gov/state/portal/myca_homepage.jsp STRS 403B Registry N/A http://www.403bcompare.com U.S. Dept. of Labor (866) 487-2365 http://www.dol.gov/dol/topic/index.htm 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

21 Thank you for attending 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

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