1. Oracle JD Edwards EnterpriseOne Release Enhancements
Financials
From Xe through Release 8.12
Tim Thronson
Principal Sales Consultant

2. EnterpriseOne Financial Enhancements
Extensive Enhancements Across Financial Product Lines
Profit Management (ACA)
General Ledger
Accounts Payable
Accounts Receivable
Expense Management
Fixed Assets
Profitability Mgmt.
8.9
Duplicate AB check
Budget/Forecast Tool
Stmt. Of Cash Flows
Positive Pay
Configurable Per Diem
Subledger Search/Select
8.10
8.10
8.11
Short Term Cash Flow Forecast
ACA Drill Down
GL Multi-Thread
Auto pay by Voucher
“As Of” Unrealized Gains/Losses
Negative Receipt
ICE
Auto Bank Stmts.
AP Netting
AR Netting
Purch. Mult. Acct. Distribution
8.12
8.9
Profit Management – enhancements within our Advanced Cost Accounting product in FM8.9 allow companies to measure profit by customer, product or project to a very detailed level. For example measuring manufacturing variances down to a work center level. Accenture has been working with us to define requirements in the Consumer Industry, and when they saw what we were doing with Profit Mgmt they told us it’s J.D.Edwards best kept secret. One of the differentiators is that the flexible setup allows for fast implementation. If it takes 2 years to set up cost drivers, then your business has probably changed in the meantime…
Many companies are seeing their indirect costs grow as a percentage of their total costs. Advanced Cost Accounting profit management enables companies to allocate indirect costs using cost drivers.
EnterpriseOne’s profit management enhancements provide companies with the ability to automatically capture — in an integrated system — cost and revenue allocations down to a cost object (customer, product, activity, or project).
The existing EnterpriseOne Advanced Cost Accounting offering provides direct cost and revenue tracking by cost object, indirect cost allocation, activity-based costing, cost driver definition and automated calculation, and rate calculation. The profit management enhancements have expanded this functionality to support more complex calculations, as well as automate tracking of additional cost drivers that are key to manufacturing and distribution industries.
8.10
Post Code “M” for Fixed Assets
Auto book AA to tax ledgers

3. Financial Enhancements: 8.9
Complex Modeling
Ease of Model Maintenance
Freight Cost Management
Project Costs & Profitability
Variance Management
Reporting & Analysis
Financials
Profit Management
Who is it For?
All companies
What Problems Does it Solve?
Ability to make informed business decisions based on understanding what adds value to the business and what does not
What Does it Do?
Measures profit by customer, product, project at a detailed level e.g. individual SKU or manufacturing variance at a work center level
How does it make companies stronger?
Enables informed business decisions
Helps drive profitable business growth
Companies can select several ways of assigning costs. Two common ways are thru the use of Managerial Accounting or Activity Based Costing techniques. In both cases transactional information is passed to the Profit Management system via journal entries in summary or at cost object level. Next, statistical information is collected automatically or manually in the form of cost drivers. Lastly these two types of information (transaction balances and drivers) are combined via assignments to drive the costs to the desired level of detail (i.e. activity, customer, products, etc). A typical flow is depicted

