1. Schools and local governments across the state are changing the way they do business and the benefits are improved services and reduced burden on local taxpayers. “May we split the check, Please?” www.beyondboundaries.ohio.gov

2. One view of the future- 2 www.beyondboundaries.ohio.gov Fiscal Gap- US GAO“State and Local Governments’ Fiscal Outlook” April 2013 http://www.gao.gov/assets/660/654255.pdf http://www.gao.gov/assets/660/654255.pdf The fiscal gap is an estimate of the action needed today and maintained each year to achieve fiscal balance over the next 50 years …equivalent to a 12.7 14.2 percent annual reduction…

3. Growth of Local Government 3

4. The Effects of Fragmentation 49types6,550agencies20,230electedofficials 506,000 employees how much paper would it take to send each of these agencies a letter? over 13 reams

5. 614 School Districts Examples of the 49 types of agencies 125 Health Districts88 Counties938 Cities & Villages53 ADAMH Boards State Support $13.6 B Federal Revenue $2.2 B Local Revenue $35 B How the Money Flows *Other Local Revenue includes: Water & Sewer, Parking, Trash, other fees The 49 types of Local Agencies each have multiple revenue sources, often with many streams from each source - estimated to total over $50 billion this next year. State support, just one of these sources, is less than half as large as local agencies’ own revenue sources and only 26 percent of the total revenue. Sources: US Census Bureau, Ohio Office of Budget and Management, Ohio Department of Taxation 5

6. 6 Shared services is a collaborative strategy for optimizing staff, equipment and facilities and other public resources across jurisdictions to improve operational efficiencies and service delivery. www.beyondboundaries.ohio.gov

7. Our world is changing… 7 When the speed of change outside the organization exceeds the speed of change within... The end is in sight! -Jack Welch, C.E.O., General Electric www.beyondboundaries.ohio.gov

8. Our world is changing… 8 www.beyondboundaries.ohio.gov

9. Why Shared Services Now? New Fiscal Reality Technology Awareness & Culture Demographics 9 www.beyondboundaries.ohio.gov

10. “Regionalism” (Fear Factor) 10 www.beyondboundaries.ohio.gov

11. “Shared Services” (The Vision) 11 www.beyondboundaries.ohio.gov

12. Beyond Boundaries.Ohio.gov 12 www.beyondboundaries.ohio.gov

13. Shared Services Categories Technology Administration Public Works Public Safety Educational Programs & Support Economic Development Health and Human Services Fleet Management and Operations Facilities 13 www.beyondboundaries.ohio.gov

14. 14 Known Shared Services Technology Audio-visual, copier, or facsimile equipment purchasing or management Server, storage or network deployment, management, or operation o Datacenter or colocation of technology infrastructure o End-user device management and support (computers, computer labs, imaging, helpdesk, training) o Application development, database administration, application support o Application hosting o Website design, maintenance, or hosting o Telephone, VoIP and/or internet services o Computer and software licensing and subscription fees o Data recovery, disaster recovery Public Works Paving Infrastructure maintenance Capital improvements Stormwater Planning Equipment or vehicle purchase & Sharing Salt purchase or storage Snow removal Public Safety Consolidated/joint district Joint dispatch Communications system Equipment purchase Staffing Administration Administrative office space General Administrative Staff Grant Administration Management Staff Joint Purchasing Human Resources Staff contract negotiation Purchasing of heating fuel Purchasing of office supplies Purchasing of maintenance supplies Food Service operation, hiring, purchases Food Service RFP and contract award Business services such as payroll, accounts payable, budgeting Benefits management State or federal grant administration and reporting Insurance (general liability, worker’s compensation, etc.) Pooled Healthcare Printing Services Audit RFP and contract Educational Programs & Instructional Support Purchasing of educational supplies Textbook selection and purchasing Special education PT, OT, speech and other therapy services School-based Medicare Health Services Billing Pre-K Programs After School Programs Counseling services School Nurses or other Health Services Administrator Professional Development Teacher Professional Development Curriculum Development Teacher Coaching or Mentoring Ohio Improvement Process or other School Improvement Services Supervision/Evaluation of Staff Vocational education services Music/Art/Physical Education teaching staff Reading specialists Library and/or media center staffing Economic Development Staffing Databases/technology Marketing/advertising/Outreach JEDD/Revenue Land use planning Corporate/industrial park Tax incentives Health and Human Services Executive/administrative staff Client services staff Client services equipment Client service delivery Fleet Management and Operations Transportation operation Transportation contract RFP and contract award Vehicle Purchase Vehicle Maintenance Vehicle Routing and Dispatch Facilities Administrative space Client services Public meeting space Athletic fields, gymnasiums Auditoriums, theatre space Facility maintenance Custodial and Maintenance Staff Facility maintenance RFP and contract award Capital planning General security services Grounds maintenance

15. 15 www.beyondboundaries.ohio.gov Local Government Innovation Fund: Grants Rounds 1-5

16. 16 www.beyondboundaries.ohio.gov Local Government Innovation Fund: Grants Rounds 1-5 Average # of Partners per Grant 4.3 Average # of Different Partner Types per Grant 2.27

17. 17 www.beyondboundaries.ohio.gov

18. Shared Services Success- City of Green (popn. 25,000) and Green City Schools (enrollment 4,000) –Shared administration building, pooled health care, county building, county health, Sheriff provides police services, dispatch –Results: 7% to 8% savings in $24.6 million annual budget –City of Tallmadge (popn. 17,537) (GRF $13.2 Million, all funds $28.7 Million) –Shared dispatch, county building, regional income tax, JEDD, IT consolidation and upgrade, shared heavy equipment (with 12 communities) –Results: 2008 General fund balance $2.2 million July 2013 balance $5.1 Million with NO tax increases, NO layoffs. Harrison Hills Schools (enrollment 2,031, budget $15 Million) –Over a Dozen Shared Service projects with other schools, local governments and county agencies –Results: Turnaround from Fiscal Caution to $717,900 “Taxpayer Savings” –Summit County and it’s townships, cities and villages (543,000 popn) –Akron, Barberton, County combined Health District –25 Communities have combined building departments –Results: American City and County Award, reduced fees, increased services 18 www.beyondboundaries.ohio.gov

19. 19 Job-A-Bego www.beyondboundaries.ohio.gov

20. P.L.A.Y (play and language for autistic youngsters) 20 www.beyondboundaries.ohio.gov

21. Where do I start? 21 www.beyondboundaries.ohio.gov Technology Transportation Emergency Communications

22. Questions? Contact me 22 Randy.Cole@obm.state.oh.us 614-949-1182 @crandycole (Twitter) www.beyondboundaries.ohio.gov