1. IT Account System Quick Start
Prepared by IT Department Ltd.

2. Overviews OP Customer vs Account Customer
Invoice / Cost - Income and expense not related to sea or air logistics jobs.
Settlement->Receipt (AR) – Create cheque for invoice
Settlement->Payment (AP) – Create cheque for cost
Settlement->AR/AP – Create cheque for agent invoice (monthly cleaning)
Journal
Reports – includes customer statement, income statement (P&L), G/L list etc.

3. OP Customer vs Account Customer
New OP Customer Record
New Account Customer Record
COPY
Very Good Shipping Ltd.
Very Good Shipping Ltd.
Very Well Property Management
NOT COPY
For OP Use
For Accounting Use
Menu: 6. Code -> OP Customer
Menu: 6. Code -> Account Customer
- > Master
You can find the linked A/C customer name in OP customer screen

4. OP Customer vs Account Customer
Account Customer Can …
Set credit terms (Pay term)
Set credit day (AR)
Set vendor credit day (AP – Set it if the customer is also a vendor)
- Control credit limit (default value is 0)

5. 2. Invoice / Cost Invoice Example
You buy an airline ticket for your agent and charge her with an invoice
Click New button
Enter customer, issue date, base currency …

6. 2. Invoice / Cost
Account user can control the COA account no (OP invoice cannot)

7. 2. Invoice / Cost
Cost Example: Your company pay to airline for a airline ticket
Click New button
Enter customer, issue date, base currency …

8. 2. Invoice / Cost
You can change charge description by yourself

9. 3. Settlement->Receipt (AR)
Select Settlement->Receipt -> Maintenance
Click New

10. 3. Settlement->Receipt (AR)
Select Bank Account
Enter Invoice no
Click Search button and then you can see the result at the botton 1 2 3
Search result – User can search all OP and accounting invoice

11. 3. Settlement->Receipt (AR)
Enter the cheque amount, cheque no (bank no + cheque no), cheque date, cheque currency, ex-rate
Click Save to save the receipt
Rcecipt ID will be generated 2 1

12. 3. Settlement->Receipt (AR) - Transaction
User can print receipt or Voucher after save
2. Transaction is generated automatically, but you can change it by yourself

13. 3. Settlement->Receipt (AR) - Transaction
In case some settlement has difference…
2. Program will treat it as Exchange difference, but you can change it.

14. 4. Settlement->Payment (AP)
The operation of payment is same as receipt, but there is a “Print Chg” button for cheque printing

15. 5. Settlement->AR/AP
Receipt, Payment and AR/AP
Recipet
Invoice only
Payment
Cost only
AR/AP
Invoice + Cost / Agent Invoice
This is mainly for settling monthly (or weekly or whatever) payment with agents
You can find all invoice, cost agent invoice information in this AR/AP screen.
Different settlement will generate reference ID with different prefix

16. 5. Settlement->AR/AP
Click New
Select bank account
Search by agent name, invoice no or cost no

17. 5. Settlement->AR/AP
Select the invoice and cost you want to settle in the search result
Type the cheque information as introduced in the Receipt section
When complete, Click “Save”

18. 5. Settlement->AR/AP
You can print voucher, official receipt, cheque or cheque transaction in this module

19. 6. Journal By default, user can 4 types of Journal: Journal Voucher
Bank Receipt
Bank Payment
For bank payment, you can type general expenses like rent, buying water expense, electricity
Petty cash voucher

20. 6. Journal 1. Select Settlement -> Journal -> Maintenance
2. Click New

21. 6. Journal Example: Electricity payment
1. Select Settlement -> Journal -> Maintenance
2. Click New

22. 6. Journal Example: Electricity payment
1. Select Settlement -> Journal -> Maintenance
2. Click New

23. 6. Journal Select Journal type as BP (Bank Payment)
2. Input Customer (Optional, for cheque printing use)

24. 6. Journal The example input the debit node first
You can type information about the payment in description
Select Debit or Credit
Type the cheque no in Ref No / CQ No

25. 6. Journal Click insert Row Input another node as shown in the picture
User can input invoice no in Ref No / CQ No
When finish, click save

26. 6. Journal Click insert Row Input another node as shown in the picture
User can input invoice no in Ref No / CQ No
When finish, click save

27. 6. Journal If you want to print cheque, you can click “Print Cheque”
If you want to print a list of journal, you can select
Settlement -> Journal -> Print or
Report -> Journal -> Listing

28. 7. Reports – General Ledger
G/L Listing
Check transaction activity of all accounts in a period of time
G/L Activity
Focus on the activity under one or several accounts in a period of time
Balance Sheet & Balance Sheet (12 month)
View the balance of all chart of accounts
Income Statement & Income Statement (12 month)
View the Income and cost in a period of time. A profit & loss in accounting without any Operation job.
Trial Balance & Trial Balance (12 month)
View the amount movement in all chart of accounts in a period of time

29. 7. Reports – Receivable / Payable
Customer Statement (Receivable Only)
Give statement to charge each customer with outstanding balance
Aging
Show the outstanding balance of 30, 60, 90 or over 90 days
Customer Report / Vendor Report
Show outstanding balance of all customers / vendors in a report. This is for internal use.
Invoice Summary Listing / Cost Summary Listing
List all types of invoice / cost in one report. You can print all invoice / cost in this module.
Invoice Settlement Summary Report / Payment Summary Report
List all settlement of receivable / payment

30. 7. Reports – Receivable / Payable
- Receipt Listing / Payment Listing
A list of receipt / payment. This report can be used as an official receipt / payment voucher for large no. of receipt / payment
AR/AP Listing
A list of AR / AP. This is like the above receipt / payment listing report
Customer Sub Ledger Listing (Receivable Only)
Invoice listed by each customer in Account Receivable account
AR Subsequent Settlement Report / AP Subsequent Payment Report
This is a list of invoice and settlement by customer. It shows the relation of invoices / costs with related receipt / payment records
Invoice list by charge
List all Invoice of one charge code (e.g. Ocean Freight Charge)

31. 7. Reports – Others Journal Listing A list of Journal Void Report
Deleted record of Invoice / Settlement / Cost / Journal can be searched in this report
Profit & Loss Reconciliation
Show the amount difference between Profit & Loss printed in IT-LEO and income statement printed in IT-ACC. The difference is caused because IT-LEO P&L show data by job date while income statement show data by invoice / cost issue date only.