1. DANS is an institute of KNAW and NWO Data Archiving and Networked Services The e-depot for Dutch archaeology; a trusted digital repository Hella Hollander Project leader Archaeology December 2014 Copyright DANS – For personal use only

2. Data Archiving and Networked Services Established in 2005 Predecessors dating back to 1964 (Steinmetz Foundation) Institute of the Royal Netherlands Academy of Arts and Sciences (KNAW) Co-founded by the Netherlands Organization for Scientific Research (NWO) Objective: permanent preservation of, and enabling access to scientific research data e-Depot for Dutch Archaeology

3. 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014+ ‘Grey’ literature scanning project Retrospective archiving of datasets Embedding in DANS EASY National regulation in KNA (Quality Norm Archaeology) Odyssee project CARARE project Ariadne project Ongoing archiving and publication of datasets http://www.dans.knaw.nl

4. l Field drawings/ GIS Images Publications Photographs Data tables > 23.000 archaeological datasets 80% available without restrictions

5. DANS is een instituut van KNAW en NWO Dataset overview Persistent Identifier Electronic Archiving SYstem EASY BrowseAdvanced search Search DescriptionData files (N)

6. Download CheckboxFile SizeAccessibility Directories Electronic Archiving SYstem EASY Data files (N) View details

7. Deposit dataset – Dublin Core metadata fields Title Alternative Title Creator Contributor Date created Rights holder Publisher New deposit

8. file_namefile_contentsoftwareothmat_codebookremarks We ask archaeology dataset depositors to send a file list with each dataset, describing their files using Data Documentation Initiative (DDI) metadata standards. Format conversions are registered in this filelist by the archivist. V20HK01.wmf: occurrence of charcoal at site 20 RIMG0003.jpg: field photograph – table FOTOBEST connects filename to photo number in photo description table FOTOLST V2_BORB.DBF – prospective results: profile details (dBase III file) V20_top.TAB – digital map: topography of the area (MapInfo file)

9. DANS is een instituut van KNAW en NWO Check file View details File metadata in EASY

10. DANS is een instituut van KNAW en NWO File metadata in EASY RIMG0034.jpg Size: 3321064 bytes Creator: Archivist Accessible: Yes Date added to EASY: 3-3-2009 file_content: Photograph, photo number 34 Othmat_codebook: ENSUS_Fotolijst.csv Photo ID: 710 Project code: ENSUS Date taken: 1/7/2008 Photographer ID: MCB Direction: west Pit: 1 Description: surface from east to west

11. Rights Access rights Date available Open access Unrestricted access for all registered EASY users Restricted: archaeology group Access restricted for registered group members Restricted: request permission Registered users after depositor permission is granted Other access Data accessible in another way or elsewhere

12. -Check Dublin Core, edit/modify where necessary -Assign project codes (if required) -Download files, check for completeness / privacy-sensitive data -Migrate files to preferred formats -Modify directory structure (if necessary) -Upload preferred formats -Check individual file metadata, edit/modify if necessary -Add individual file metadata -Publish files (set visibility/accessibility rights) -Create a ‘Jumpoff’ presentation page -Check workflow -Publish dataset -Relate dataset to related datasets or web pages -End administration Before a dataset is made accessible to the public, an archivist needs to go through the general workflow, which comes down to:

13. Files are converted to Preferred Formats. We also see if re-structurizing files and folders would add to the clarity and coherence of the dataset. Original Processed

14. 5 Criteria 16 Guidelines www.datasealofapproval.org DANS 16 guidelines Self assessment Transparency Data Seal of Approval

15. BASIC CERTIFICATION is granted to repositories which obtain DSA certification EXTENDED CERTIFICATION is granted to Basic Certification repositories which in addition perform a structured, externally reviewed and publicly available self-audit based on ISO 16363 or DIN 31644 FORMAL CERTIFICATION is granted to repositories which in addition to Basic Certification obtain full external audit and certification based on ISO 16363 or equivalent DIN 31644. See: www.trusteddigitalrepository.eu www.trusteddigitalrepository.eu International standards and guidelines

16. Information Service Provincial depots DANS data repository Archis Royal Library Summary of site information Analogue Publications Digital Data files Finds RCE Cultural heritage Agency

17. ABR: ‘Archaeological Basic Register’ The Cultural Heritage Agency of the Netherlands (RCE), 1992 Basic terminology for archeological information systems Material: MAU (Gold) Description Code Start End GarbageAFVALNEOLBNTC Amulet/talismanAMULETNEOMBNTC BraceletARMBANDBRONSLNTC (…)

18. Dutch National exchange protocol for archaeological data XML-based standardization More and better metadata Basic description of materials and artefacts Includes ABR codebook standardized metadata Unique ID strings Part of the new specification of the KNA (national quality norm for archaeology) Developed in co-operation with the archaeological sector Less work for depositors, Bulk upload more efficient

19. New step at the start of the deposit procedure: Import (meta-)data from other sources BrowseUpload Import Archis metadata Import ‘pakbon’ (optional step) If you do not have a ‘pakbon’ or Archis metadata, proceed to step 2

20. Conclusion Online access to 23.000 datasets/ 1.5 million files Yearly growing with thousands of datasets All types of archaeological files are stored No limits for volume; cooperation with Technical Universities Target audience: researchers, archaeologists, policy makers, broader public 80% of the data is open access and 45% of the total is used Stored data also for future research Trusted repository for long term preservation: Data Seal of Approval New system of Harvard: Data Verse for data “under construction” Cost model: support on national level