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DISTRICT COMMITTEE TRAINING WORSHOP Eric Larson District Training Chairman Scatacook District, Connecticut Yankee Council 2003
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WORKSHOP OBJECTIVES
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Define the four functions of the district operations and list all the positions and structures of the district that carry out each of the four functions. List four tasks accomplished under each of the four functions. Identify the major duties of your specific committee or district assignment and define the ways each task might be accomplished.
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Review a list of 12 responsibilities and correctly label each and assign to either the district chairman, the district commissioner or the district executive. Tell why your particular assignment is essential to district operations. Name three other positions or committees of the district that you might need to talk with to carry out your assignment in the district.
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FOUR FUNCTIONS of the DISTRICT OPERATION
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Membership Finance Program Unit Service
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DISTRICT COMMITTEE STRUCTURE STRUCTURE
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MEMBERSHIP FUNCTIONS
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Gather Information Cultivate Relationships with Community Organizations Organize Units Help Youth Join Existing Units
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FINANCE FUNCTIONS
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Carry out Friends of Scouting Campaign Meet goals by target dates Implement finance policies Conduct project selling Stimulate United Way relationships
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PROGRAM FUNCTIONS
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Training Camping & Outdoors Activities and Civic Service Advancement and Recognition Learning for Life
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UNIT SERVICE FUNCTION
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Regularly visit all units Facilitate on-time charter renewals Help units earn the Quality Unit Award Conduct monthly roundtables
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DISTRICT MEMBERSHIP COMMITTEE
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ORGANIZATION ORGANIZATION
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Five Sources of Membership Growth
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Growth from new units Growth from youth recruitment/ additional enrollments Growth from program transition Growth from stopping dropped units Growth from increasing tenure/ more youth registered at charter renewal
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DUTIES of the MEMBERSHIP COMMITTEE
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Gather Information Cultivate Relationships with Community Organizations Organize New Units Help Youth Join Existing Units
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Target Markets
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Low-income urban/ inner-city areas Isolated/ low-income rural areas Hispanics African-Americans American Indian communities and tribal groups Various Asian nationality groups Persons with disabilities Others
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DISTRICT FINANCE COMMITTEE
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DISTRICT FINANCE COMMITTEE ORGANIZATION ORGANIZATION
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DUTIES of the FINANCE COMMITTEE
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Obtain and understand the district’s portion of funds to be raised toward the council budget Organize & carry out a successful Friends of Scouting annual campaign in the district Assist the council in raising funds towards the “project selling” program Promote the council plan for endowment development
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Support & cultivate a cooperative relationship with the local United Way Implement council finance policies within the district Support district activities that involve income and expense by assuring proper money management Provide recognition to donors
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Unit Finance
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No direct solicitation for funds by units is permitted The unit committee is custodian of all funds All units submit the Unit Money-Earning Application to the council for approval.
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General Guidelines for Unit Money-Earning
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No gambling or conflict with local ordinances Respect territorial rights of other units No conflict with goods or services offered by established merchants or workmen “Value received for money spent”
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The name and goodwill of the Boy Scouts of America must be protected and not used as a “front” for commercial interests No contract signed by a unit may bind BSA, either locally or nationally Unit money-earning projects can be planned to serve a dual purpose of conservation and money earning
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DISTRICT TRAINING COMMITTEE
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DISTRICT TRAINING COMMITTEE ORGANIZATION ORGANIZATION
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DUTIES of the TRAINING COMMITTEE
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Determine who needs training Build an annual training report Develop plans for specific courses Promote courses
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Provide training recognition Evaluate training Promote Fast Start Training
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District Training Goals
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High quality courses 100% of top leaders trained every year A complete training program, year round Timelessness - train when participants are ready Strong, qualified training team
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Unit Training Priorities
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Unit Leaders and Den Leaders first Work for two deep leadership Consider expected tenure of the top leader. If a short-timer, train the replacement
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CONSIDER THE UNITS “Vital Signs:” Meetings, attendance, advancement, camping, growth, new members, two-deep leadership NEW LEADER IS A PRIORITY: Train the whole leadership team Use Fast Start Training
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District Training Plan
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Tied to goals, prospects and priorities Council and District calendars District local events and school calendars
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Formation of new units Don’t over-schedule Provide follow-up time Remember Murphy’s Law and be flexible
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DISTRICT CAMP PROMOTION and and OUTDOOR COMMITTEE
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DISTRICT CAMPING COMMITTEE ORGANIZATION ORGANIZATION
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DUTIES of the DISTRICT CAMP PROMOTION/ OUTDOOR COMMITTEE OUTDOOR COMMITTEE
