1. ISMT E-120 The Influence of Software and Hardware Technologies on Business Productivity Integrating Applications

2. 2 Common Connectors Mail Merge – Excel & Access Integration – Template + Database + Pivot Table = Report & Chart Dynamic Web Queries with Excel Object Linking & Embedding Hyperlinks Macros

3. 3 Common Connectors Clipboard Intermediate Formats Export & Import between applications

4. 4 Common Connectors Clipboard

5. 5 Intermediate Formats Text Only o Loses formatting o Lowest common denominator across applications o Can be delimited (tab, “”, space, comma) RTF: Rich Text Format o Text characters only o Preserves some visual content and format

6. 6 Export and Import Source document understands the destination application or Converts to an intermediate format

7. 7 Integrating Applications Common Connectors Mail Merge – Excel & Access Integration – Template + Database + Pivot Table = Report & Chart Dynamic Web Queries with Excel Object Linking & Embedding Hyperlinks Macros

8. 8 Mail Merge Word - Excel - Access What is Mail Merge and what is it used for? Excel as a data source Access table or query as data source

9. 9 Integrating Applications Common Connectors Mail Merge – Excel & Access Integration > Template + Database + Pivot Table = Report & Chart Dynamic Web Queries with Excel Object Linking & Embedding Hyperlinks Macros

10. 10 Integrated Excel & Access Query 1.Query an Access database 2.Import the data into Excel custom templates 3.Create a Pivot Table 4.Use the Pivot Table to analyze the data 5.Populate the analyzed data into the templates

11. 11 Integrating Applications Common Connectors Mail Merge – Excel & Access Integration – Template + Database + Pivot Table = Report & Chart Dynamic Web Queries with Excel Object Linking & Embedding Hyperlinks Macros

12. 12 Web Query with Excel Dynamic Web Query with Excel

13. 13 Integrating Applications Common Connectors Mail Merge – Excel & Access Integration – Template + Database + Pivot Table = Report & Chart Dynamic Web Queries with Excel Object Linking & Embedding Hyperlinks Macros

14. 14 Object Embedding Copy of source object is embedded No live link maintained Edit source object within container More portable – all components go Files larger

15. 15 Object Linking Creates a live link between two application files Change in source updates destination document Stores only the location of the original data, not data itself Not as portable – why?

16. 16 Using OLE Text-oriented example Presentation-oriented example Database-oriented example Spreadsheet Sound clip Special note about Access

17. 17 Integrating Applications Common Connectors Mail Merge – Excel & Access Integration – Template + Database + Pivot Table = Report & Chart Dynamic Web Queries with Excel Object Linking & Embedding Hyperlinks Macros

18. 18 Document Hyperlinks To/From Various types of Files/Documents Named Object Within File Web Page FTP Site

19. 19 Hyperlinks: Word Bookmark within a Word document Hyperlink to other Word documents And to Excel … to PowerPoint … to Access

20. 20 Hyperlinks: Excel Worksheet To Named Ranges, but not defined names To Word to an object/graphic/bookmark To PowerPoint – presentation, slide # or name To Access

21. 21 Hyperlinks: PowerPoint To Word o Document, Bookmark, Graphic To Excel o File, Named Range In PowerPoint o Presentation, Slide Name or Number Web Page To Access

22. 22 Hyperlinks: Access Table Form Report Syntax: #Object-type object-name Hyperlink to Access database form

23. 23 Integrating Applications Common Connectors Mail Merge – Excel & Access Integration – Template + Database + Pivot Table = Report & Chart Dynamic Web Queries with Excel Object Linking & Embedding Hyperlinks Macros

24. 24 Macros Repeat Sequence of Actions Get an Exact Replica Small Program Written in Visual Basic for Applications (VBA)

25. 25 Macro Recorder View tab > Macro.dotm type is a macro-enabled Word template.xltm type is a macro-enabled Excel template

26. 26 Sample Macros Word Excel Access – covered in the Database lectures

27. 27 Invoking Macros View  Macros …or… Developer > Macros Macro button Keyboard Shortcut

28. 28 What’s Next Visio for Diagramming