4. Financial Enhancements: 8.10
Duplicate Address Check
Budget/Forecast Tool
Stmt. Of Cash Flows
Subledger Search/Select
Short Term Cash Flow Forecast
GL Post Multi-Threaded
Positive Pay
Auto pymts by voucher
Financials
Address Book
General Ledger
Accounts Payable
Expense Management
ACA
Accounts Receivable
Duplicate Address Check
Overview
To alleviate the possibility of creating duplicate Address Book records, a record-checking methodology has been added to the front-end Address Book record creation process. *
Two checking mechanisms are provided: Check for duplicate Tax IDs and check for duplicate data.
Checking for duplicate Tax IDs will search for records that match Tax IDs within the specified country.
Checking for duplicate data will search for records that match Alpha Name, City and Postal Code.
The record-checking methodology consists of creating a new business function that will search in the address book master table for records that match the record that is about to be added or updated. When a match is found, an error or warning is set which could prevent the user from entering a duplicate record.
Budget/Forecast Tool
The new budget and forecast tool was developed to provide a fast, configurable means to creating budgets and/or forecasts for multiple years.
* This new functionality allows you to create forecasts for 1 to 15 years, the ability to maintain multiple revisions of a forecast for “what if” scenario evaluation, and the ability to take final forecasts and upload them to any user defined ledger such as a budget or forecast ledger.
The new Forecasting and Planning Solution includes several programs for creating forecasting growth patterns, setting business unit growth patterns, generating initial forecasts, revising forecasts, generating forecast results, revising those forecast results and applying this resulting forecast to a budget.
Stmt. Of Cash Flows
International Accounting Standard (IAS) 7 requires European Union (EU) companies to present a cash flow statement that shows the historical changes in cash and cash equivalents during a specified period of operations for a company. IAS 7 requires that you classify cash flows that result from the following types of activities:
Operating – Cash flow from principal revenue-producing activities, such as cash receipts from the sale of goods and services, and other activities that are not investing or financing activities
Investing – Cash flow from the acquisition and disposal of long term assets and other investments that are not included in cash equivalents
Financing – Cash flow from changes in the size and composition of the equity capital and borrowings
A cash flow statement provides the following:
An overview of the major sources of cash flow for your business
An assessment of the current liquidity of your business
A way in which to estimate future cash flow, based on historical changes
Information about cash flows generated from trading as well as other financing activities
Subledger Search/Select
The first Foundation Enhancement is the addition of search and select functionality to the subledger field.
With the extensive functionality provided by the subledger field, it was requested that applications where subledger would be entered, have the ability to define the type of subledger FIRST and that the subledger number be available through a search and select.
Enhancement Functionality includes:
Subledger and subledger type fields being rearranged so that subledger type appears first and
A visual assist has been added to the subledger field which will call a predefined, appropriate search program based on the subledger type.
Short Term Cash Flow Forecast
The PeopleSoft EnterpriseOne cash forecasting programs can help your company project, or forecast, future cash requirements and effectively manage your cash accounts. With cash forecasting, you can analyze one or more bank accounts and forecast your cash position daily or periodically based on a date horizon.
This enhancement provides functionality such as:
A rules based system
Cash flow forecasts that can include general ledger, accounts receivable and accounts payable transactions
Functionality to assign weighting factors to different types of transactions
Capability to include or exclude past due documents in calculations
An inquiry screen to displays results and a report output
GL Post Multi-Threaded
Enhancement: General ledger post program can now be run multi-threaded
Business Requirement:
In prior releases, it was necessary to run the G/L post program (R09801) in a single-threaded queue to ensure data integrity – this caused job backlogs
Enhancement Functionality:
The G/L post program (R09801) can now be run in a multi-threaded job queue
This means that there can be more than one G/L post program running at the same time, in the same environment
Positive Pay
Technology has increasingly facilitated the ability of criminals to create counterfeit checks and false identification that can be used to engage in fraudulent check activities. As a result, companies must adopt practices to protect against check fraud. Positive pay can provide this protection for companies by allowing them to create a file of check information that their banking institutions can use when determining whether to issue payment for checks.
When you use positive pay, you create a file for your bank that includes information for each check that you printed during the day, such as check number, date, amount, and account number. The bank compares the information on the checks that they receive with the information in this file, and if the information for any of the checks does not match the file, the system does not pay the checks.
Auto Payments by Voucher
The ability to generate one payment by voucher in the automatic payment process
A new option has been added to the supplier master
When selected, the automatic payment process will create one payment per voucher (regardless of the number of pay items on that voucher)

