1. GSA Office of Motor Vehicle Management Acquisition & Fleet Management
Kevin Gibson - Acquisition Branch Chief

2. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Line up
Mission
You
GSA Fleet Structure
How/What we buy
Fleet Terminology
AFVs and LGHG
Acquisition Process
Questions & Answers
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

3. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
GSA Fleet Mission
To provide safe, reliable, low cost vehicle solutions assisting our customers to effectively and efficiently meet their mission requirements
GSA Fleet’s mission: To provide safe, reliable, low cost vehicle solutions assisting our customers to effectively and efficiently meet their mission requirements.
To put it in simpler terms: To provide the right vehicle at the right price.
We’ve been doing this since We want to be your first choice for vehicles.
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

4. The RIGHT VEHICLE At the RIGHT PRICE With GREAT SERVICE!

5. 10 Myths about Fleet Mgmt. March 2010 Gov’t Fleet Magazine
#1 - Fleet Management is a part time job at best
#8 - Strategic sourcing leave the fleet manager out of the decision making process
#10 - Fleet Management is a dying profession as technology and outsourcing take the fleet managers place
#9 - Fleet Management has changed drastically over the years and fleet managers have different more complex duties

10. STAND DO U U R D 1 S ?

11. STAND WE U R D 1 S

12. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
GSA Fleet Mission
To provide safe, reliable, low cost vehicle solutions assisting our customers to effectively and efficiently meet their mission requirements
GSA Fleet’s mission: To provide safe, reliable, low cost vehicle solutions assisting our customers to effectively and efficiently meet their mission requirements.
To put it in simpler terms: To provide the right vehicle at the right price.
We’ve been doing this since We want to be your first choice for vehicles.
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

14. What was the name of the horse to have the fastest time ever run in the Kentucky Derby?

15. Secretariat with a time of 1 minute 59 2/5 seconds in 1973

16. Central Office Contacts
Ambulances, ADA Vans & IHS
Milton Smith
(703)
Buses
Stanley Milinski
(412)
Amber Robles
(703)
Manufacturer/Delivery
Issues
Stephanie Gresalfi
(703)
Medium & Heavy, Trailers,
Wreckers, Rollbacks, & Refuelers
Dan Mohn
(703)
Ed Bretthauer
(703)
Garyson Hunt
(703)
Vehicle Monitoring/Fleet Solutions
Marianne Aiken
Vehicle Buying
(703) 605-CARS
Additionals Amber Robles (703) AFVs/Funding (703) Sean Seymour (703) Semeon Pogossian (703) Agency HQ inquiries Stephanie Gresalfi (703)
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

17. GSA Inventory by Region
GSA Region
Number of Vehicles 1
6,237 2
11,849 3
17,689 4
40,910 5
15,076 6
8,069 7
30,190 8
12,465 9
34,005 10
17,634 11
9,914
Grand Total
204,038
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

18. Region 10 Region 1 Region 8 Region 5 Region 2 Region 6 Region 9
GSA Fleet Regional Map

19. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
GSA Current Inventory
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

21. Acquiring Vehicles - Purchase
We buy LOW BID/ BEST VALUE
Required by regulation
Ensures greatest discounts
How we pay for vehicles
Rates
Vehicle Sales Proceeds
AFV Surcharges
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

22. What is this?

23. …An “Armored” Car

24. Acquisition Cycle For every season there is a reason…
Spring
Vehicles Delivered
Summer
Customer Planning
Fall
Guidance
Vehicle Contracts Awarded
Ordering Begins
In the summer planning for the following fiscal year begins.
GSA Fleet Central Office meets with agency headquarters to discuss goals and policies.
AFV Reconciliation is completed.
Then in the fall the information gathered at the customer planning meetings is sent to the field.
Vehicle Contracts are awarded.
AFV incremental costs can be calculated.
AFV Acquisition Package is sent out to GSA Fleet field offices.
Then in the winter vehicle orders begin to be placed with manufacturers.
Agency orders are review by headquarters and changes are made.
In the spring vehicles begin to be delivered.
Then we move into summer and the process starts all over again.
Winter
Orders Placed
and Reviewed
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. 24

25. GSA Inventory by Fuel Type
E85, Hybrid Gasoline-Electric, and other Alternative Fuel types are taking up a bigger part of the pie.

