1. Running an IAHSRA Tournament Requirements: This sheet identifies all points of contact, locations, and contact details for all required elements of an IAHSRA approved HS rugby tournament. Any host of a HS tournament must complete and return this sheet prior to the first kickoff if the tournament results are intended to be used for qualification towards an IAHSRA State Championship. All information identified below is required. The certificate of insurance takes 3-5 business days to receive. Any exceptions must be approved 24 hours prior to kickoff. Tournament Date: First Kickoff: Number of Teams: Minimum Hours of Run Time [number of teams divided by 3]: Local Sunset on Tournament Date: Do you have lights at your field? (circle one)YesNo Do you have the certificate of insurance for your field? (circle one)YesNo Field Name: Field Address: Field City: Surface Type: (circle one)GrassTurf Earliest time to access field: RoleContactCell Phone Who is in charge of opening the facility? Who is responsible for turning on the lights (if applicable)? Who is the on-site medical provider? Has John Brandt signed off for your medical provider? (circle one) YesNo Who is responsible for collecting admission? Who is responsible for capturing game video footage? Who is responsible for taking still photos? Who is responsible for collecting game results? Who is responsible for securing the facility after the tournament? Who is responsible for sending game results/data to IAHSRA? Have the referees been assigned?YesNo

2. Planning an IAHSRA Tournament Guidance: This sheet is intended to help each tournament organizer budget for an IAHSRA tournament. The recommended values are based on standard market rates. There is no requirement that a volunteer be paid for each specific task. Requirement: The tournament organizer must pay $1/spectator to the IAHSRA to pay for outreach activities. This money must be paid to IAHSRA within 5 days following the tournament. ExpensePrice you are paying‘Total’ or ‘/hour’Market Value IAHSRA Development Fee$1/spectator Field Rental$90/hour Medical Coverage$50/hour Referees$120/hour Video taping$30/hour Still Photography$30/hour Game Ball$12/ball RevenuePrice you are charging/spectatorMarket Value Adult Access/spectator$5/adult Student Access/spectator$3/student Estimate your finances… ________ (Number of teams) X $80 ($3/spectator X 20 spectators/team) = _____________ (Total Estimated Earnings) ________ (Number of teams) ÷ 3 = ______________ (Minimum Run Time) ________ (Minimum Run Time) X ____________ (Hourly Costs, Sum Above) = ____________ (Variable Expenses) ________ (Variable Expenses) + ____________ (Fixed Costs, Sum Above) = ____________ (Total Estimated Expenses) EarningsExpensesTournament Earnings The total money earned for the tournament organizers is: -=

3. IAHSRA Tournament Volunteers Guidance: This sheet is intended to help each tournament organizer designate volunteer positions for an IAHSRA tournament. Requirement: The tournament organizer must have an mechanism for collecting admissions fees and video taping games. ConcessionsVolunteer NamePhone NumberConfirmed 1 st Shift (App. 6:00pm – 7:30pm) #1Yes No 1 st Shift (App. 6:00pm – 7:30pm) #2Yes No 2 nd Shift (App. 7:30pm – 9:00pm) #1Yes No 2 nd Shift (App. 7:30pm – 9:00pm) #2Yes No 3 rd Shift (If Applicable) #1Yes No Who will secure the concessions?Yes No AdmissionsVolunteer NamePhone NumberConfirmed 1 st Shift (App. 6:00pm – 7:30pm)Yes No 2 nd Shift (App. 7:30pm – 9:00pm)Yes No 3 rd Shift (If Applicable)Yes No Who will secure the admissions?Yes No ScoreboardVolunteer NamePhone NumberConfirmed 1 st Shift (App. 6:30pm – 8:00pm)Yes No 2 nd Shift (App. 8:00pm – 10:00pm)Yes No 3 rd Shift (If Applicable)Yes No Do you have an announcer?Yes No VideoVolunteer NamePhone NumberConfirmed 1 st Shift (App. 6:30pm – 8:30pm)Yes No 2 nd Shift (App. 8:30pm – 10:00pm)Yes No 3 rd Shift (If Applicable)Yes No Do your volunteers know where the charger is for the video camera? YesNo Who will secure the camera at the end?Yes No Backup VolunteersVolunteer NamePhone NumberConfirmed 1 st BackupYes No 2 nd BackupYes No 3 rd Backup (If Applicable)Yes No

4. IAHSRA Preferred Vendors Guidance: This sheet is intended to help each tournament organizer designate vendors for an IAHSRA tournament. These include photography, videography, and medical support. Requirement: The tournament organizer must have all of these requirements met PhotographyContact NamePhone NumberConfirmed Maharry PhotographyChris Maharry515-276-8314Yes No Sommer PhotographyAndy Sommer515-314-0457Yes No Gray Light Studio Photography641-660-8833 or 319-415-5200 Yes No MedicalContact NamePhone NumberConfirmed Physiotherapy AssociatesJohn Brandt515-276-1212Yes No