2. Sandra Basgall Monitoring & Evaluation Regional Technical Advisor CARO Using Barcodes for EFFICIENT Beneficiary and Vendor IDENTIFICATION: Central African Republic Case Study OR Dashevsky Solution Architect GKIM Give hope to a world of need www.crs.org

3. Problem Beneficiary Registration Beneficiary Tracking Lack of accurate, timely data How do we solve these problems? www.crs.org Give hope to a world of need

4. Solution Barcoded Cards iFormBuilder iPods Barcode Reader www.crs.org Give hope to a world of need

5. Architecture Overview www.crs.org Give hope to a world of need

6. Methodology www.crs.org Give hope to a world of need

7. Barcoding a Beneficiary Family www.crs.org Give hope to a world of need

8. Barcode Identification www.crs.org Give hope to a world of need

9. Process Overview Provide Beneficiary Card Collect basic Beneficiary information Beneficiaries Registration Distribution of the vouchers to beneficiaries Voucher Distribution Provide Vendor registration card Register Vendor and collect basic information Vendor Registration Provide payment to vendors based on coupons received Vendor Checkout Interview beneficiaries Interview vendors Exit Interview www.crs.org Give hope to a world of need

10. Process Register Beneficiaries www.crs.org Give hope to a world of need

11. Beneficiary Report www.crs.org Give hope to a world of need

12. Seed Fair www.crs.org Give hope to a world of need

13. Process continues Check-in Beneficiaries www.crs.org Give hope to a world of need

14. Process continues Voucher Distribution www.crs.org Give hope to a world of need

15. Process continues Register Vendors www.crs.org Give hope to a world of need

16. Process continues Check-out Vendors Pay Vendors www.crs.org Give hope to a world of need

17. Reporting www.crs.org Give hope to a world of need

18. Outcomes ActivityTraditional FairICT4D Fair Initial Registration Caritas animators spent up to two weeks registering beneficiaries in their respective zones, then lists were compiled and sent to CRS in Bangui CRS and Caritas staff met directly with beneficiaries to register and give beneficiary cards Personnel 205 Time 2 weeks2-3 days Total Beneficiaries Registered 7,9196,000 www.crs.org Give hope to a world of need

19. Outcomes Continued ActivityTraditional FairICT4D Fair Personnel63 Time (average)6 hours3.5 hours Max beneficiaries/fair400 www.crs.org Give hope to a world of need

20. Hypothesis Results Barcodes saved time in registering beneficiaries, Barcodes save time in validating beneficiaries Barcodes reduce time needed in paying venders www.crs.org Give hope to a world of need

21. Assumption Results Voucher more accurately and efficiently calculated Barcode and scanner system can be easily used and accepted Equipment was robust enough to continue to work effectively with limited maintenance www.crs.org Give hope to a world of need

22. What to improve Be able to check data daily to correct for errors. Picture when scanned for identification. Develop upload/download mechanism such as a hot spot so iPods can be synced immediately. Either find a fix for the iPods when scanning vouchers or purchase a couple of hand-held, wireless scanners from which the information then could be entered in the iPod. www.crs.org Give hope to a world of need

23. How we addressing this issues DREAM Mini Server –Synchronize data between devices with out internet connection –Access Reports with out need for internet connection –Modify Forms offline www.crs.org Give hope to a world of need

24. Next Steps Pilot a more complex project. Include task as well as beneficiary. www.crs.org Give hope to a world of need

25. Thank you www.crs.org Give hope to a world of need