4. Original Document Creator Highways Facilities Bridge Traffic

6. Document = packet inside (file drawer) Projects\Folders = File Drawers Datasource = File Cabinet ProjectWise Nomenclature: Datasource Project/Folders Document

7. Logging in/Logging out

8. To Request ProjectWise usernames and passwords – Email name and workstation number to Julie Annino – Note: First check to see if PW is already installed Start->All Programs->Bentley->ProjectWise V8i- >ProjectWise Explorer Digital Project Development Manual (DPDM) for ProjectWise – http://www.ct.gov/dot/lib/dot/documents/aec/digi tal_project_development.pdf

9. Easiest way to log in to ProjectWise is to cut and paste your username/password from either the email or a text file on your desktop Usernames always begin with “PWONLINE\”

10. Passwords can be changed; to change the passwords go to : https://extranet.projectwiseonline.com/Shared%20Documents/Change%20Pa ssword.aspx https://extranet.projectwiseonline.com/Shared%20Documents/Change%20Pa ssword.aspx Passwords should be a minimum of seven (7) characters and contain three (3) out of four (4) of the following requirements: Uppercase characters Lowercase characters Base 10 digits (0-9) Non-alphanumeric characters ( such as !, $, # or %) Passwords can be changed once every 24 hours Passwords cannot contain three or more consecutive characters from the account name New passwords cannot be any of the prior 24 passwords

11. Logging in/Logging out Navigating around the PW Interface

12. Documents Properties Projects

13. The ProjectWise datasource contains projects/folders along with their sub-folders and documents CTDOT is the name of the datasource CTDOT Datasource

14. The “1.0 – Projects – Active” folder contains the active projects – Expand any folder by pressing the “+” next to it Project folders

15. Project Container

16. Icons next to the document listing indicates document access and document type

17. Read/Write (Can create a document) Read-only Locked (can still open and read the document ) Checked out (can still open and read the document) Final status of document (can still open and read)

18. Word Document.pdf document.dgn design file Spreadsheet Text document Zipped document Estimate

19. On the ProjectWise menu bar, make sure that the “Interface” and “View” pull-down menus appear If they do not appear, right click anywhere on the menu bar Select View and Interface Note: Views are already pre-set for each project; no need to change

20. On the ProjectWise menu bar, make sure that the “Interface” and “View” pull-down menus appear If they do not appear, right click anywhere on the menu bar Select View and Interface Note: Views are already pre-set for each project; no need to change

21. Logging in/Logging out Navigating around the PW Interface Opening/checking out documents Closing/checking in documents

22. Checking out documents opens the document Locks the document and makes it read-only for other ProjectWise users Checked-out document

23. To check in a document – Select the document, right click and select Check In Only the person that checked out the document can check it back in to ProjectWise – PW Admins can also check in the documents

24. If you checked out the document from ProjectWise, and have it open on your computer screen, and then close the document, you will be prompted by ProjectWise to check the document back in.

25. “Check-In” options Check-In options: Check In uploads the modified document Update Server copy – Replaces the server copy but keeps the document checked out Free – Removes a lock on a document; but changes are not made to the document since it was checked out

26. Documents can also be checked in by using the Local Document Organizer Go to Tools->Local Document Organizer Select the document to be checked in by right clicking on the document. Then select Check In.

27. Note: If you have more than one file checked out, the local document organizer will appear (pop up) when you try to log out of ProjectWise. The Local Document Organizer dialog box will list other documents that you have checked out You can either check the documents back in or ignore the dialog box (by clicking on the “X” in the upper right By clicking on the “x” you close the dialog box

28. Logging in/Logging out Navigating around the PW Interface Opening/checking out documents Closing/checking in documents Exporting documents

29. Documents can be exported out of ProjectWise and saved to your computer Select the document(s) to export, right click, and select export

30. Select “Send to Folder” Browse to the folder on your computer that you want to store the exported document Click

32. Project Properties provide information about a project Allow searching and sorting Categories of project properties: – General information - project number, project title, improvement type) – Location - town(s), route(s), mileage – Assets - signals, signs, bridges – Scheduling information - FDP, DCD, ADV, Construction Initiation, Contract Award, etc. – Cost information – Total project cost, revised contract value, etc. – Design information - percent complete, primary design, project manager, consultant engineer, project engineer – Construction information - percent compete, primary inspector, contractor

33. Project properties for a Transportation project Highlight a project

34. Document attributes describe the document Attributes are searchable and sortable – Label – Description – Application (Word, Excel, Power Point, etc.) – Main Category – Sub Category – Document Date – Discipline (Facilities, Traffic, Highways, etc.)

36. Logging in/Logging out Navigating around the PW Interface Opening/checking out documents Closing/checking in documents Exporting documents Searching and Sorting

37. Quick Searches Advanced Searches Search Form Search Builder Saved Searches Global Searches Created by ProjectWise Admins Personal Searches Created by users

38. Allows users to search for documents, folders and projects just by typing the text string in the search box Select whether to search in the datasource or in current folder/subfolder By default, quick searches first search in the currently selected folder/project and its subfolders Options for searching: All Content, Full Text Search, Document and Folder properties

39. Type in what you want to search in the Search box. Then right click in the search area and select where you want to search. Note: Wildcards, such as * or %, can be used when you do not know the exact string of characters to search. Then click on the green arrow to perform the search.