5. Financial Enhancements: 8.10
Configurable Per Diem
ACA Drill Down to Source
“As of” Unrealized Gains/Losses on Foreign Currency
Negative Receipt Process
Financials
Expense Management
ACA
Accounts Receivable
Configurable Per Diem
Expense Management provides robust functionality, but was lacking the ability to define per diem allowance for expense categories by location, expense category and aggregate per diem.
With the release of 8.10, you can setup per diem requirements by location, expense category and aggregate per diem.
The system tracks the per diem amount by location so that you can set up a different daily allowance by country or city. For example, the daily allowance for meals might be different in New York City and San Francisco than it is for other parts of the United States.
You can define and expense category and associate a per diem for that category. For example, you can have an expense category for meals that would include breakfast, lunch and dinner. The meal per diem daily limit can be set for $45, this would include all expenses incurred for breakfast, lunch and dinner.
The Aggregate Per Diem functionality allows the per diem limit to be aggregated for the trip.
For example, an employee spends two days on a business trip and incurs meal expenses of $90.
Day 1: the employee spent $10 for Breakfast, $10 for Lunch and $35 for Dinner. Day 1 total meals $55.
Day 2: the employee spent $5 for Breakfast, $10 for Lunch and $20 for Dinner. Day 2 total meals $35.
The total for both days is $90.
The average expense per day is $45 (90/2) which is equal to the Meal per diem day limit. The employee will be reimbursed $90.
ACA Drill Down to Source
Enhancement: Advanced Cost Accounting (ACA) Drill Down to Source Transactions
Business Requirement:
Ability to drill down from the ACA Cost Analyzer Account Ledger Inquiry program (P16200) to the original batch and journal entries in the general ledger
Enhancement Functionality:
Allows drill down to source transactions from the ACA Cost Analyzer Account Ledger Inquiry program
“As of” Unrealized Gains/Losses on Foreign Currency
The ability to calculate unrealized gains/losses “as of” a user specified date so that it can include backdated transactions
New processing option added to the Unrealized Gains/Losses report (R03B426)
Negative Receipt Process
The ability to create negative receipts to accommodate scenarios like:
Record credit card refunds
Record an NSF receipt as a general ledger receipt
Make a negative adjustment directly to the general ledger (i.e. a cash transfer)
New processing option added to the Standard Receipts program (P03B102) which can be set to allow negative receipts