26. Low GHG ,003
Low GHG ,204
EPAct 92

27. How many horses are in a race at the Kentucky Derby?

28. 20 Horses
(maximum)

29. Acquisition Terminology
AFV- Alternative Fueled vehicle
GHG- Green House Gas
PEV- Plug-in Electric Vehicle
Incremental Cost- price difference between the lowest priced gas-fueled vehicle and the requested AFV of the same class.
Surcharge – the monthly dollar amt. charged per vehicle to fund AFV incremental costs—surcharge Amt. set by Agency HQs.
AFV Fund- The money an agency accumulates and uses to purchase alternative fuel vehicles, that is generated through a monthly surcharge that is spread over the cost of the entire Fleet as directed by EPAct 1992/1995
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

30. Acquisition Terminology
AUTOCHOICE- GSA Automotive’s Web-based tool for government-wide vehicle purchasing.
AMP- GSA Fleet’s internal Web-based ordering tool
CAM- A new, ordering tool accessed through Autochoice that will improve ordering process
Federal Standards- specifications of vehicle requirements by SIN
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

31. Acquisition Terminology
Eligible Vehicle- a vehicle that meets the GSA Fleet’s replacement criteria
Replaced Vehicle- an Eligible Vehicle that is ordered against
Additional Vehicle – A vehicle that is not replacing a GSA Fleet leased vehicle…….could be replacing an Agency Owned Vehicle, a commercially leased vehicle or not be replacing any vehicle.
Consolidated Vehicle – A vehicle that is owned by a customer agency one day and owned by GSA Fleet the next.
Consolidation – An agency’s vehicles that are “assimilated” into GSA’s leased Fleet (GSA replaces roughly 1/3 of the fleet/year)
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

32. Eligible Replacement Vehicles Minimum Replacement Guidelines
Sedans: 3 years and 36,000 miles, 4 years and 24,000 miles, or 5 years any miles, or 75,000 miles any years
Hybrid Sedans: 5 years and any miles
Hybrid SUVs: 7 years and any miles
Light trucks gas: 7 years or 60-65,000
Light trucks diesel: 8 yrs or 150,000 miles
Medium trucks: 10 yrs 100,000/150,00 miles gas/diesel
Other equipment: varies
**The quantity of Vehicles replaced is determined by the availability of funding
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

33. VAM Agencies Plan to Decrease Fleet Size9%
Projected reductions - 31,964 vehicles through 2015 – 9% reduction
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

34. Inventory Changes Planned (2011-2015)
Agencies plan to acquire smaller and more fuel efficient vehicles through 2015
Taking the 2011 number of vehicles and adding/subtracting the number of vehicles agencies will acquire/dispose of in
For example, agencies plan to acquire more LSEV, Subcompact or Compact, and significantly reduce medium passenger vans and heavy and medium trucks.

35. 2011 Top 10 Best Selling Models 2012 Top 10 Best Selling Models
2011 vs 2012 Best Selling Models
2011 Top 10 Best Selling Models
2012 Top 10 Best Selling Models
Focus ,015
Malibu ,139
Malibu ,780
GR Caravan ,672
GR Caravan ,764
Focus ,852
Impala ,754
Elantra ,708
CG 3300 Van ,602
Dodge ,469
Dodge ,483
Impala ,456
Fusion HEV ,270
Colorado ,133
F ,164
CG3300 Van ,076
Avenger ,156 F
Dakota
Tahoe
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

36. (a) You may only obtain the minimum
§ —What size motor vehicles may we obtain?
(a) You may only obtain the minimum
size of motor vehicle necessary to fulfill your agency’s mission in accordance
with the following considerations:
(1) You must obtain motor vehicles that achieve maximum _______ _________

37. (a) You may only obtain the minimum
§ —What size motor vehicles may we obtain?
(a) You may only obtain the minimum
size of motor vehicle necessary to fulfill your agency’s mission in accordance
with the following considerations:
(1) You must obtain motor vehicles that achieve maximum fuel efficiency.

