1. What We’re Learning on Our Way to a Sustainable Audiovisual Preservation Program at the University of Virginia Libraries Presented by Leigh Rockey of Preservation Services from University of Virginia Library on Thursday, August 13, 2009 for Society of American Archivists

2. University of Virginia Library Preservation Services Where I’m Coming From My point of view Stuck in the middle with you

3. Calculating the costs Funding AV reformatting projects without a budget Moving from ad hoc projects to sustainable program Where We Are Going Today

4. AvDb from Columbia University Libraries for audio and moving images FACET from Sound Directions, Indiana University for audio only (reels, cassettes, LPs, wire) ViPIRS from New York University Libraries for audio reels, cassettes also VHS, U-matic Calculating the Costs: Survey Tools

5. How much for reformatting? RFI Pilot project Shipping and insurance PrestoSpace Calculators Wiki Calculating the Costs: Reformatting

6. U.Va. Library Reformatting Costs Projects in 2007/2008 Who Paid $ to Vendor #Format Faulkner audioFaulkner family$5209¼” reel Faulkner filmFaulkner family$1,220316mm U.Va. Glee Club audioGlee Club alumni$1451Aluminum LP Tin Can Quartet audioSpec Coll dept$170116” LP Stettinius audioSpec Coll dept$1404Glass LP Bernard Mayes audioBernard Mayes$3,92067¼” reel Wilsdorf videoScience library$1552U-matic News filmWindfall$50,0001,60016mm

7. Your labor Storage Access Digital preservation Calculating the Costs: Ongoing Costs

8. Pay to Play Donors Subjects Endowments

9. Pay to Play Other departments (if you’re lucky enough to have them) Clients, faculty Fees Cui bono?

10. Build preservation into your regular program/budget Stop thinking in terms of ad hoc projects Collaboration From Project to Program

11. Do the ‘paperwork’ Develop and document workflows, standards, best practices, inventories, condition surveys, etc. Toot own horn Make the case

12. FormatStandard Audiotape, Analog disc ● preservation master: 96kHz 24 bit PCM digital audio WAV files on data DVD-R and portable hard drive ● preservation access master: 44.1kHz 16 bit PCM digital audio WAV files on CD- DA audio CDs Videotape ● preservation master: Digital Betacam ● preservation access master: MPEG4 files (and/or.mov files) on DVD and portable hard drive at two resolutions -- 800 Kbps, 512x384, 30 FPS, H.264 @ 700kb, AAC @ 96kbit Stereo, QuickTime playable -- 300 Kbps, 400x300, 30 FPS, H.264 @ 256kb, AAC @ 40kbit Mono, QuickTime playable Film ● preservation master: Digital Betacam ● preservation access master: MPEG4 files (and/or.mov files) on DVD and portable hard drive at two resolutions -- 800 Kbps, 512x384, H.264 @ 700kb, AAC @ 96kbit Stereo, QuickTime playable -- 300 Kbps, 400x300, H.264 @ 256kb, AAC @ 40kbit Mono, QuickTime playable AND/OR On2VP6-encoded Flash video files at two resolutions -- 800 Kbps, 640x480, 128 Kbps 44.1kHz MP3 audio -- 300 Kbps, 320x240, 64Kbps 44.1kHz MP3 audio AND/OR QuickTime DV files at 25mbps, 720x480 resolution, 44.1kHz PCM audio Reformatting Standards at U.Va.

13. Intro to Outsourcing and Vendor Relations by Robin Dale http://www.nedcc.org/resources/leaflets/6Reformatting/07OutsourcingA ndVendorRelations.php PrestoSpace audiovisual reformatting wiki http://wiki.prestospace.org/ TAPE workshop presentations http://www.hatii.arts.gla.ac.uk/confweb/tape/tape-outputs.html Copyright and Public Domain by Cornell Copyright Information Center http://copyright.cornell.edu/resources/publicdomain.cfm AvDb from Columbia University http://www.columbia.edu/cu/lweb/services/preservation/audiosurvey.ht ml http://www.columbia.edu/cu/lweb/services/preservation/audiosurvey.ht ml FACET from Sound Directions http://www.dlib.indiana.edu/projects/sounddirections/facet/downloads.s html ViPIRS from New York University http://library.nyu.edu/preservation/movingimage/vipirshome.html Links and Thanks