1. 2012 AASHTO-RAC/TRB Summer Meeting Linda Taylor, MnDOT Director Research Services July 2012

2.  1999 FHWA lead workshop to reengineer the TPF Program ◦ Development of TPF Fund Program Procedure Manual & TPF website ◦ Development of Transportation Pooled Fund Program Financial Process Guidebook ◦ Enhanced Transportation Pooled Fund Website NCHRP 20-82

3.  Responsible for SP & R Part I –Planning  Responsible for SP & R Part II- Research  NCHRP and TRB Contributions  Active Pool Funds  FY11 Lead 11,  Participated in 23  Research & Implementation projects (single state projects)  Research Support Contracts  AASHTO Technical Programs ◦ SP & R Coordinator

4.  Direct Access to FMIS Information  Open Solicitations Status & Management  Project Close-Outs and Reconciliation  Sample Forms  Resources  Contacts Tips and Hints to make your job easier

5.  TPF Program Financial Report (FMISM85A) TPF Program Financial Report (FMISM85A)  Persons by Agency Persons by Agency  Studies by Lead Agency Studies by Lead Agency  Studies by Study Number Studies by Study Number  Partner Commitment Summary by Agency (PDF) Partner Commitment Summary by Agency (PDF)  Partner Commitment Summary by Agency (Excel) Partner Commitment Summary by Agency (Excel)  Partner Commitment Summary by Number Partner Commitment Summary by Number Partners Commitment Summary by Agency Agency Name Number Year Commit Dollar Minnesota State AidTPF-5(187)2009 $82,374 MN TPF-5(256) 2011 $10,000 TPF-5(254)2011 $15,000 TPF-5(254) 2012 $15,000 TPF-5(254) 2013 $15,000 TPF-5(254) 2014$15,000

6.  Current status of each pooled project  Search using CTL F key and enter TPF number (5218) or State (Minn) Most current balance is listed first Funding listed newest to oldest

7. ◦ Fiscal Year 2012 funding transfer requests  ID#, Fund transfer from state/to state, FY, PC, TPF number, amount and status transaction, comments  2 tabs: in-progress, completed Stage 1: Date that request is ready for processing. Stage 2: Date that transfer is processed in FMIS (If transfer is not processed, enter N/A and justify with comment) Stage 3: Date that Budget Office submits advice of funds for signature; N/A for State to State transfers or unprocessed transfers. Stage 4: If transfer is from the State to FHWA HQ (i.e. 040, 050, 060, etc), then the transfer is completed once the advice of funds is provided to the HQ office. For state to state transfers, they are completed once the funds are moved within FMIS. N/A for unprocessed transfers. ID #FromToFYPCTPF Project #AmountStage 1Stage 2Stage 3 Stage 4 Transfer Completed Comments FY12-P-540WI 2006L550TPF-5156$25,000.004/25/2012N/A MT 04/27/2012: Returned - need to clarify FY12-P-719MS0402012L56ETPF-5412$122,728.006/26/20126/27/20127/9/2012 FY12-P-722IL3002010L56ETPF-5063$25,000.006/26/20126/27/20127/9/2012 FY12-P-723NC0402010L55ETPF-5412$197,683.006/28/2012 7/9/2012 FY12-P-724NC0402009L560TPF-5412$65,894.006/28/2012 7/9/2012 FY12-P-726GA0402011L56ETPF-5412$334,749.007/2/2012 7/9/2012

8. Partners Commitment Summary by Agency Agency Name Number Year Commit Dollar Minnesota State AidTPF-5(187)2009 $82,374 MN TPF-5(256) 2011 $10,000 TPF-5(254)2011 $15,000 TPF-5(254) 2012 $15,000 TPF-5(254) 2013 $15,000 TPF-5(254) 2014$15,000 List of Studies by Descending Study Numbers Report Generated on July 21, 2012 1:46 PM Study Number TitleStatusLead Agency TPF-5(146) Evaluation of Modified Performance Grade Binders in Thin Lift Maintenance Mixes, Surface Mix, and a Reflective Crack Relief Layer Mix Cleared by FHWA Massachusetts Department of Transportation TPF-5(145)Western Maintenance Partnership Cleared by FHWAUtah Department of Transportation TPF-5(144) Use of Video Feedback in Urban Teen Drivers Closed Iowa Department of Transportation TPF-5(142) U.S. Participation in the Border Survey Component ofthe National Roadside SurveyStudy cancelledFederal Highway Administration TPF-5(141)Pavement Surface Properties Consortium: A Research Program Cleared by FHWA Virginia Department of Transportation

9.  Solicitation Detailed Information available ◦ General & contract information, ◦ Financial summary, ◦ Commitments by organization, ◦ Study detail Sign up for automatic e-mail notification of new postings, quarterly reports, and new commitment postings

10.  Update the solicitation  View the details  View commitment details  Manage the documents (add or update documents) ◦ Acceptance letters (don’t need send copy to each state) ◦ 100% waivers letters ◦ Quarterly Reports or other documents One stop for all open solicitation Information