6. Financial Enhancements: 8.11
Sarbox compliance (ICE)
Auto Bank Statements
AP Netting
Multiple Account Distribution
AR Netting
Financials
General Ledger
Accounts Payable/Purchasing
Accounts Receivable
Sarbox compliance
Internal Controls Enforcer helps customers enforce Sarbanes-Oxley Section 404 compliance
through predefined diagnostics, role-based dashboards, and process automation. This new
product is designed to be an open solution that will work with any back-end financial
application, including EnterpriseOne. The Internal Controls Enforcer was generally available
in June, 2004, including diagnostics for the Enterprise product line. The EnterpriseOne 8.11
release will include integration to the Internal Controls Enforcer to enable EnterpriseOne
customers to fully leverage the Internal Controls Enforcer for their compliance needs.
Additional Internal Controls Enforcer documentation is available on Customer Connection
and Field Connection.
Ability to document Risks, Test Plans, Action Plans and tie to Enterprise One through diagnostics. All documentation is in one spot. Including documenting the Processes with Process Modeler.
This information is updated through integration to Enterprise One.
Auto Bank Statements
Automatic Bank Statement Processing is used within the Cash Management Process for
reconciling bank account information received from the bank against bank account
information contained in the PeopleSoft EnterpriseOne Financial Management system. It also
creates entries for receipts when an item has reached the bank but is not yet in the system
and creates journal entries for currency gains and losses, variances, taxes, and fees.
Benefits
• Improves efficiency within the cash and account management process.
• Improves data accuracy and reduces opportunities for human error in data entry.
Customers can now receive bank statements electronically from their bank using the
automatic bank statement processing. The data from bank statements is delivered by means
of flat files, which are then mapped to tables in the General Accounting system. During
processing, the data in the flat files is edited and the fields in the bank statement tables are
populated. After loading the bank statement information, customers can automatically
reconcile data from the electronic bank statement against their bank account information
using a newly-designed application. This automated, rules-based process saves valuable
time as it creates all necessary A/R, A/P, and G/L transactions while reconciling your bank
statement to the G/L.
AP Netting
Accounts Payable Netting is a periodic need for two organizations to mutually simplify and
resolve open items. This need to net transactions crosses virtually all industries, regions, and
business practices and can arise from many different business situations.
With the Accounts Payable Netting (AP Netting) functionality, you can reclassify transactions
in Accounts Receivable to Accounts Payable. For example, you can reclassify credit memos
in Accounts Receivable to vouchers in Accounts Payable.
To perform AP Netting, you create a netting transaction by selecting transactions in Accounts
Receivable for which you want to reclassify to Accounts Payable and then you post the
documents that the system creates. When you enter an AP Netting transaction, the system:
• Creates a transfer document in Accounts Receivable to close the original (source)
document for which you reclassify to Accounts Payable.
• Updates the source document pay status to P (Paid) and the open amount to zero.
• Creates a result document in Accounts Payable to offset the source document.
• Assigns a netting transaction number to all three documents to provide an audit trail and
cross-reference to the netting transaction.
After you enter netting transactions, you can void and delete netting transfer and result
documents. This restores the source document to its original state.
Multiple Account Distribution
In today’s cost conscious environment, organizations are looking to apportion expense costs
to the various cost centers that consume them. In PeopleSoft EnterpriseOne SRM 8.11
Procurement, organizations will now have the capability to define the cost distribution to be
associated with expense procurement items. During the receipt and voucher activities, the
user has the ability to display and adjust the cost distribution.
New Functionality
Account Distribution Entry (P4316)
Many expensed items and services that are procured need to be distributed across multiple
GL accounts. The Account Distribution Entry application gives you the ability to define
multiple expense accounts for a purchase order or subcontract detail line
Account Distribution Inquiry (P43126)
You can view account distribution information that was set up for the purchase order being
received, and to view the redistribution of changed receipt quantities and amounts. The
system recalculates account distribution values by proportioning unit and or receipt amount in
PO Receipts (P4312) based on distributed percentage. The Account Distribution Inquiry
application is for inquiry only.
Account Distribution Adjustment (P43146)
You can view account distribution information that was set up for the purchase order or
receipt being vouchered, and to view the redistribution of changed voucher quantities and
amounts. The system recalculates account distribution values by proportioning unit and or
vouchered amount in Voucher Match (P4614) based on the distributed percentage. In
addition, you can adjust the account distribution information when matching vouchers. In the
Account Distribution form (P43146), you can add new account distribution lines or subtract
account distribution lines. The sum of all distribution lines must equal the vouchered amount
and quantity.
PeopleSoft EnterpriseOne SRM 8.11 introduces the ability to define more than one expense
account to be associated with a procurement line on a purchase order. When entering the
purchase order detail, the user can exit to a form that allows the entry of multiple accounts,
and for the user to define the distribution method, being Amount or Quantity. The user may
also define the mechanism for distributing over receipts using the top-down cascade method.
PeopleSoft Proprietary and Confidential 115
AR Netting
With the Accounts Receivable Netting (AR Netting) functionality, you can reclassify
transactions in Accounts Payable to Accounts Receivable. For example, you can reclassify
debit memos in Accounts Payable to invoices in Accounts Receivable.
To perform AR Netting, you create a netting transaction by selecting transactions in Accounts
Payable for which you want to reclassify to Accounts Receivable and then you post the
documents that the system creates. When you enter an AR Netting transaction, the system:
• Creates a transfer document in Accounts Payable to close the original (source) document
for which you reclassify to Accounts Receivable.
• Creates a result document in Accounts Receivable to offset the source document.

7. Examples

8. AB Enhancements in 8.10 – Duplicate Address Book Avoidance
Setup:
Two new Processing Options added to the Address Book MBF PO Template (T )
Accessed via the Work with Interactive Applications – Program ID P
Duplicate Address Book Avoidance processing options.

9. GL Enhancements in 8.10 – Budget & Forecast Tool
Create fixed or percentage growth patterns
Growth patterns are user defined and can be setup for percentages or fixed amounts
Each growth pattern can be setup with custom percentages for up to 15 years
You use growth patterns to specify the amount or percent of increase that you want the system to apply to revenue and expense accounts when it calculates budget amounts.
You assign growth pattern types (UDC 14/GP) to growth pattern codes to specify whether the budget amounts that you forecast are fixed amounts or percentages. For example, if you enter a growth amount of 1.00, the system does one of the following:
Adds 1 to the account balance if you use a growth pattern type of FIX (fixed amounts)
Multiplies the account balance by 1.01 percent, which is equivalent to multiplying the account balance by one percent and adding that result to the account balance, if you use a growth pattern type of PCT (percentage)
You can specify different fixed amounts or percentage amounts for each year for up to 15 years within a growth pattern. The system compounds the growth amounts that you enter for each year. For example, if you enter a percentage growth pattern and specify 1.0 for year 1 and 2.0 for year 2, the system multiplies the account balance by 1.01 percent the first year and then multiples that amount by 1.02 percent the following year (for a total of 3.02 percent).

