1. July 27, 2009W. Rhett DavisNC State UniversitySlide 1Young Faculty Workshop DAC Young Faculty Workshop Time Management How to manage time between teaching, research, and academia W. Rhett Davis NC State University

2. July 27, 2009W. Rhett DavisNC State UniversitySlide 2Young Faculty Workshop Dilbert’s Dilemma l It’s all about setting priorities, but how to do that? l How do we decide between so many competing priorities?

3. July 27, 2009W. Rhett DavisNC State UniversitySlide 3Young Faculty Workshop Tip #1: Be Intentional With Your Time l Action is better than Reaction » A good offense is the best defense l Don’t let others dictate how you spend your time l Bend like a reed » Question: How much does a reed bend when the wind blows? » Answer: Always just enough.

4. July 27, 2009W. Rhett DavisNC State UniversitySlide 4Young Faculty Workshop Tip #2: Stick to Your Schedule l Make sure that your schedule reflects your ACTUAL priorities » not the priorities you “wish you had” » not the priorities you “think you should have” l When done well, your hardest choices will be made when you create your schedule » This is the time that you must say “no” l The alternative is worse » No time for things that really matter l Schedules are the structure that give us a place to work comfortably during a storm » Not a straitjacket

5. July 27, 2009W. Rhett DavisNC State UniversitySlide 5Young Faculty Workshop Tip #3: Make Time For Family/Friends l Share responsibility around the house » Foster partner’s and kids' independence in daily tasks » Let perfection slide l Get great daycare l We often think of family/friends as extensions of ourselves » We can treat them as badly as we treat ourselves l Keeping your promises is more important than spending more time l Accept that parenting takes time » You get the time back as they get older

6. July 27, 2009W. Rhett DavisNC State UniversitySlide 6Young Faculty Workshop Tip #4: Discover Your Priorities l You probably won’t get it right the first time » If you’re intentional, you’ll learn l A good way to start: Keep a record of effort percentages » Can be derived from a Statement of Mutual Expectations » Very helpful in reporting » Here’s Mine: EffortCategoryhrs/weekwks/yr 60%Research2430 10%-15%Unfunded projects4-65-7.5 45%-50%Sponsored projects 18-2022.5-25 30%Teaching1215 5%Extension22.5 5%Service22.5

7. July 27, 2009W. Rhett DavisNC State UniversitySlide 7Young Faculty Workshop More Prioritizing Tips l Make a to-do list with deadlines and prioritize from it » Must do, should do, not that important » Block of time needed to complete » Do the most important things FIRST » Sacrifice quality to keep within the schedule l Every morning write down the five most important things to accomplish that day. Whatever else you do, get those five things done.

8. July 27, 2009W. Rhett DavisNC State UniversitySlide 8Young Faculty Workshop Tip #5: My Favorite Time-Mgmt Book l thanks to Josie Ammer for introducing me to it

9. July 27, 2009W. Rhett DavisNC State UniversitySlide 9Young Faculty Workshop Tip #6: Be Organized l Once you get settled in, you’ll find that you spent MOST of your time searching for information l Adjust your system of organization to minimize search time » Alphabetized manila folders with labels » No plastic tabs (harder to modify) l Find your time sinks and plan around them (looking for car keys? Answering student questions?)

10. July 27, 2009W. Rhett DavisNC State UniversitySlide 10Young Faculty Workshop Tip #7: Keep the Lines of Communication Open l File paper items quickly, don’t let them pile up l How do you respond to your inbox? » My common mistake: –respond well » A much better approach: –respond quickly l Resist the urge to… » Use your inbox as a to-do list » Spend more than 2 minutes per message

11. July 27, 2009W. Rhett DavisNC State UniversitySlide 11Young Faculty Workshop Tip #8: Find a Place to Hide l You need a place where you can work undisturbed and it may not be your office/desk » Home office, cubby hole in the library » In real crisis mode and in hiding place intentionally ignore everything else (including email) l Office door open or closed?

12. July 27, 2009W. Rhett DavisNC State UniversitySlide 12Young Faculty Workshop #9: Delegate l You don’t have to do everything yourself (in your professional life or in your personal life) » Undergraduate students (they love it) » Staff (it’s their job) » Fellow graduate students (but don’t be a user) » Partner/Kids (can be a good way to show their love) l Be considerate, but don’t avoid asking l Rewards (public thanks, chocolate, flowers)

13. July 27, 2009W. Rhett DavisNC State UniversitySlide 13Young Faculty Workshop #10: Trade Time for Money l Hire someone to do the things you don’t like to do (and don’t have to personally do) » Another form of delegating l Value your time, avoid letting yourself be exploited » Up to $x an hour buy time, over $x an hour sell time

14. July 27, 2009W. Rhett DavisNC State UniversitySlide 14Young Faculty Workshop Wrap Up l Cultivate your time management skills » Be intentional » Bend like a reed » Discover your priorities l The better you manage your time, the more successful you’ll be l With the right balance, you’ll love this job

15. July 27, 2009W. Rhett DavisNC State UniversitySlide 15Young Faculty Workshop Credits l Slides from M.J.Irwin, CRA-W Workshop, Including… » CRA-Women (especially Jan Cuny, Fran Berman, Leah Jamieson) http://cra.org/Activities/craw/ –Career Mentoring Workshops » Schwarzkopf’s Nine Principles » Randy Pausch http://www.alice.org/Randy/timetalk.htm http://video.google.com/videoplay?docid=- 5784740380335567758

16. July 27, 2009W. Rhett DavisNC State UniversitySlide 16Young Faculty Workshop Schwarzkopf’s Nine Principles 1. Have goals that you can articulate clearly 2. Have an agenda » Every morning write down the five most important things to accomplish that day. Whatever else you do, get those five things done. Insist that people who report to you operate the same way. 3. Let people know where they stand » The grades you give people must reflect reality 4. What’s broken, fix now - don’t put it off » Problems that aren’t dealt with lead to other problems. Besides, something else will break and need fixing tomorrow. 5. When in charge, take command » Don’t put off decisions indefinitely; may have to make decisions without adequate information. Decide, monitor results, change course if necessary. 6. Set high standards – expect a lot (from yourself and others) 7. Lay the concept out, but let your people execute it » Have the right people in place and allow them to own their work 8. People come to work to succeed - remember that 9. Never lie, ever