1. General Refresher Training
BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)
General Refresher Training

2. Acronyms used in this training
BCTS = BC Timber Sales
BA = Business Area, ie: regional BCTS office
LPC = Licencee, Permittee or Contractor
LWCP = Licencee With Cutting Permit
EMS = Environmental Management System
EOP = Environmental Operating Procedure
EFP = Environmental Field Procedure
EPRM = Emergency Preparedness & Response Manual
ERP = Emergency Response Procedure
SFMP = Sustainable Forest Management Plan

3. EMS Review Scope of the BCTS EMS
Defining scope
The activities and locations where the EMS is applied and implemented
Defining the activities
Operational Planning (i.e. layout, cruising, etc)
Harvesting (i.e. falling, skidding/yarding, processing, loading)
Roads (i.e. subgrade construction, surfacing, culvert installs)
Silviculture (i.e. site prep, planting, surveys)
Defining the locations
TSL operational areas
Haul routes (under the management of BCTS)
Road permit work sites
Not the LPC’s camps, shops or off-site facilities

4. EMS Review Why Do We Need an EMS?
To protect the environment
To allow an outside, 3rd party auditor to verify our claims that BCTS protects the environment
To have an efficient system for improving our business

5. EMS Review Why Do We Need an EMS?
Due Diligence defense considers if the following are in place:
Preventative system (e.g. EMS)
Training programs
Internal / external audits
Risk assessments
Contingency plans designed to prevent events
BC Timber Sales EMS offers all of these elements

6. EMS Review What is our EMS?
Defines the environmental performance we’d like to achieve
Describes who will do what, when, to achieve it
Clear roles and responsibilities at all levels of BCTS and for our LPC’s
Always evaluating and improving the system and our performance

7. Recognized internationally
EMS Review What is ISO 14001?
A standard (ISO ) that defines the necessary elements of an effective environmental management system
Recognized internationally
Implementation in Canada overseen by the Standards Council of Canada

8. EMS Review What does ISO Certification mean?
The BCTS EMS meets the ISO standard
and
Independent auditors confirm that BCTS is following the practices and procedures that are outlined in the EMS

9. EMS Review ISO 14001 Certification Does Not:
Verify our forest management practices
Verify that our products come from certified forests
Allow us to use a certification stamp on our products

10. EMS Review Plan-Do-Check-Respond
The EMS is based on a “continual improvement” loop: Do
Check
Plan
etc…
Respond

11. EMS Policy States the guiding principles of our EMS Commits to:
EMS Review 1. The PLAN
EMS Policy
States the guiding principles of our EMS
Commits to:
Meeting all laws
Preventing pollution, protecting the environment
Continually improving

12. Soil Productivity and Stability
EMS Review 1. The PLAN
Aspects
“An element of an organization’s activities that can interact with the environment”
An environmental aspect lies between an activity and an impact:
Alter or Influence:
Soil Productivity and Stability
Road
Construction
Landslide

13. EMS Review 1. The PLAN Significant Aspects
“Significant” or higher risk environmental aspects are given priority. Examples are:
Uncontrolled: Fire
Spillage of: Chemical products
Spillage of: Fuel / Oil products
Improper disposal of: Hydrocarbons
Alter or influence: Hydrology characteristics
Alter or influence: Species at risk

14. Implement “Operational Controls”
EMS Review 2. DO
Implement “Operational Controls”
EFP’s in the field
EOP’s for BCTS staff
Preworks for all LPC’s
Monitoring and inspecting of activities
Checklists guiding key activities
Must know the requirements for the tasks you are doing

15. EMS Review 2. DO Checklists: CHK-001 Planning Prework Form EFP
CHK-002 Harvest & Roads Prework Form
CHK-003 Silviculture Prework Form
CHK-004 Planning Inspection-Monitoring Form
CHK-005 Harvest & Roads Inspection-Monitoring Form
CHK-006 Silviculture Inspection-Monitoring Form
CHK-007 Incident Report Form
CHK-008 Emergency Response Test-Drill Report Form
EFP
1 - General
2 - Project Supervision
3 – Development and Planning
4 – Roads, Bridges, and Culverts
5 - Harvesting
6 – Fuel Handling
7 – Dryland Sort
EOP
1 – Planning
2 – LP Operations
3 - BCTS Projects
4 - LWCP Planning
5 - LWCP Operations
6 - Incident Reports

