1. Closing Books Procedure for FIN Module

2. Closing Books Procedure of AP Module Correct Adjust or input transactions Y N Print Unmapped Stock-in and Return Deduction Detail aapr140 Unconfirmed and Un-deducted Note List aoou702 Correct Adjust original transaction or voucher Y N Print AP Account Detail aapr150 Update Sub-System Statistics aglp130

3. Year-End Print Account Period Report aglr200 Print Account Category aglr201 Y Query Periodic Account Balance aglq101 Print Subsidiary Ledger aglr906 N Sub- AP vs. GL Closing Program aapp500 End of Year Carry-Forward of Sub-System Statistics aglp131 Note: 1.If Opening Balance NO Post to GL, only check by “aglq 101”. 2. Closing Books monthly or annually, sub-entry sheet post to GL, can check by “aglq101” and “aglr906”.

4. Print Unmapped Stock-in and Return Deduction Detail aapr140

6. Unconfirmed and Un-deducted Note List aoou702

8. Print AP Account Detail aapr150

10. Update Sub-System Statistics aglp130 Notes: If at the end of year, can continue to run axr240 (link to aglp131), click “Yes”.

11. Print Account Period Report aglr200

13. Print Subsidiary Ledger aglr906

15. Closing Program aapp500

16. Closing Books Procedure of AR Module Correct Input transactions Unconfirmed and Un-deducted Note List aoou702 Y N AR Account Detail Report axrr151 Correct Adjust original transaction or voucher Y N Un-invoiced Shipping Detail axmr630 Un-enter A/R Delivery Detail axmr660 Update Sub-system Statistics aglp130

17. Year-End Y N Print Account Period Report aglr200 Print Account Category aglr201 Query Periodic Account Balance aglq101 Print Subsidiary Ledger aglr906 Sub- AR vs. GL Lock AR axrp401 End of Year Carry-Forward of Sub-System Statistics aglp131

18. Un-enter A/R Delivery Detail axmr660

19. Unconfirmed and Un-deducted Note List aoou702

20. AR Account Detail Report axrr151

21. Lock AR axrp401

22. Closing Books Procedure of Notes Payable Correct Input or Adjust Notes Payable Un-confirmed and Un-deducted Note List aoou702 Y N Correct Adjust original transaction or voucher Y N Modify Payment Documents aapp330 Query Periodic Account Balance aglq101 Query Periodic Account Balance Print Subsidiary Ledger aglr906 Lock Note Accounts anmp600 Sub- NP vs. GL Print Notes Payable Monthly Balance Detail anmr108

23. Un-confirmed and Un-deducted Note List aoou702

24. Print Notes Payable Monthly Balance Detail anmr108

25. Lock Note Accounts anmp600

26. Closing Books Procedure of Notes Receivable Un-confirmed and Un-deducted Note List aoou702 Correct Adjust original transaction or voucher Y N Lock Note Accounts anmp600 Sub- NR vs. GL Query Periodic Account Balance aglq101 Query Periodic Account Balance Print Subsidiary Ledger aglr906 Notes Receivable Monthly Balance anmr208

27. Notes Receivable Monthly Balance anmr208

28. Closing Books Procedure of Bank Accounts Un-confirmed and Un-deducted Note List aoou702 Bank Account Balance Report anmr322 Bank Transaction Detail anmr320 Correct Adjust original transaction or voucher Y N Bank Reconciliation anmt300 Correct Y N Check with GL

29. Update Deposit Statistics anmp320 Lock Bank Accounts anmp340 Print Bank Reconciliation Report anmr341 Query Periodic Account Balance aglq101 Query Periodic Account Balance Print Subsidiary Ledger aglr906

30. Delete Bank Date to be blank Bank Reconciliation anmt300

31. Bank Account Balance Report anmr322

32. Update Deposit Statistics anmp320

33. Print Bank Reconciliation Report anmr341

34. Closing Books Procedure of Fixed Assets Un-confirmed and Un-deducted Note List aoou702 Re-Amortized Re-Amortize Assets after Depreciated afai102 N Y Auto Amortize Depreciation afap300 Fixed Assets afai100 Fixed Asset Depreciation Expense Detail afar300

35. Generate an Entry Sheet for Depreciation afap120 Depreciation Entries – Fixed Assets afai104 Generate an Entry Sheet for Depreciation afap120 End of Year Carry-Forward aapp305 Y N Post Asset Vouchers to GL afap302 Year-End Lock Fixed Asset data afap010 Fixed Asset Property List ( afar201) check with Query Periodic Account Balance (aglq101)

36. Un-confirmed and Un-deducted Note List aoou702

37. Fixed Assets afai100 Check amount is correct or not

38. Auto Amortize Depreciation afap300

39. Fixed Asset Depreciation Expense Detail afar300

40. Generate an Entry Sheet for Depreciation afap120

41. Depreciation Entries – Fixed Assets afai104 Would list depreciation entry generated afap120

42. Lock Fixed Asset data afap010

43. Voucher Process Start Copy Freq. Used& Apportion Voucher---aglp710 Batch Post Voucher Un-posted --- aglp102 Print Checking List before Posting--- aglr901 Print Checking List of after Posting--- aglr900 A End A Print Trail Balance--- aglr105 Re-Numbering Voucher General No.--- aglp105 End of Period Carry forward aglp201 GL Account Closing aglp301 Print related Reports Closing Books

44. Print Checking List before Posting Voucher: (1). Unbalance between Credit amount and debit amount in header (2). no detail line (3). unbalance between header amount and detail line amounts (4). Header Debit amount or Credit amount is 0 (5). Detail line Debit amount or Credit amount is 0 (C). Not print out yet (D). Serial no is blank (E). Void voucher (G). Wrong serial no (must be numeric) (H). Voucher no. sequence checking (user option) Detail Line: (6). Void account code (7). Account code is inexistent (8). No transaction code if the account code is (9). No Budget no if the account code is budget sensitive. (10).no currency code in detail line (A). Account property is not “account” (B). The account code is control account (F). Dept. code is blank if the account code is Dept. sensitive

45. Print Checking List of after Posting (1). Check monthly balance between Control Account and its’ detail account (2). Check daily balance between Control Account and its’ detail account (3). Check monthly balance and voucher summary (4). Check daily balance and voucher summary (5). Check Ledger and Voucher

46.  Report Type  Trial Balance  Balance Sheet  Income Statement  Journal  Ledger  Financial Analysis Category  Income 、 Expense Analysis  Data option  By Report Structure  Compare with Budget  Compare with other periods  Print Content option  Currency 、 Account English Name  Print Decimal Digits  Print levels

47. Update Sub-system Statistics Opening Balance by Period agli130 Update Sub-system Statistics aglp130 End of Year Carry-Forward of Sub-System Statistics aglp131 Query Statistics by Period aglq130 Run aglp130 as closing Book monthly, and run once ever year, it is enough. Print Account Period Report aglr200 Print Account Category aglr201

48. Update Sub-system Statistics aglp130

49. End of Year Carry-Forward of Sub-System Statistics aglp131

50. Print Account Period Report aglr200