11.  View all records (all solicitation from your agency) Number Title Status Commitments Needed / Received Your Commitments 1310 Development and Implementation of Non-Destructive Testing Solicitation posted $150,000 / $60,000 $60,000 View Commitment Details View Documents 1330 2014 Asset Management Conference and Training on Implementation Strategies Solicitation posted $60,000 / $120,000 $10,000 View Commitment Details View Documents SPR-2(133)Culvert Repair Practices Objectives fulfilled $0 / $74,000 $8,000 View Commitment Details View Documents SPR-2(134) Test and Evaluation of Bridge Rails and Transitions Objectives fulfilled $0 / $283,000 $15,000 View Commitment Details View Documents

12. Study Number: TPF-5(218) Title: Clear Roads Winter Highway Operations Pooled Fund (continued from TPF-5(092)) Commitments Total Required $200,000.00 Total Received $2,005,000.00 Study Partner: California Department of Transportation Partner Funding Contact: Pete Zaniewski (pete.zaniewski@dot.ca.gov) Phone: 916-654-9873 Partner Technical Contact: Pete Zaniewski (pete.zaniewski@dot.ca.gov) Phone: 916-654-9873 Partner Comments: The Technical Contact should be David Frame. We will probably change the funding contact but that is for another day. YearCommitments 2013$25,000.00 2014$25,000.00 2015$25,000.00 Only the lead state can view this level of information

13.  List of projects that closed out  Project #, title, date and UDO balance  Http link => spreadsheet  Close-out memo  State Obligations  UDO balance by state Not fully functional still work being done

14.  SPR #, name, State, comment, status, completed  Two weeks old  Incorrect TPF transfers,  Transfers to incorrect state  Resolution old TPR accounts Name StateComments FMIS Exps = Delphi ExpsCompleted SPR-2(203)WENDYOhio 05/31/11: State-leading Ohio's email was received here to keep and remain this 2-203 project open; one more outstanding 33k invoice and not suffice to fund that invoice but first to reconcile; 07/28/11: still researching and reconciling about 75% completionno7/28/2011 SPR-3(042)WENDYIOWA 7/28/11: study completed. Reconciliation of file under review 7/28/2011 SPR-3(075) Iowareconciliation ongoing SPR-3(082)WENDYMaryland 3-3-11: pending for PM's final closure confirmation; 7/29/11 updating reconciliation based on info from MDYes7/29/2011 Delphi is the federal accounting program needs to reconcile with FMIS ** Still working on improvements to this area

15. ◦ Instructions for FHWA Transfer Requests ◦ Form FHWA 1575 transfer funds to state that is lead agency ◦ Form FHWA 1576 transfer funds to FHWA as the lead agency ◦ Quarterly Report Form ◦ Sample Funding Spreadsheet of a Completed Project *** Acceptance Letter & 100% Waive Request coming soon Project No.: TPF-5(000) Project Manager: John Doe as of DATE Final State $ Committed on Website Program Code (e.g., L560) Contribution Percentage Invoice Amount Originally Obligated in FMIS Currently Obligated in FMIS$376,193.71 Total Expenditures Per StateUDO Actual Expenditure Distribution Variance Over/ (Under) Actual Expense % CALIFORNIA -Q560100,000.00 25.00% 94,048.42 5,951. 58 94,048.42 -25.00% CONNECTICUT -Q56045,000.00 11.25% 42,321.78 2,678. 22 42,321.78 -11.25% DISTRICT OF COLUMBIA -Q56020,000.00 20,000.235.00% 18,809.69 1,190. 54 18,809.69 -5.00% IDAHO -Q56020,000.00 5.00% 18,809.69 1,190. 31 18,809.69 -5.00% ILLINOIS -Q56020,000.00 5.00% 18,809.69 1,190. 31 18,809.69 -5.00%

16.  Website Transcript  Website Recording  PowerPoint presentation ◦ OCT 23 Presentation (Jennifer Symoun) Great overview of new website features ◦ Iowa DOT presentation ◦ ALDOT presentation Great resources are available in many formats and level of detail

17.  Contacts ◦ TPF Program ◦ Request to Waive Match Requirements ◦ FHWA Headquarters Program Office ◦ FHWA Federal Aid Division Office ◦ FHWA Division Office (financial staff)  TPF Program Procedure Manual  Glossary of General Terms Financial Manager Financial Spec/TechFT DivisionFirstLastFM PhoneFirstLastFSFS-FT/Phone WilliamRoarkFS617-494-2014 MichiganEricPurkiss517-702-1848ChunGuoFS517-702-1828 EvelynNobertAO517-702-1838 MinnesotaSheriKoch651-291-6113Rhonda KeilFT651-291-6115 Elizabeth (Lynn)PittsFS651-291-6106

18. TopicStaffPhone NumberE-Mail Questions regarding the TPF website Lisa Williams(202) 493-3375FHWAPooledFund@dot.g ov TPF Program Webmasterwebmaster@pooledfund. org Requests to Waive the Matching Requirements for Planning Related Pooled Fund Studies Kenneth Petty (202) 366-6654kenneth.petty@dot.gov Pool Fund Technical SupportDeb Fick MnDOT (651)366-3759Deb.Fick@state.mn.us