10. GL Enhancements in 8.10 – Statement of Cash Flow
After you generate your financial reports for a period, you can print cash flow statements by company and fiscal period. A Statement of Cash Flow Report (R10521) provides information about how cash and cash equivalents are generated and used by a company. The cash flow statement consists of accounts that are part of a company’s operating, investing, and financing activities.
The system retrieves information for cash flow statements from:
* The Statement of Cash Flow Rules Table (for all the detail line descriptions) and * the Account Balances table (for net year-to-date posting amounts for the period).
On the Statement of Cash Flow Report, the system inserts the words * Increase in or Decrease in before the account descriptions for each line as follows:
If the accounts associated with the description normally have a debit balance (as specified in the F10520 table) and the balances in the F0902 table are positive, the system inserts Increase in before the description. If the balances are negative, it inserts Decrease in.
If the accounts associated with the description normally have a credit balance (as specified in the F10520 table) and the balances in the F0902 table are positive, the system inserts Decrease in before the description. If the balances are negative, it inserts Increase in. *
If amounts on the Statement of Cash Flow Report are out of balance, an error message prints at the end of the report. The out-of-balance condition occurs when the difference between beginning and ending cash and cash equivalents is not equal to the net increase or decrease in cash and cash equivalents.

11. Example: Subledger Search/Select
Add Journal Entry
Subledger Type = A (Address Book)
Subledger field now has a visual assist
Visual Assist is linked to the Address Book Search Program
User selects an AB record and the value is returned to the journal entry
This is an example of Subledger Search Select in 8.10

12. GL Enhancements in 8.10 – Short Term Cash Flow Forecasting
Work with Cash Type Rules
Revise Cash Type Rules
This slide illustrates the Work with Cash Type Rules form (where you can view all existing cash type rules) and the Revise Cash Type rules form (where you define or modify existing cash type rules).
When defining a cash type rule, * you specify the system to which the cash type rule applies. The requirements for a rule depend on the system. For example, cash type rules for detail codes in the General Accounting system require multiple bank accounts, whereas rules for detail codes in the Accounts Receivable and Accounts Payable systems require a single bank account. The system uses these rules to select records from the appropriate detail tables when you refresh your cash flow data.
For each detail code, you can also specify a weight factor * so that amounts are adjusted for more realistic expectations. For example, for the detail code for open invoices, you would set a weight factor of 80% if you expect about 80% of your open invoices to be paid by the due date.
You can also designate a cash type code as * active or inactive. When you refresh your cash flow data, the system includes only amounts associated with codes that are active.

13. AP Enhancements in 8.10 – Positive Pay
Review the results by opening the newly saved file in a spreadsheet application (i.e. Excel)
Copy the positive pay file as an external document
Copying Positive Pay Text Files
After you run the Generate Positive Pay Text File program (R04586) to create your text file, you copy the text file to a specified location on your PC. When copying the text file, you must specify a file name and path and whether you want the system to append the text file to an existing one or to replace it.
After the text file has been copied to your PC, you can save it in the format that the bank requires and then transmit the text file to the bank.

14. Flag Determines how automatic payments are processed
AP Enhancements in 8.10 – Automatic Payments by Voucher
Enhancement: Automatic Payments by Voucher
Business Requirement:
The ability to generate one payment by voucher in the automatic payment process
Enhancement Functionality:
A new option has been added to the supplier master
When selected, the automatic payment process will create one payment per voucher (regardless of the number of pay items on that voucher)
Flag Determines how automatic payments are processed

15. Expense Report Entry
The Expense Report Entry screen has an added field for the allowable per diem days. The value in this field is used to multiply the per diem amount by the number of days entered to arrive at the aggregate per diem.
Because the system tracks the expense amount from the available per diem total, you can use the amount that you did not spend one day and apply it to another day’s expenses.

