1. Gina Rheault gina@arkone.org Feb 1 - 2006 Taming Monster Powerpoints

2. Gina Rheault gina@arkone.org Feb 1 - 2006 What is a “MONSTER” Powerpoint? A presentation so big it takes significant time to download at high speed. A presentation whose size makes it: difficult to transmit via email, difficult to download from Internet, difficult to open because of virus scanning. A presentation bigger than 6 Mbytes Usually caused by overly large image files.

3. Gina Rheault gina@arkone.org Feb 1 - 2006 More monstrousness Presentation is finally finished. It looks GREAT, and fits easily on a CD. THEN the boss says: “ Make it smaller so people can see it on the Internet! ” AND Powerpoint compression of photos doesn’t seem to help. AND you have a DEADLINE!

4. Gina Rheault gina@arkone.org Feb 1 - 2006 The Fix Use “File Save As”… to convert monster slides to jpg or gif files: JPEG – good for pictures GIF – good for text and line drawings Create a new Powerpoint presentation. Use the “Insert-Picture-New Photo Album” command with the jpgs or gifs from the old MONSTER.

5. Gina Rheault gina@arkone.org Feb 1 - 2006 Example 1 – Pictures only Problem: Stonewalls in Sicily – mostly photos, no text. Stonewalls in Sicily – mostly photos, no text. 70 pictures/slides, final size – 110 Mbytes. 70 pictures/slides, final size – 110 Mbytes. Download takes twenty minutes at high speed. Download takes twenty minutes at high speed.Solution: Save monster as 70 jpegs, which are compressed Save monster as 70 jpegs, which are compressed Recreate slide show from jpegs using Insert Picture… Recreate slide show from jpegs using Insert Picture… Resulting slide show is 10Mbytes. Still not small, but more reasonable. Resulting slide show is 10Mbytes. Still not small, but more reasonable.

6. Gina Rheault gina@arkone.org Feb 1 - 2006 Example 2: Using JPG and GIF Problem Urban Forests, 36MBytes Urban Forests, 36MBytes A mix of text slides and photo slides. A mix of text slides and photo slides.Solution Create a jpeg set of slides & new ppt Create a jpeg set of slides & new ppt Create a gif set of slides & new ppt. Create a gif set of slides & new ppt. Merge the two new ppts, selecting gifs for text, jpegs for photos. (You could merge original text if “smaller” than the gifs). Merge the two new ppts, selecting gifs for text, jpegs for photos. (You could merge original text if “smaller” than the gifs). Resulting file: 3.3 Mbytes - with decent quality. Resulting file: 3.3 Mbytes - with decent quality.

7. Gina Rheault gina@arkone.org Feb 1 - 2006 1. Monster “Save AS JPEG”

8. Gina Rheault gina@arkone.org Feb 1 - 2006 2. Insert Picture New Photo Album

9. Gina Rheault gina@arkone.org Feb 1 - 2006 3. Insert from File/Disk

10. Gina Rheault gina@arkone.org Feb 1 - 2006 4. Select all the saved jpgs

11. Gina Rheault gina@arkone.org Feb 1 - 2006 5. “Create”

12. Gina Rheault gina@arkone.org Feb 1 - 2006 6. A new presentation appears. Delete first slide and Save

13. Gina Rheault gina@arkone.org Feb 1 - 2006 Some typical compressions

14. Gina Rheault gina@arkone.org Feb 1 - 2006 Taming Monsters Use “File Save As”… to convert slides to picture files: JPEG – good for pictures GIF – good for text and line drawings Create a new Powerpoint presentation by using the “Insert-Picture-New Photo Album” command.

15. Gina Rheault gina@arkone.org Feb 1 - 2006 The end of the story Slides are sortable Text is not editable Quality of text is reduced a bit, Quality of pictures is reduced a bit, …… but, the “MONSTER” is about ten times smaller, and it has been reasonably tamed in a few short steps.