16. Must be trained for the tasks you are doing
EMS Review 2. DO
Must be trained for the tasks you are doing
Training requirements are identified in the Training Matrix provided at the BCTS Prework

19. Method of Checking Who is checking
EMS Review 3. CHECK
Method of Checking
Who is checking
Monitoring (Supervision)
LPC, BCTS
Inspections
Performance Reports
BCTS
Internal Audits
External Audits
Registrar

20. Things to Check Who is checking
EMS Review 3. CHECK
Things to Check
Who is checking
Conformance to the project plan
LPC, BCTS
Conformance to EMS requirements
Compliance with legal and other requirements
Progress towards EMS objectives
BCTS

21. All actions will be assigned, tracked & followed up
EMS Review 4. RESPOND
Action Plans are written during inspections – who is to do what, by when
EMS modifications / improvements will be assigned as Action Plans or in annual reviews
Issues will be investigated and Action Plans assigned to address root causes
All actions will be assigned, tracked & followed up

22. EMS Documentation Policy Tables (e.g.: Training Matrix) EMS Manual
Environmental Program(s)
Administrative Forms
ERM
Records
EMS Manual
Environmental Operating Procedures (EOP)
Operational Forms/“Checklists”
Records
Environmental Field Procedures (EFP)

23. Overview : Emergency Response Manual (ERM)
Addresses 3 types of emergency:
Fire
Spill
Landslide or major erosion event
Provides:
Preparedness information
Response procedures
Contact information
References the Emergency Response Plan Form to be completed for each Project

24. EMS Documentation Policy Tables (e.g.: Aspects) EMS Manual
Environmental Program(s)
Administrative Forms
ERM
Records
EMS Manual
Environmental Operating Procedures (EOPs)
Operational Forms
Environmental Field Procedures (EFPs)

25. Overview: Emergency Response Plan
The ERP must be completed and maintained at the worksite
All workers must know the location of the ERP
All workers must be able to effectively use the information found in the document

26. Highlights: Emergency Response Plan
Contains names and phone numbers of key personnel
Contains emergency phone numbers of key agencies (PEP, Fire Reporting Centre, etc)
Contains spill response steps for Fire, Spills, and Erosion events
Contains locations of spill and fire equipment
Contains test or drill requirements

27. EMS Documentation Policy Tables (e.g.: Aspects) EMS Manual
Environmental Program(s)
Administrative Forms
ERM
Records
EMS Manual
Environmental Operating Procedures (EOPs)
Operational Forms/“Checklists”
Records
Environmental Field Procedures (EFPs)

28. Overview: Environmental Field Procedures
Purpose: Methods to minimize environmental impacts #
Name
For:
EFP 01
General
All workers
EFP 02
Project Supervision
LPC supervisors
EFP 03
Development & Planning
Contract workers
EFP 04
Roads, Bridges, & Culverts
LPC workers
EFP 05
Harvesting
Licensee workers
EFP 06
Fuel Handling
EFP 07
Dryland Sort

29. Highlights: EFP 01 - General
General procedures provided to all workers and designed to minimize impacts while conducting License or contract operations for BCTS
Key Highlights
Prework awareness
Project Plan awareness
Monitoring the work
Site maintenance & Emergency Preparedness
Stop Work criteria

30. Highlights: EFP 02 – Project Supervision
General procedures provided for all field supervisors and designed to minimize impacts by providing clear responsibilities for those who oversee workers during License/Contract operations
Key Highlights
Prework components and documentation
Supervisory responsibilities & Stop Work criteria
Monitoring and Inspections
Documentation management
Emergency Reporting procedures

31. Highlights: EFP 03 – Development and Planning
General procedures provided to all workers performing operational planning activities and designed to minimize impacts in the field
Key Highlights
Project Plan preparation
Field work requirements
Data integration into layout & design work
Stop Work criteria

32. Highlights: EFP 04 – Roads, Bridges, and Culverts
General procedures provided to workers performing construction, maintenance, inspection and deactivation activities and designed to minimize impacts in the field
Key Highlights
Road & Bridge inspection criteria
Construction, maintenance, deactivation procedures
Bridge & Major Culvert installation, maintenance, and removal precautions and criteria
Disposal procedures
Stop Work criteria

