1. Unit Wing Banker Solution – CLC

2. Objectives:  Discuss the importance of a unit budget.  Determine budget requirements.  Unit’s responsibilities.  Unit’s responsibilities with Wing Banker Solution.  Wing’s responsibilities to units with Wing Banker Solution.

4. Unit Commander’s Responsibility  Finances -- One of your most important responsibilities.  Ensure that your unit is financially sound.  Determine your unit’s assets and unit’s needs.  Obtain approval for fund raising & Grants.

5. Importance of Budgeting at the Unit Level  You need to know how much money you have to spend.  If you have NO money – you can not spend any money  Plan a budget so that your squadron can financially meet its goals and missions.

6. Importance of Budgeting – cont.  When you budget, you balance what you have with where you want to be.  You determine what you need to meet your objectives.

7. Determining Your Needs  Do you have rent?  What are the utility bills?  Will the squadron be having any activities?  What other projected expenses will the unit have?  Activities?

8. Determine the Difference  Determine the difference between financial assets and needs for unit.  Ok at this stage to want more than you project the unit has.  Take this opportunity to explore options.  Options -- raising income and lowering expenses.

9. Determining Difference – Exploring Options  Look at ALL WAYS the unit is receiving and spending money.  PAWG allocation from the Commonwealth of PA  Are you paying too much?  Is squadron supplying members, without charge, for items that are costing the unit?  Ask Questions! In regards to where is the money coming from and where is it going to, and can this change.

10. Budget & Raising Funds  Determine how much funds need to be raised to meet the cash requirements for budgetary requirements.  Budget needs to equal = zero – not a negative balance.  CAPR 173-4 – Fund Raising/Donations

11. Budgeting – Fund Raising  FIRST – You must obtain written permission from the Wing Commander.  As corporate officer of CAP representing the wing, he/she is the agent responsible for ALL fund raising activities and grant request.  Complete the PAWGF 173-4.

13. Budget – Fundraising  SECOND – Make yourself aware of the state and local fundraising laws and regulations.  This is not Monopoly – You do not get a “get out of jail free card”.

14. Budget - Fundraising  Certain types of fundraising you cannot do.  CAPR 173-4 List these types.  Brainstorm on ideas to raise money.  Cash Donations & Contributions  Grants  Material Donations (Coordinate with Wing Logistics first, IAW CAPR 67-1)  Community events, park cars, concessions, crowd control, clean up/  http://cap.fundlinkllc.com/ http://cap.fundlinkllc.com/  What Fund raising events work for your unit?

15. Wing Banker Program and the Unit  Why did NHQ and Wing go to Wing Banker Solution?  CAP has never received an Unqualified Audit Opinion because the funds at the unit level where not audited  The NEC and the Board of Governors recommended that CAP obtain an unqualified audit opinion

16. Why is a qualified audit opinion a problem?  “Qualified” means something positive in CAP (for ex: qualified check pilot)  A “qualified” audit opinion is not desirable  An auditor is not able to express an “unqualified” audit opinion when significant concerns may exist regarding the corporation’s financial information  An “unqualified” opinion is most desirable

17. What does it accomplish?  It accounts for the funds and activity of all units at the wing level.  Provides greater accountability and reporting of CAP appropriated and corporate funds.  An unqualified audit opinion enhances public trust & enables grant writing.

18. Benefits to the Unit  Allows units to focus on CAP mission.  Decisions and control remain with the unit.  Unit don’t have to file annual 173-2.  An unqualified audit opinion provides public assurance that assets are accounted for and provides squadrons with opportunities to obtain additional funding through grants.

19. You are taking our money!!  No--The unit still has control of how the funds are spent  The wing is acting as the bank.  Reports of activity and unit balances will be provided.

20. Financial Management Web Site at NHQ has lots of resources available

21. Deposits  Units may make their own deposits  Deposit slips along with deposit advice forms are sent to the wing

22. Certificate of Deposit/Investment Accounts  Any unit that wants to invest in a CD or other investment need to contact PAWG Finance Committee to review options and open an account. Local suggestions are encouraged.

23. Savings Accounts  Units that have funds that are not budgeted to be used for more than 6 months, can request funds be transferred into the unit saving account.  Interest earnings should be allocated.

24. Bill Payment The unit must provide supporting documentation to the wing The unit must provide supporting documentation to the wing Directly from the Unit Approved check request form Directly from the vendor Recurring expense authorization

25. Check Request  Send a copy of receipt or invoice along with a complete check request form to wing.  A payment will be sent directly to the payee.  Copies are acceptable documents can be faxed, e-mailed or mailed.

26. Recurring Expenses  invoices that units are paying on a routine basic i.e. phone, electric, rent.  The address of these invoices needs to be changed to PAWG HQ, the unit charter number must be added to the billing name, and the PAWGF 173-R needs to be completed each year.

27. Expense Authorization  The wing must ensure that the expense has been approved by an appropriate persons.  The unit must complete a PAWGF 173-fc Finance Committee (who can approve expenses)

28. Finance Committee  Approve expenses over $250.00  Continue to function and record minutes  Develop a budget  Monitor the income and expenses

29. The Unit’s Role Decisions Control FinanceCommitteeUNITUNIT

30. TheWing Posttransactions Providereports Reconcile Reconcilecheckingaccount Pay bills

31. The results  The units can focus on their mission  Consistent financial reporting  All funds and transactions are audited  No annual CAPF 173-2  Obtain unqualified audit opinion

32. Unit finance forms  Share  Let the Wing know what forms are working great in your unit.  If your unit has a finance OI that works great – Share.  Wing will let NHQ knows what unit forms and OI’s are “bench marks” for our wing with Wing Banker Program.  We are all part of the same team.

33. Updates  Recent changes/improvements.  All units in Civil Air Patrol are using Wing Banker Solution.  Thanks you, commanders.

34. Questions?  Lt Col DeEtte Riley, PAWG Director of Finance driley@awandsons.com driley@awandsons.com  Mr. Phil Richardson, PAWG Accountant capfm@bigbrain.net capfm@bigbrain.net  Lt Col Robert Meinert, PAWG Executive Director rlmeinert@forcomm.net rlmeinert@forcomm.net  Or call PAWG Headquarters at 717-861-2335,  PAWG HQ Fax: 717-861-2164  Pennsylvania Wing Headquarters, Building 3-108, Fort Indiantown Gap, Annville PA 17003  DeEtte Riley home number after 7 PM 814-632-8341 or 814-880-9093 cell Leave a message.