16. Expense Report Entry
As you enter expenses against a per diem expense category, the system reduces the amount of Available Per Diem.

17. Auditor’s Checklist
The Auditor’s Check list has some changes due to the addition of the Per Diem functionality:
The * per diem exceeded amount and per diem expense category was added to the grid to aid the auditor when auditing the expense report.
When the per diem rule has been violated, the available per diem column will display the * amount over the allowable limit. It will also display the per diem expense category the specific expense detail line belongs to.
The available per diem amount and per diem expense category in the grid will be blank, when per diem rule is not violated or not used.

18. GL Enhancements in 8.10 – ACA Drill Down to Source
Example:
Select a row in the Cost Analyzer Inquiry by Account form
From the row menu, select Batches
Selecting Batches from the row menu will take you to the Work With Batches program
You can use the Cost Analyzer Account Ledger Inquiry program (P16200) to view information about the original batch and journal entries for the records in the Account Ledger table (F0911) that you post to the Cost Analyzer Balances table (F1602).
You can access the Cost Analyzer Account Ledger Inquiry program from a menu option, or from the Cost Analyzer Inquiry by Account program (P16021).To access the Cost Analyzer Account Ledger Inquiry program from the Cost Analyzer Inquiry by Account program, you must choose a record that has a balance and that has a posting edit code other than N.

19. AR Enhancements in 8.10 – “As Of” Unrealized Gains/Losses
Enhancement: “As Of” Unrealized Gains/Losses
Business Requirement:
The ability to calculate unrealized gains/losses “as of” a user specified date so that it can include backdated transactions
Enhancement Functionality:
New processing option added to the Unrealized Gains/Losses report (R03B426)
New Processing Option

20. AR Enhancements in 8.10 – Negative Receipt Processing
Enhancement: Negative Receipt Processing
Business Requirement:
The ability to create negative receipts to accommodate scenarios like:
Record credit card refunds
Record an NSF receipt as a general ledger receipt
Make a negative adjustment directly to the general ledger (i.e. a cash transfer)
Enhancement Functionality:
New processing option added to the Standard Receipts program (P03B102) which can be set to allow negative receipts
New Processing Option on the Process tab

21. GL Enhancements in 8.11 – Internal Controls Enforcer (ICE)
Internal Controls Enforcer helps customers enforce Sarbanes-Oxley Section 404 compliance
through predefined diagnostics, role-based dashboards, and process automation. This new
product is designed to be an open solution that will work with any back-end financial
application, including EnterpriseOne. The Internal Controls Enforcer was generally available
in June, 2004, including diagnostics for the Enterprise product line. The EnterpriseOne 8.11
release will include integration to the Internal Controls Enforcer to enable EnterpriseOne
customers to fully leverage the Internal Controls Enforcer for their compliance needs.
Additional Internal Controls Enforcer documentation is available on Customer Connection
and Field Connection.

22. GL Enhancements in 8.11 – Internal Controls Enforcer (ICE)
Ability to document Risks, Test Plans, Action Plans and tie to Enterprise One through diagnostics. All documentation is in one spot. Including documenting the Processes with Process Modeler.

23. GL Enhancements in 8.11 – Internal Controls Enforcer (ICE)
This information is updated through integration to Enterprise One.

24. GL Enhancements in 8.11 – Auto Bank Stmts.
Automatic Bank Statement Processing is used within the Cash Management Process for
reconciling bank account information received from the bank against bank account
information contained in the PeopleSoft EnterpriseOne Financial Management system. It also
creates entries for receipts when an item has reached the bank but is not yet in the system
and creates journal entries for currency gains and losses, variances, taxes, and fees.
Benefits
• Improves efficiency within the cash and account management process.
• Improves data accuracy and reduces opportunities for human error in data entry.
Customers can now receive bank statements electronically from their bank using the
automatic bank statement processing. The data from bank statements is delivered by means
of flat files, which are then mapped to tables in the General Accounting system. During
processing, the data in the flat files is edited and the fields in the bank statement tables are
populated. After loading the bank statement information, customers can automatically
reconcile data from the electronic bank statement against their bank account information
using a newly-designed application. This automated, rules-based process saves valuable
time as it creates all necessary A/R, A/P, and G/L transactions while reconciling your bank
statement to the G/L.