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Promote unit participation in council camping opportunities Help select leaders and develop programs for district Cub Scout Day camp, resident camp and family camps Work with commissioners to help Packs, Troops, Varsity teams and Venture crews plan and carry out a year-round schedule of camping and outdoor program events
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Give special guidance on health and safety concerns Promote the use of camperships for members with financial needs Working closely with its officers, guide the Order of the Arrow to help promote camping in the district
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Outdoor Programs
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Cub Scout Programs Boy Scout Programs
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DISTRICT ACTIVITIES and SERVICE COMMITTEE
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ACTIVITIES AND SERVICE COMMITTEE ORGANIZATION
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DUTIES of the ACTIVITIES AND SERVICE COMMITTEE
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Plan a well balanced schedule of district events and recruit teams to carry them out Decide how Scouting can become involved in selected needs and interests of communities Promote and assist with the planning of council events
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Promote and carry out the district’s share of national events Conduct an annual poll of unit leaders to determine unit needs and wishes for district activities
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DISTRICT ADVANCEMENT and RECOGNITION COMMITTEE
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DUTIES of the ADVANCEMENT AND RECOGNITION COMMITTEE
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Help unit leaders establish and maintain proper advancement procedures in their units. Monitor rank advancement progress throughout the year Recruit and train an adequate number of merit badge counselors. Publish a current list of merit badge counselors
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Review and approve service projects plans submitted by Eagle Scout candidates Participate in troop boards of review, or conduct district-level boards of review for Eagle Scout candidates Consider and act on appeals from Eagle Scout candidates if their own troop denies their application or turns them down at a board of review
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Recommend youth members or adult Scouters for special awards and recognition Provide physical facilities and experts in advancement fields that are difficult for units to secure
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Awards
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Quality Unit Award District Award of Merit Silver Beaver Award Lifesaving and Meritorious awards
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Award for meritorious action Local Council Certificate of Merit Spirit of Eagle Award Distinguished Eagle Scout Award William T. Hornaday Award
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DISTRICT LEARNING FOR LIFE COMMITTEE SUPPORTS EXPLORING
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DISTRICT KEY 3
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DISTRICT CHAIRMAN and VICE CHAIRMAN
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DUTIES of the DISTRICT CHAIRMAN
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Identify and recruit enough right people as operating committee chairs Initiate plans and help committee chairs recruit adequate numbers of members to carry out the functions of the district Plan, with the District Executive, and preside at district committee meetings
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Work with the District Commissioner and District Executive to stimulate and to coordinate the work of the district, to ensure the success of the Scouting units In cooperation with the District Executive, ensure completion of district goals Represent the district on the Council Executive Board, once elected
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Recognize individuals, committees and chartered organizations for their Scouting accomplishments Support local and national Scouting policy, procedures and practices Help to secure support for Scouting from top community leaders throughout the district
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Annually appoint a district nominating committee
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SPECIAL ROLE of the DISTRICT VICE-CHAIRMAN
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A “Stand In” A “Co-Pilot” On “Special Assignment”
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THE DISTRICT COMMISSIONER
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DISTRICT COMMISSIONER STAFF STAFF
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DUTIES of the DISTRICT COMMISSIONER
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Identify and recruit enough of the right people as commissioners Train members of the commissioner’s staff
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Supervise and motivate unit commissioners Administer the annual commissioner service plan Oversee the unit charter renewal plan Guide Roundtable Commissioners
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Plan and preside at monthly meetings of district commissioner’s staff Work with the District Chair and District Executive to stimulate and coordinate the work of the district Help meet district goals
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Represent the district as a member of the Council Commissioner’s cabinet Support local and national Scouting policies Attend district meetings
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National Quality District Award Award
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A National Quality District must achieve six of eight objectives to qualify. Starred (*) items are required. *1. More than 60 percent of total units have achieved the National Quality Unit Award *2. Record a 2 percent gain in traditional units and a net gain in total units including Learning for Life groups and posts *3. Record a balanced membership growth in total Cub Scouts, total Boy Scouts/ Varsity Scouts and total Venturers, with a gain in total membership including Leaning for Life, OR record a 2 percent gain in total Cub Scouts, Boy Scouts/ Varsity Scouts, and Venturers, with a gain in total membership including Learning for Life
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*4. Achieve financial goals *5. Provide ration of one unit commissioner for every three units or improve the ration over last year 6. Achieve on-time unit re-registration goals 7. Each position in the district structure is filled with a registered and active volunteer 8. Hold a conference with the head of each chartered organization annually
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THE DISTRICT EXECUTIVE
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DUTIES of the DISTRICT EXECUTIVE
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Provide professional coaching Propose plans and agendas, usually “pencil drafts”, for consideration Aid in suggesting action plans for recruiting district personnel
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Give inspiration and encouragement Maintain regular contact with heads of chartered organizations Keep district records up to date
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Arrange for council’s office services such as mailings, meeting notices & etc. Provide behind the scenes administrative skills Develop his or her own work schedule Work with and support volunteers
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