1. Perks of Paperless Presented by: Shelly Jones, Kansas Department of Commerce Robyn Coman, Oklahoma Department of Commerce

2. Overview  History of Project  Implementation & KANSAS WORKS  Process from Workforce Center Perspective – how is it used?  Benefits to a Paperless Work Environment

3. History of Project  Discovery of Need to Reduce Paper Production  Task Force Development  Project Goals including Costs Associated  Project Approval  Timeline

4. Implementation & KANSAS WORKS  Criteria Developed  KANSASWORKS Administrative Overview  Data Elements

5. Implementation & KANSAS WORKS (cont.)  Type of Document

6. Adding a Document

7. Choosing Document

8. Type of Document

9. What Are You Documenting?

10. Find and Upload

11. Verifying the Upload

12. Viewing the Document

13. Paperless the Oklahoma Way  Required by State policy for Adult programs  Data Validation  Program Eligibility  Program Participation  Outcomes

14. Overcoming Barriers

15. Implementing Major Change

16. A Work in Progress  Adult policy has been reissued  Youth policy is being finalized  Data Validation and program monitoring has been simplified  Staff owns the system

17. Benefits  Reduction of Paper Files  Reduction in Staff Time  User-friendly  Cost Effective  Resource for Data Validation Efforts  Data Integrity & Customer Confidentiality Protection

18. Comments/Questions

19. Contact Information Shelly Jones Systems Reporting Analyst Kansas Department of Commerce 1000 SW Jackson St., Suite 100 Topeka, KS 66612-1354 Phone: (785) 296-6436 Fax: (785) 296-2119 Email: sjones@kansascommerce.com Robyn Coman Supervisor of WIA Programs Oklahoma Department of Commerce Workforce Services Division Phone 405-815-5322 Cell 405-397-3301 E-Fax 405-605-2906 robyn_coman@okcommerce.gov