1. Slide 1 FastFacts Feature Presentation April 30, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code: 182500 To participate via VoIP… You must have a sound card You must have headphones or computer speakers © 2012 The Johns Hopkins University. All rights reserved.

2. Slide 2 Today’s Topic We’ll be taking a look at… Completing the Annual Review in myPerformance

3. Slide 3 Today’s Presenter Tina Cole Interim Director, Learning Solutions Anne Moore Sr. Talent Management Consultant, TMOD Place picture of Presenter Name here

4. Slide 4 Session Segments Presentation Tina Cole and Anne Moore will provide an overview and address questions about completing the annual review using myPerformance. During the overview, your phone will be muted. Q&A After the brief overview, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Tina and Anne will answer as many of your questions as time allows.

5. Slide 5 Contact Us If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.edu fastfacts@jhu.edu

6. Slide 6 Survey At the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

7. Slide 7 How To View Full Screen Click Here

8. Slide 8 Completing the Annual Review in myPerformance

9. Slide 9 Agenda Review the Annual Review Process: Employee’s Role Manager’s Role Review the myPerformance performance form Q & A

10. Slide 10 How Does the Annual Review Work? Employee’s Role: Annual review process starts with the employee Enter comments and ratings for each Goal, Major Responsibility, and Core Value/Competency on the performance form in the myPerformance system Comments Section: –Report on progress towards meeting Goals and Major Responsibilities –Cite major accomplishments, areas of improvement, and new skill or existing skill development Send your form to the manager

11. Slide 11 How Does the Annual Review Work? Supervisor’s Role: Enter draft comments and ratings for each Goal, Major Responsibility, and Core Value/Competency on the performance form in the myPerformance system Hold form until after meeting with the employee – finalize your ratings and comments Send the form to Final 1:1 Send the form to the employee for signature Add your signature and the annual review is complete

12. Slide 12 Using the 5-Point Rating Scale The 5-point scale is used to value performance around a central “Meets Expectations” level of performance A rating of 3.0 meets all expected standards for a position Both the supervisor and employee rate on all goals, major responsibilities and competencies Supervisors are expected to differentiate ratings between employees based on performance and contribution levels

13. Slide 13 Using the 5-Point Rating Scale JH 5-Point Scale Scale ValueDescriptionDetailed Information 1.0UnsatisfactoryPerformance must improve significantly within a reasonable period of time if the individual is to remain in this position. Employee is not performing to the requirements of the job. 2.0Needs Improvement Performance is noticeably less than expected. Usually performs to and meets job requirements, however the need for further development and improvement is clearly recognized. 3.0Meets Expectations Performance clearly and fully meets all of the requirements of the position in terms of quality and quantity of work. It is described as good, solid performance. Minor deviations may occur, the overall level of performance meets or slightly exceeds all position requirements. 4.0Above AveragePerformance frequently exceeds job requirements. Accomplishments are regularly above expected levels. Performance is sustained and uniformly high with thorough and on time results. 5.0Highly Exceeds Expectations Performance levels and accomplishments far exceed normal expectations. This category is reserved for the employee who truly stands out and clearly and consistently demonstrates exceptional accomplishments in terms of quality and quantity of work that is easily recognized as truly exceptional by others.

14. Slide 14 Performance Form Weightings

15. Slide 15 In Conclusion Process flow: Employee starts the process by entering ratings and comments into myPerformance Supervisor drafts comments and ratings in the system and meets with the employee Supervisor finalizes ratings and comments and sends the form to the employee for electronic signature Employee adds electronic signature and sends form back to the supervisor Supervisor adds electronic signature and the annual review process is complete

16. Slide 16 Resources Resources on the myPerformance homepage: Quick Reference Guides - Conducting an Annual Review Show Me Demonstrations for All Employees – Annual Review Process Questions: Super User for your area or Anne Moore - amoore@jhu.eduamoore@jhu.edu Technical Issues: Nina O’Hanlon - noh@jhu.edunoh@jhu.edu John Schmidt - jschmidt@jhu.edujschmidt@jhu.edu

17. Slide 17 We’re going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. We’ll be answering questions in the order that we receive them. We’ll also be answering the questions that were emailed to us during the presentation. If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants. Q&A

18. Slide 18 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu

19. Slide 19 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again!