40. Quick Searches Advanced Searches Search form Search Builder

41. To start the advanced search Highlight the folder or project to start the search. Then right click and select Advanced Search

42. The search form allows users to search on document properties, document attributes and file properties.

43. General – Document info, file info, folder info Attributes – Information about the document More Attributes – Additional information about the document File Properties – Information about the file itself Full Text – search for specific text Geospatial – In development; location-based

44. General Document information File information Folder information Can add multiple criterion by using “Add OR Group”

45. Attributes – Information about the document Discipline Main Category Sub-Category Project Number(s) Label Document date Description Asset Tags Bridge No(s) Sign Structures Signal Intersections

46. File Properties – Information about the File Title Subject Keywords Author Date Created Date last saved Sub-Category Project Number(s) Label Document date Description Asset Tags Bridge No(s) Sign Structures Signal Intersections

47. Full Text – Word(s) or phrase. Options: Look Inside: File contents ProjectWise attributes Return documents: Exact phrase Including all the words Including any of the words Not including any of the words

48. Two types of advanced searches in ProjectWise: – Search by Form – Search Builder Highlight the folder or project to start the search. Then right click and select Advanced Search

49. The Search Builder has the same functionality as the Search Form, but with more flexibility on project information and project types.

50. 1.Look For: Documents or Projects/Folders 2.Criterion Type: Project Properties, General Properties, Geospatial, etc. 3.Type: Transportation Project – Active & Legacy Projects Bridge Inspection – Bridges (includes Rail and Transit bridges) Intersection Number – Traffic Signals OSTA projects Research Projects Under 20 Bridges Sign Supports 4.Property (town, route number, project manager, FDP date, etc.)

51. 5.Type in a Value. (Note: You can use wild cards such as % and *. 6.Once you have selected the property and typed in a value to search, select Add Criteria. 7.You can add another set of criteria with the “Add OR Group” button, and repeat Steps 4 through 6. 8.Select Apply 9.OK

52. Notice that the search criteria appears Either Add another set of criteria Or select Apply to start the search

53. Types of Projects: CTDOT Transportation Projects Active and Legacy CTDOT Bridge Inspection Bridges (State-owned, Rail, Transit) Under 20’ (Town Owned bridges) CTDOT Intersection Number Signals CTDOT Research Projects CTDOT – OSTA (State Traffic Commission) CTDOT Sign Structure Sign Supports

54. Types of information (Project Property): Transportation Projects General, Location, Assets, Schedule, Cost, Design, Construction Bridge Inspection Identification, Type of bridge (structure, design, material), Condition of the bridge, Evaluation Intersection Number Identification, Type of signal, Operation Research Projects General, Contact, and Date OSTA (State Traffic Commission) Various information ( OSTA Number, Development name, town, Certificate number Sign Structure Identification, Type of sign structure, Condition, Evaluation

55. Quick Searches Advanced Searches Search Form Search Builder Saved Searches Global Searches Personal Searches

56. – Saved Searches Global Searches – Created by ProjectWise Admins – Available to all ProjectWise users Personal Searches – Created by users – Only available to user who created the search

57. Global Searches – Expand Global and the Global searches will appear

58. Personal Search – Saved personal searches are created in the Search Form or Search Builder – Saved personal Searches appear by expanding Personal under Saved Searches

59. Example shows the Search Form Select Saved Search at the bottom right of the form Select Save As

60. Type in a name for the saved search Select Personal Click Save

61. The saved search should now appear in your personal searches Note: Documents folders and/or projects that match your search criteria, but to which you do not have access, will not appear in the search results list.

62. Logging in/Logging out Navigating around the PW Interface Opening/checking out documents Closing/checking in documents Exporting documents Searching and Sorting

63. Sorting helps to organize similar documents together in the document list. Documents can be sorted by clicking on the column header in the document list

64. Document list before sorting: Click on a column heading

65. Document list after sorting:

67. Every document has a link associated with it Can be forwarded to other ProjectWise users Select the document. Right click and select Send To. Then select Mail Recipient As Link

68. Link then appears in an email, ready to be sent.

69. Audit Trail Project/Folder/Document Security

70. Records document and folder activity Tracks all actions when a document was created, edited or deleted Audit information is reset after a certain time period

71. Access to projects, folders and documents to given to group – Each Engineering discipline is a group – Each Consulting firm is a group – Each Support unit/agency is a group FHA, FTA, FHWA, FRA, Metro North, etc. Muncipalities Utility Companies (UI, Eversource, etc.) If a group does not have access to a project, they will not see the project listed in ProjectWise

72. Julie Annino (x2730) Matt Calkins ( x2988) Henok Abdissa (x2986) Bruce Bourgoin (x2760)