2. Intension behind:  A speedy delivery of invitation/ intimations for meetings to all concerned.  Well in time notification to all about any change or cancellation of the meeting.  Availability of the related documents like agenda and MoM at a single click.

3.  Monitoring of the tasks assigned to the members.  Reduction in the expenses occurring in the process.  “GO GREEN”.

5. Logins:  Different level of logins are available as per designation in committee.  Every communication regarding login ids and passwords is done on the registered e-mail id even in the case of lost password.  No more telephonic approach.

7. Administrator  Holds almost all the rights and privileges in the application generally District Magistrate (login generally used by PA to DM).  New, Changed and Cancellation details of meeting can be posted using this login only (the attempt will result in automatic generation of SMS and e-Mail.

8.  Can monitor as well as assign tasks to all the members of all the committees.  Agenda and MoM are available on a click. (If uploaded by Member Secretary)

17. Member Secretary  Responsible for uploading Agenda and MoM of the concerned committee.  User Id creations and there mapping to the committee.  Assigning of tasks to the members of the same committee.  Monitoring of the tasks assigned.

25. Member  Can download agenda and MoM for the concerned committee meetings.  Update the status of the task assigned to him/ her.

27. Cost Effectiveness (Based on average figures)  Agenda cum Invitation:5 Pages + Postal Charges  Minutes of Meeting:10 Pages + Postal Charges  Change/ Cancellation of Meeting:1 Page + Postal Charges  No. of Members a Committee:25 Members (Average)  Per Page Costing (Incl. of Print charges):50 Paisa  Postal charges:5 Rs.  Stationary Charges per Member=16 Pages X 50 Paisa=8/-  Postal Charges per Member=3 Times X 5 Rs.=15/-  Expenditure per Member=8+13=23/-  Expenditure per Meeting=23X25=575/-  Expenditure per Month=575X15=8,625/-  Expenditure per Year/ District=8625X12=1,03,500/-  Expenditure per Year in Gujarat=103500X26=26,91,000/-  Expenditure per Year in India=1,03,500X631=6,53,08,500/-  * Considering 25 Member/ Committee, 15 Meetings/ Month (Average Figures).  * Total 631 Districts + Union Territories in India.

28. VISIT:  http://10.185.3.65/ecommittee http://10.185.3.65/ecommittee ( Only on Gujarat State Wide Area Network Till Date )  Download User Creation Form (available at main page) and submit to Member Secretary.  Your User Id and Password will be mailed to your registered email id.  For any Suggestions, Feedback or Queries, mail at : gujpat@nic.in