1. York Region’s Pedestrian and Cycling Municipal Partnership Program Presentation to 2014 Sustainable Mobility and Healthy Communities Summit ACT Canada Richard Hui December 2, 2014

2. Presentation Outline 1. Overview of Program and Purpose 2. Program Delivery and Process 3. Successes and Example Projects 4. Challenges and Lessons Learned 5. Program Opportunities and Knowledge Transfer Slide 2

3. Municipal Partnership Program Overview and Purpose  Policy adopted by Regional Council in 2007  Annual budget total of $500,000/year  Contributes up to 50% of the capital costs of an eligible project  Policy updated in 2012 and delegated authority to Commissioner of Transportation Services for funding approval Slide 3 To support local municipalities/agencies in the implementation of pedestrian and cycling infrastructure

4. Project Eligibility Criteria  Supports the policies and objectives of the Region Slide 4 Pedestrian and Cycling Master Plan (2008) Transportation Master Plan (2009) York Region Official Plan (2010)

5. Project Eligibility Criteria  Supports a Regional scale network Slide 5

6. Other Eligibility Criteria  Supported by a resolution of local Council or Board  Supported by local master plan studies, guidelines, or design studies  Commitment by local municipality and/or agency for:  50% or more of the capital cost of construction  All maintenance and rehabilitation responsibilities Slide 6

7. Slide 7 Eligible proposals include, but NOT limited to, projects that:  Are supportive for commuter walking and cycling  Are on- & off-road facilities for public use  Provide linkages to multi-modal facilities  Help reduce traffic congestion on Regional roads  Connect neighbouring municipalities  Provide a safe walking and cycling environment  Are new projects and ready for construction Project Qualifications

8. Eligible Costs include labour and material costs for: Pavement Signage Safety Barriers Hard Landscaping Lighting (as per Regional policy) Bridge Structures Utility Relocation Traffic Control Project Management Partnership Program Eligible Items Slide 8

9. Slide 9 Application Timelines and Phases Evaluate, Recommend, and Approve

10. Slide 10  $4 million as Regional share  $13 million total capital costs 2007 – 2014 Committed Funding

11. Examples of Funded Projects Slide 11 Tom Taylor Trail Mulock Drive Underpass (Newmarket) Nokiidda Trail Newmarket – Aurora connection Nokiidda Trail East Gwillimbury

12. Oak Ridges Corridor Park, Richmond Hill Toronto and Region Conservation Authority (TRCA) Partnership funding: Phase 1 = $248,000 Phase 2 = $166,667 Slide 12 Total Project Cost: Phase 1 = $676,600 Phase 2 = $605,100

13. Rouge River Valley System, City of Markham Partnership funding: Phase 1 = $212,676 Phase 2 = $166,667 Slide 13 Total Project Cost: Phase 1 = $1.45M Phase 2 = $2.92M

14. Major Mackenzie Drive Boulevard Path, City of Markham Partnership funding for Major Mackenzie Boulevard Path Segment 1: Woodbine to Prospector’s Drive = $184,000 (50% of $368,000) Segment 2: Prospector’s Drive to Hwy 48 = $113,920 (32% of $356,000) Slide 14

15. Challenges with Program Delivery  Oversubscription of $500,000 per year  Late submissions for applications  Delays in project implementation  Additional permits and approvals required from agencies  Parallel budget cycle timelines for local municipalities and the Region Slide 15

16. Funding Formula Approaches to Address Oversubscription Approach 1: Proportionally weighted to funding request  Reasonable only if project costs and requested funding are similar in order of magnitude  Never been applied in practice Slide 16

17. Funding Formula Approaches to Address Oversubscription Approach 2: Split all applications evenly  For example, $500,000 / 3 = $166,667 each Slide 17

18. Funding Formula Approaches to Address Oversubscription Approach 3: Provide full 50% to smaller projects and proportion remaining either evenly or weighted Slide 18

19. Key Considerations and Lessons Learned  Work with applicants to ensure that reduced funding does not jeopardize the project  Look for opportunities to phase projects over several years  Defer projects until 50% funding is available during less competitive years  Get regular updates on projects and completion status from proponents  Be flexible and reasonable in the process, this is all about collaboration and partnership! Slide 19

20. Opportunities for Enhancements  Hold regular workshops with local representatives  Review policy and guidelines based on feedback  Provide annual reporting to update Council on project status and funding awards Slide 20

21. Applicability to Other Jurisdictions  An infrastructure funding program applicable to multi- tier agencies  Requires established and coordinated plans for pedestrian/cycling network and common objectives  Needs leadership and Council support  Encourages municipalities/agencies to fill in the network gaps at jurisdictional boundaries Slide 21 A partnership program to help accelerate pedestrian and cycling project implementation

22. Slide 22 Thank You Richard Hui, P.Eng. Manager, Transportation Planning The Regional Municipality of York Newmarket, ON L3Y 6Z1 Tel: 1-877-464-9675 x 71578 Email: richard.hui@york.carichard.hui@york.ca