38. ____ is the new 30

39. 40

40. Benefits of Rightsizing
MPGs
GHG Score
Cost per Mile
Vehicles in Inventory
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

41. FY 12 Low GHG Subcompact Offerings
Standard Item Number
Fuel Type
Manufacturer & Make
MPG City/Hwy/Cmb
GHG Score (FF/CF)
Incremental Price 7
GAS
HYUNDAI ACCENT
30/40/33 8 $ 8C
HYUNDAI ELANTRA
29/40/33
GAS/E85
FORD FOCUS
28/38/31 8H
GAS HEV
HONDA INSIGHT
40/43/41 9
$ 4,338.96
TOYOTA PRIUS
51/48/50 10
$ 9,217.26 8N
CNG
HONDA CIVIC GX NGV
24/36/28
$ 11,033.24 8E EV
MITSUBISHI IMIEV
123/99/112
$ 14,454.11
NISSAN LEAF
106/92/99
$ 20,303.02
PHEV
CHEVROLET VOLT
95/90/93
$ 22,234.14
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

42. Which of the following low-GHG item 8C Subcompact sedans is NOT a IIHS Top Safety Pick?
Chevrolet Cruz
Ford Focus
Hyundai Elantra

43. Answer: All 3 are top safety picks

44. Consider the following…
Interior Dimensions
Corsica
Insight
Fusion
Focus
Elantra
Front Headroom (in.)
38.4
38.7
38.3
40.0
Rear Headroom (in.)
37.4
36.4
37.8
38.0
37.1
Front Legroom (in.)
43.2
42.3
43.7
43.6
Rear Legroom (in.)
35.5
33.0
33.2
33.1
Front Shoulder Room (in.)
53.1
52.7
54.8
55.6
55.9
Rear Shoulder Room (in)
54.1
50.4
56.5
53.7
Front Hip Room (in.)
49.7
51.6 54
53.9
53.5
Rear Hip Room (in.)
51.5
48.7
53.3
Total Interior Vol. (cu. ft.)
105
100.9
116.8
103.1
110.4
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

45. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
FY 12 Electric Vehicle Offerings
Ford Focus BEV
Contract Price: $35,643
Comb MPG 105
$20,508 Incremental
Chevrolet Volt
Contract Price: $38,966
93/37 Comb MPG
$22,244 Incremental
The Volt has been preferred amongst our customers because of the extended range
Mitsubishi I MiEV
Contract Price: $28,978
112 Comb MPG
$14,454 Incremental
Nissan Leaf
Contract Price: $33,684
99 Comb MPG
$20,303 Incremental
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

46. U.S. EV/Plug-in Hybrid Sales Through May
Automaker
Sales Nationwide GM
7,057
Toyota
3,638
Nissan
2,613
Source: Automotive News Data Center
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

47. GSA Fleet EV/Plug-in Leases
Automaker
Total in Fleet
FY12 Ordered
TOTAL
CHEVROLET 59 22 81
NISSAN 7 66 88
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

48. Hybrids Hybrids Hybrids
Remember…
AFV funds are required to buy EVs, hybrids and any other vehicle with an incremental cost.
A) To discuss your monthly surcharge contact Stephanie Gresalfi or Semeon Pogossian
B) The 8C Elantra and 8C Focus are great green alternatives to costly hybrid and electric vehicle options.
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

49. FY 12 Low GHG Compact Offerings
Compact Sedan Offerings
FY 12 Low GHG Compact Offerings
*Only Low GHG when operating on E85
**Quantities Limited
9C Rate: $174/month $0.15 cents/mile 9H Rate: $174/month $0.11 cents/mile
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

50. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
The 2012 Chevrolet Malibu
GSA purchased 4,152 Malibus in FY 12
Acq. Cost: $16,059.00
Incremental Cost: $1,111.00
GHG Score of 6 ONLY when operated on E85
$174/Month
$0.15/Mile
MPGs: 15 City/ Hwy/18 Cmb
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

51. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
FORD FUSION HEV– Compact HEV
SIN 9H
Leasing Rate $174 monthly $0.11 per mile
Acquisition Cost $25,742
FY11 AFV Incremental Cost $ 10,482
MPG 41 city/ 36 hwy
GHG Score 9
Length 190.6”
Height 56.9”
Width 72.2”
Wheelbase 107.4”
Cargo Vol. 16.5”
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

52. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
HYUNDAI SONATA HEV – COMPACT HEV
SIN 9H
Leasing Rate $174 monthly $0.11 per mile
Acquisition Cost $25,742
FY11 AFV Incremental Cost $ 9,582.88
MPG 35 city/ 40 hwy
GHG Score 8
Length 189.8”
Height 57.9”
Width 72.2”
Wheelbase110”
Cargo Vol. 16.4”
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

53. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Classification
Compact Sedan
SIN 9H
Make Model
Ford Fusion
Hyundai Sonata
MPG City/Highway
41/36
35/40
GHG score 9 8
Monthly Rate
$174
Rate
$0.11
Incremental Cost
$10,944.36
$9,582.88
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

54. FY 12 Passenger Vehicles Rates
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

55. FY 12 Low GHG SUV Offerings
SIN
Manuf.
Model
GHG Score (Gas/E85)
Monthly Rate
Mileage Rate
Purchase Price
Incr. 91
GMC
Terrain
6/6
$282
$0.21
$23,331
$4,141 98
Chevrolet
Equinox
$191
$0.185
$21,311
$1,812
Ford
Escape
4/5
$23,349
$3,851 96
5/5
$329
$24,846
$2,295 99
$303
$23,129
$1,503
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

56. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
The 2012 Equinox
The Equinox comes standard as an E85 engine, unless the vehicle is going to one of 13 California emissions states.  Then you get a gasoline vehicle that qualifies as low GHG.
Standard Item Number
Fuel Type
Manufacturer & Make
City/Hwy/Cmb
GHG Score (FF/CF)
Selling Price
Incremental Price 98
GAS
CHEVROLET EQUINOX
22/32/26 6
$ 21,311.00
$ 1,812.95
E85
15/22/18 99
E85*
14/20/17 5*
$ 23,129.00
$ 1,503.89
*Item 99 4x4 ONLY Low GHG when using E85
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

57. FY 12 Non-Low GHG Large Vehicles Offerings MPG (City/Hwy/ Combined )
Description
Make/ Model
Item
Monthly Rate
Mileage Rate
Incremental Costs
MPG (City/Hwy/ Combined )
GHG Score (GAS/ E85)
Max Cargo Vol
4x4 Compact SUV
Jeep Liberty
105
$303
$0.21
n/a
15/21/17 2
64.2
4x4 Medium SUV
Ford Explorer
105A
$317
$0.24
17/23/19 3
85.8
4x4 Large SUV
Ford Expedition
105B
$333
13/18/15 1
108.3
4x4 Extra Large SUV
Chevrolet 2500 Suburban
108
$347
$0.30
10/15/12
137.4
4X2 Minivan
Dodge Grand Caravan 20
$218
$0.19
17/25/20 4
143.8
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

58. 2012 Dodge Grand Caravan $218 per month and $.19 per mile
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

59. Dear Office of Motor Vehicle Management,
Overall the consolidation of USCP vehicles has been a success.  Through this endeavor we have managed to extremely reduce our fleet lifecycle age and green our fleet in line with federal  regulations.  Highlights from the consolidation have brought streamlined GSA tag implementation, fuel card program and advantages to the Department through the STR program.  The availability for GSA to be able to facilitate USCP on last minute request of vehicles to support our mission has been outstanding and seamless.  The FSR assigned to our Department has been very knowledgeable and willing to support our needs and requirements. 
The only downsides if you will are the small fee’s identified in billing that were not briefed prior to the consolidation agreement.  We have since worked out those identified cost accordingly.
You and your staff have done a great job working with the USCP and we look forward to continued success. 
Regards,
Marcelino J. Santos
UNITED STATES CAPITOL POLICE

60. FY 12 Ambulance Acquisition
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

61. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Ambulances
Medium-Duty Unit available on an International Chassis
“Pick-up” style cab with a standard 90” modular body available on a Dodge, GM or Ford chassis
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

62. Ambulances
“Van” style cab with a 90” cutaway style. It is only available on a GM Chassis and not available with AWD
“Van” style cab. It is only available on a Ford Chassis and only available as 4x2.