33. Highlights: EFP 05 - Harvesting
General procedures provided to workers performing harvesting activities and designed to minimize impacts in the field
Key Highlights
Procedures and criteria for:
Falling
Yarding, Skidding and Forwarding
Loading, processing, and hauling
Stop Work criteria

34. Highlights: EFP 06 – Fuel Handling
General procedures provided to all workers involved in handling, storing, and transporting of fuel during regular activities and designed to minimize the potential of pollution
Key Highlights
Fuel storage and Handling
Refueling requirements
Spill response references
Stop work criteria

35. Highlights: EFP 07 – Dryland Sort and Log Loading
General procedures provided to workers performing sort yard activities and designed to minimize impacts to sensitive areas and watercourses or water bodies
Key Highlights
Sort yard operational requirements
Stockpiling & disposal of waste
Stop Work criteria

36. Other EMS RequirementsDo
Check
Plan
etc…
Respond

37. Checking the Progress The BCTS staff approach Monitoring Inspections
Informal visits to the worksite to focus on key risk issues
May or may not be documented (CHK can be used for documentation of monitoring)
Inspections
Formal visits to conduct thorough worksite assessments
Purpose: to identify deficiencies and trends, to collect data
Frequency: as determined by the Risk Ranking
Primary benefits of Inspections – identifying deficiencies and trends, initiating corrective action, ensuring follow up

38. Checking the Progress The LPC Approach
Supervising (similar to monitoring by BCTS)
Continual on-site checking of work progress, conformance to operational and EMS requirements
May be documented in diaries or on forms
Inspections
Formal worksite assessments by the field supervisor
Purpose: to identify deficiencies and trends within the workplace
Frequency: as determined at the BCTS Prework
Type of Inspections
Operational and EMS

39. Other EMS RequirementsDo
Check
Plan
etc…
Respond

40. Respond – Corrective Action
The BCTS Approach
If deficiencies or trends are noted during monitoring visits or formal inspections, corrective action will be initiated through:
Documentation on the Inspection Forms
Documentation on the Incident Report Forms
Documentation on Notices to Comply
Issue Tracking System entries (ITS)
If deficiencies or trends are noted during Audits, corrective action will be initiated through Audit Action Plans

41. Respond – Corrective Action
The LPC Approach
Deficiencies or trends noted during routine supervision or formal inspections should be followed up ASAP with corrective action
Immediate Action (i.e. cleaning up the spill)
Preventative Action (i.e. further training or change to work procedures)

42. EMS SUMMARY Plan – Know how to operate with regard to the environment
Do – Follow procedures while conducting business that protect the environment / achieve your plan
Check – Take the time to review how you do vs. what the plan states
Respond – Take action and learn from your performance to do better next time

43. SUSTAINABLE FOREST MANAGEMENT

44. Types of SFM Certifications
CSA Z809(2002) – describes how a sustainable forestry management plan (SFMP) should be developed, implemented, and maintained
SFI – similar in scope and application to CSA Z809, American
FSC - similar in scope and application to CSA Z809, International

45. CSA Z809 Certification
CSA Z809 SFM Standard is based on a Canadian definition of sustainable forest management (SFM)
Requires a SFM Plan (SFMP) be in place
Requires a Management System be in place (i.e. an EMS)
Results in certification of a Designated Forest Area (DFA) (therefore, most CSA certifications require cooperation amongst all but the smallest licencees operating in the DFA)
CSA Standard includes a substantial commitment to involve the public in developing the SFM plan

46. Where a SFM Plan has its impact
Influences higher-level planning by introducing its own criteria for forest management
Requires data gathering and reporting to verify adherence to SFM targets
Can produce changes to operational plans
Modification of block size and shapes
Introduction of additional protective measures for resource features and sensitive zones
Changes in road locations and design

47. How to conform to SFM goals in the forest workplace
Follow the Operational Plans
Follow EMS requirements
Environmental Field Procedures
Emergency Response Plans
Legislation and Regulations
Training requirements
Follow Contract & License requirements
Follow Legislative and Regulatory requirements