1. Introduction and Election of Co-Chair H. K. (Rama) Ramapriyan NASA/GSFC Metrics Planning and Reporting (MPAR) WG 8 th Earth Science Data Systems Working Group Wilmington, DE October 21-23, 2008

2. MPAR Working Group – Introduction Welcome to new members from MEaSUREs and ACCESS Projects!  Breakout session Tuesday afternoon will include a discussion of metrics reporting by MEaSUREs.  Plenary session 9:00 Thursday will provide background on metrics and metrics collection tool for MEaSUREs and others interested. We will begin with background on the MPARWG,  in part a repeat of some information presented at the Plenary,  to introduce the folks working on the metrics collection and reporting process,  to encourage questions / discussion. Then we’ll review topics for the Breakout Sessions.

3. MPAR Mission Statements  Mission Statement for the MPARWG  Review and recommend program-level performance metrics and collection tools that measure how well each data activity supports the NASA Science Mission Directorate’s Earth science, application and education programs.  Metrics Mission Statement  To measure the success of each project in meeting its stated goals and objectives, to show the role and contribution of each project to the NASA science, application, and education programs, and to enable an overall assessment of the success of programs such as REASoN / ACCESS / MEaSUREs and their contribution to NASA’s goals.

4. MPAR Working Group  Membership in WG  WG membership open to NASA data and service provider community (REASoN, ACCESS and MEaSUREs projects, DAACs, SIPSs, etc.).  MEaSUREs projects PI’s and / or metrics points of contact are encouraged to join the MPARWG and participate in its activities.  We are open to suggestions for participation by others.  Scope of Work  WG provides on-going MPAR review, evaluation, recommendations and metrics evolution for the NASA Earth Science (ES) data and service provider community.  WG recommends additions, deletions or modifications to set of metrics. Recommendations may be approved, modified or rejected by NASA HQ. If approved, NASA Science Mission Directorate (SMD) funded ES data and service providers will have to make recommended changes in their reporting.  WG recommends metrics collection and reporting tools, changes / improvements to those tools, etc.

5. Players and Roles (1 of 2)  MPARWG - Review and recommend program-level performance metrics and collection tools  H. (Rama) Ramapriyan (GSFC) and Paul Davis (UMD) – Co-Chairs – set agenda, conduct business, gather and forward recommendations to Frank Lindsay for transmission to NASA HQ.  Frank Lindsay (GSFC) – Overall coordination of ES-DSWG activities, reporting to HQ.  Martha Maiden (HQ) – Review recommendations, coordinate with HQ Program Managers, Program Scientists, Study Managers. Approve, disapprove or modify recommendations  MPARWG members – participate (vigorously) in discussions preceding recommendations  Greg Hunolt (SGT) – support co-chairs in conducting business (e.g., keep minutes of meetings/telecons, “shepherd” recommendations through MPARWG voting process and prepare for approval)

6. Players and Roles (2 of 2)  Metrics Collection and Reporting:  H. (Rama) Ramapriyan (GSFC) – Lead – Ensure collection of metrics from all activities (MEaSUREs / REASoN / ACCESS), development of summary reports required by HQ.  Randy Barth (ADNET) – Maintain web-based metrics collection tool (MCT) originally developed by UMD.  Kevin Murphy (GSFC) – Support MEaSUREs transition to metrics reporting via EMS (ESDIS Metrics System).  Frank Lindsay (GSFC) – Liaison with HQ for all ES-DSWG activities.  Martha Maiden (HQ) – Coordinate with HQ Program Managers, Program Scientists, Study Managers. Set policy, establish reporting requirements, liaison with OMB to provide overall summary reports of all NASA Earth science data system activities.  MEaSUREs / REASoN / ACCESS Projects – Enter reports using metrics tools.  Greg Hunolt (SGT) – Support Rama in contacting projects, resolving any technical issues, ensuring consistency, generating summary reports, and reporting status.  Jody Garner (ADNET) – Maintain operational web-site to collect metrics; provide technical help with web-site to reporting projects.

7. MPAR WG – Recommendation Processes MPAR WG Process to adopt a recommendation:  Majority vote of MPAR WG members to adopt proposed recommendation as a WG draft;  One MPAR WG member appointed “shepherd”;  30 day period of NASA ES activity review for WG draft (not all ES activities are represented by MPAR WG members) coordinated by shepherd;  Shepherd assembles comments, drafts revisions to recommendation per activity feedback, presents summary of feedback and draft revisions to full WG;  WG considers revisions and need for ‘beta test’;  Majority vote of MPAR WG members to adopt revised WG draft;  Shepherd coordinates Impact Analysis, Rationale, Justification  Two thirds vote of responding MPAR WG members to adopt final recommendation package and send to HQ / SMD.

8. MPAR-WG Recommendations Approved  Two Recommendations Approved by HQ, Oct 2008:  MPARWG Recommendation #3: Service metrics  Accept Service Metrics (12 – Services Available and 11 – Services Provided) as part of regular metrics baseline.  These had been approved by NASA HQ as Experimental for FY2007, with a report required.  Report on FY2007 experience with service metrics presented at MPARWG in October 2007 - many REASoN and ACCESS projects found them useful.  Recommendation developed in October 2007 ESDSWG Workshop and provided to HQ in April 2008.  MPARWG Recommendation #4: Metrics Archive Policy  Need for Archive Policy discussed at MPAR-WG in October 2007, provided to HQ in May 2008.  Provides guidelines for maintaining the metrics data after the periods of performance of the individual funded community data systems.

9. Election of Co-Chair  Our thanks to Paul Davis, retiring MPAR-WG Co-Chair, who has served since the formation of the MPAR-WG and has made many valuable contributions to the work of the group!  Nominations  Election

10. MPARWG Breakouts Breakout Sessions Topics:  Tuesday, 2:00PM – 3:30PM: FY2009 Activities and Progress  Headquarters / Program view on Metrics  Response to Martha Maiden’s Four Questions  E-Books vs Metrics – Complementing but not Duplicating  Disposition of Action Items from 2008 MPAR-WG Meeting  Summary of FY2009 Metrics Reporting (MEaSUREs, REASoN & ACCESS) and Outlook for FY2010  Wednesday, 11:00AM – 12:30PM: Metrics and MEaSUREs  MEaSUREs October 6 Telecon Review  Metrics Baseline Review – Recommendations for Changes  Wednesday, 1:30 – 3:30 PM: Metrics Collection – Core and Community  Overview of Metrics Collection / Reporting, MCT and EMS  Introduction of MCT to MEaSUREs and New Improvements  Transition of Metrics Reporting to “MCT-2” and EMS; more details on core metrics and their use in EOSDIS  Wednesday, 4:00PM – 5:30PM: FY2010 Work Plan  An open slot for work with other WG’s or overflow or new topics  FY2010 Work Plan, Action Items, and Report to Plenary

11. BACK-UP

12. MPARWG Membership as of October 1, 2009