25. Accounts Payable - Netting
Accounts Payable Netting is a periodic need for two organizations to mutually simplify and
resolve open items. This need to net transactions crosses virtually all industries, regions, and
business practices and can arise from many different business situations.
With the Accounts Payable Netting (AP Netting) functionality, you can reclassify transactions
in Accounts Receivable to Accounts Payable. For example, you can reclassify credit memos
in Accounts Receivable to vouchers in Accounts Payable.
To perform AP Netting, you create a netting transaction by selecting transactions in Accounts
Receivable for which you want to reclassify to Accounts Payable and then you post the
documents that the system creates. When you enter an AP Netting transaction, the system:
• Creates a transfer document in Accounts Receivable to close the original (source)
document for which you reclassify to Accounts Payable.
• Updates the source document pay status to P (Paid) and the open amount to zero.
• Creates a result document in Accounts Payable to offset the source document.
• Assigns a netting transaction number to all three documents to provide an audit trail and
cross-reference to the netting transaction.
After you enter netting transactions, you can void and delete netting transfer and result
documents. This restores the source document to its original state.

26. Purchasing – Multiple GL Acct. Distribution
Multiple Account Distribution
In today’s cost conscious environment, organizations are looking to apportion expense costs
to the various cost centers that consume them. In PeopleSoft EnterpriseOne SRM 8.11
Procurement, organizations will now have the capability to define the cost distribution to be
associated with expense procurement items. During the receipt and voucher activities, the
user has the ability to display and adjust the cost distribution.
New Functionality
Account Distribution Entry (P4316)
Many expensed items and services that are procured need to be distributed across multiple
GL accounts. The Account Distribution Entry application gives you the ability to define
multiple expense accounts for a purchase order or subcontract detail line
Account Distribution Inquiry (P43126)
You can view account distribution information that was set up for the purchase order being
received, and to view the redistribution of changed receipt quantities and amounts. The
system recalculates account distribution values by proportioning unit and or receipt amount in
PO Receipts (P4312) based on distributed percentage. The Account Distribution Inquiry
application is for inquiry only.
Account Distribution Adjustment (P43146)
You can view account distribution information that was set up for the purchase order or
receipt being vouchered, and to view the redistribution of changed voucher quantities and
amounts. The system recalculates account distribution values by proportioning unit and or
vouchered amount in Voucher Match (P4614) based on the distributed percentage. In
addition, you can adjust the account distribution information when matching vouchers. In the
Account Distribution form (P43146), you can add new account distribution lines or subtract
account distribution lines. The sum of all distribution lines must equal the vouchered amount
and quantity.

27. Purchasing Multiple GL Acct. Distribution
Multiple Account Definition
PeopleSoft EnterpriseOne SRM 8.11 introduces the ability to define more than one expense
account to be associated with a procurement line on a purchase order. When entering the
purchase order detail, the user can exit to a form that allows the entry of multiple accounts,
and for the user to define the distribution method, being Amount or Quantity. The user may
also define the mechanism for distributing over receipts using the top-down cascade method.
PeopleSoft Proprietary and Confidential 115

28. Accounts Receivable - Netting
With the Accounts Receivable Netting (AR Netting) functionality, you can reclassify
transactions in Accounts Payable to Accounts Receivable. For example, you can reclassify
debit memos in Accounts Payable to invoices in Accounts Receivable.
To perform AR Netting, you create a netting transaction by selecting transactions in Accounts
Payable for which you want to reclassify to Accounts Receivable and then you post the
documents that the system creates. When you enter an AR Netting transaction, the system:
• Creates a transfer document in Accounts Payable to close the original (source) document
for which you reclassify to Accounts Receivable.
• Updates the source document pay status to P (Paid) and the open amount to zero.
• Creates a result document in Accounts Receivable to offset the source document.
• Assigns a netting transaction number to all three documents to provide an audit trail and
cross-reference to the netting transaction.
After you enter netting transactions, you can void and delete netting transfer and result
documents. This restores the source document to its original state.

29. Know More. Do More. Spend Less.