63. Refurbished Trailers…
Old Trailer…
Good as new!
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

64. Customer Acquisition Module (CAM) Phase 2
A Revised Federal Fleet Ordering Module for Leasing Customers
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

65. CAM Phase II – Improvements on the Horizon
Automates ENTIRE ordering process by providing Agency HQ Fleet Manager the ability to approve and reject vehicle selections online via Drive Thru!!
Adds “Low GHG ” as vehicle replacement type in dropdown menu on the replacement sheet.
Makes Rate Bulletin, Agency Policies, Green Vehicle Options & Agency funding summaries accessible to view in a tab in Drive Thru.
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

66. CAM Phase II Order Review Process
Step 1: FSR, customer apply agency policy, select replacement vehicle in DriveThru and click “Send to Mid-level Fleet Manager.”
Step 2: Mid-level FM* receives he/she has vehicles to review in DriveThru.
Mid
Level FM
Approves?
No, I suggest . . .
Yes!
No, I suggest . . .
Step 3: HQ FM receives that he/she has replacement vehicles to review in DriveThru.
HQ FM
Approves?
What this shows us is that (for the most part) CO and GSA are no longer between the local customer and HQs. “Order Review” will be an ongoing process instead of happening once a year and requiring many edits.
* Mid-level review may not be necessary.
Summary Tab in DriveThru helps HQ FM track replacements by SIN, quantity AND incremental costs!!
Yes!
Step 5: FSR creates orders for manufacturer.

67. Customer Acquisition Module (CAM) Phase 2
NEW Replacement Type Options !!
Do Not Replace
Same/Like SIN
LOW GHG SUV/Truck
LOW GHG Sedan

68. New Tabs! AFV Legislation and FY 13 AFV Vehicle options!!
FY 13 Rates!!
* FY 13 AFV Info & Vehs
*Agency Guidance
* FY 13 Rates
Agy HQ Summary
Agency Specific Guidance!
Summary tab with Incremental and Vehicle Qty by SIN

69. Headquarter Fleet Manager Review
Fleet Mgr Clicks HERE to edit
FNE Field allows HQ to Approve Functional Needs Exemptions on the spot!
OLD Repl Type NEW Repl Type SIN FUEL LOW FNE Projected Customer POC POC
GHG ? Incremental POC Telephone
Select Vehicle
9C GAS N $ Gary Lee Arlington, VA
Return to Cust.
Edit Vehicle SIN/Type
Fleet Mgr Clicks HERE to Return Tag to Customer to reselect veh type/sin
Approve or Not Approve

70. Agency Headquarter Summary Sheet
*Agency HQ Summary Sheet
Agency Headquarter Summary Sheet
Fleet Manager’s Click HERE to access this page
HQ Agency Summary Sheet
Low- GHG (Y/N)
Fuel
Type
Incremental
Per Vehicle*
Total Incremental
Category
SIN
Qty
Category
SIN
Fuel
Sedan
4x2 Light Truck 8C 9H 99
GAS
E85 21 5 4
$ $ Y
$9, $47, Y
$ $ N
FY 13 YTD SUMMARY
HQ Created/Approved : 432/200
Total AFV Funds Created/Approved: $341,678.82/$281,000
AFV Funds projected to Generate: $645,823.98
EPAct %: 82.32%
*Approximation based on low-bid or most commonly ordered Vehicle in that Standard Item Number

71. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Questions
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

72. SAY GOOD

73. SAY DIE

74. SAY MIGHTS

75. GOOD DIE MIGHTS