1. Office of the Vice President for Finance Massachusetts Institute of Technology Journal Voucher Process at MIT Journal Voucher Training

2. Office of the Vice President for Finance Massachusetts Institute of Technology JV Approval Workflow Journal Voucher Training Journal voucher may have several elements which require review and approval prior to posting. Work flow order when multiple approvals required: Travel Large dollar amount Yan Allowables Yan Unrestricted Transfers Yan and Budget Sponsored WBS Sponsored Accounting Equipment Property Transaction outside cost object effective dates Yan Approval Payroll

3. Office of the Vice President for Finance Massachusetts Institute of Technology Transaction Element Not Allowed  Posting issues  Cost object in Term Code 3 status  Cost object past closing date  Invalid GL account  Salary posted to fabricated equipment account  Salaries, travel expenses, or property posted using an SI document  Transferring costs from overrun WBS accounts Issues with Transaction Journal Voucher Training

4. Office of the Vice President for Finance Massachusetts Institute of Technology Top Three Reasons for Rejection Issues with Transaction Journal Voucher Training Top Three Reasons for Rejection  Expense transfer is done more than 90 days since the expense hit the system  Lacks original document number  Proper, detailed justification for expense transfer not provided

5. Office of the Vice President for Finance Massachusetts Institute of Technology Settlement of GL Accounts  If you need to move an expense out of a settlement G/L account 6XXXXX  Use correct GL account listed on both debit and credit side  State in long text explanation area that you are moving expense out of settlement account Settlement Journal Voucher Training

6. Office of the Vice President for Finance Massachusetts Institute of Technology Settlement of GL Accounts List Settlement Journal Voucher Training Settlement G/L Account Correct G/L account need to be used for JV 600601420286 600603420286 600607420274 600700420100 600807421316

7. Office of the Vice President for Finance Massachusetts Institute of Technology Please Contact Us NE49 600 Technology Square Journal Vouchers Office of the Vice President for Finance Massachusetts Institute of Technology 600 Technology Square, NE49-3142 Phone: 617-253-2764 Fax: 617-253-9823 Email: journal-vouchers@mit.edujournal-vouchers@mit.edu http://vpf.mit.edu/jv Trainer Yan Jiang, 617-253-2764 yanjiang@mit.edu Journal Voucher Training