1. CDM CO-ORDINATOR GETTING THE RIGHT INFORMATION TO THE RIGHT PEOPLE AT THE RIGHT TIME Philip Baker 17 October 2007

2. PHILIP BAKER Building Engineer CDM Co-ordinator (ex Planning Supervisor) Director APS Chair London Region of APS Member of Design NVQ Working Group National Committee IOSH Construction SG UK Representative to ISHCCO (Treasurer) Chair BSIF Assn of Safety Professionals.

3. WHAT THE LAW SAYS 10(1) Every client shall ensure that –(a) every person designing the structure; and –(b) every contractor who has been or may be appointed by the client, is promptly provided with pre-construction information (PCI) in accordance with paragraph (2).

4. WHAT THE LAW SAYS 15 Where the project is notifiable, the client shall promptly provide the CDM co- ordinator with pre-construction information consisting of— –(a) all the information described in regulation 10(2) to be provided to any person in pursuance of regulation 10(1);

5. WHAT THE LAW SAYS –15 (b) any further information as described in regulation 10(2) in the client’s possession (or which is reasonably obtainable) which is relevant to the CDM co-ordinator for the purposes specified in regulation 10(3), including the minimum amount of time before the construction phase which will be allowed to the principal contractor for planning and preparation for construction work.

6. WHAT THE LAW SAYS 20(2)... the CDM co-ordinator shall— –(a) take all reasonable steps to identify and collect the pre-construction information; –(b) promptly provide in a convenient form to— (i) every person designing the structure, and (ii) every contractor who has been or may be appointed by the client (including the principal contractor), such of the pre-construction information in his possession as is relevant to each.

7. WHAT THE LAW SAYS 10 (2) The PCI shall consist of all the information in the client’s possession (or which is reasonably obtainable), including— –(a) any information about or affecting the site or the construction work; –(b) any information concerning the proposed use of the structure as a workplace;

8. WHAT THE LAW SAYS –(c) the minimum amount of time before the construction phase which will be allowed to the contractors appointed by the client for planning and preparation for construction work; and –(d) any information in any existing health and safety file, which is relevant to the person to whom the client provides it for the purposes specified in paragraph (3).

9. WHAT THE LAW SAYS 10(3) The purposes referred to in paragraph (2) are— –(a) to ensure so far as is reasonably practicable the health and safety of persons— (i) engaged in the construction work, (ii) liable to be affected by the way in which it is carried out, and (iii) who will use the structure as a workplace; and

10. WHAT THE LAW SAYS –10(3)(b) without prejudice to sub-paragraph (a), to assist the persons to whom information is provided under this regulation— (i) to perform their duties under these Regulations, and (ii) to determine the resources referred to in regulation 9(1) which they are to allocate for managing the project.

11. WHAT THE LAW SAYS 9(1) Every client shall take reasonable steps to ensure that the arrangements made for managing the project (including the allocation of sufficient time and other resources) by persons with a duty under these Regulations (including the client himself) are suitable to ensure that— –(a) the construction work can be carried out so far as is reasonably practicable without risk to the health and safety of any person;

12. WHAT THE LAW SAYS –9(1)(b) the requirements of Schedule 2 are complied with in respect of any person carrying out the construction work; and –(c) any structure designed for use as a workplace has been designed taking account of the provisions of the Workplace (Health, Safety and Welfare) Regulations 1992 which relate to the design of, and materials used in, the structure.

13. RIGHT INFORMATION Information abut risks to – construction workers, –people using the structure as a workplace and –people affected by the construction works Which will affect decisions made to –manage the risk and –resources provided to manage the risk Pre Construction Information (Appendix 2).

14. PRE CONSTRUCTION INFO 1 Description of project 2 Client’s considerations and management requirements 3 Environmental restrictions and existing on- site risks 4 Significant design and construction hazards 5 The health and safety file Appendix 2

15. PRE CONSTRUCTION INFO 1 Description of project (a) project description and programme details including: (i) key dates (including planned start and finish of the construction phase), and (ii) the minimum time to be allowed between appointment of the principal contractor and instruction to commence work on site; Appendix 2

16. PRE CONSTRUCTION INFO (b) details of client, designers, CDM co- ordinator and other consultants; (c) whether or not the structure will be used as a workplace (in which case, the finished design will need to take account of the relevant requirements of the Workplace (Health, Safety and Welfare) Regulations 1992); Appendix 2

17. PRE CONSTRUCTION INFO (d) extent and location of existing records and plans. 2 Client’s considerations and management requirements (a) arrangements for: (i) planning for and managing the construction work, including any health and safety goals for the project, Appendix 2

18. PRE CONSTRUCTION INFO (ii) communication and liaison between client and others, (iii) security of the site, (iv) welfare provision; (b) requirements relating to the health and safety of the client’s employees or customers or those involved in the project such as: Appendix 2

19. PRE CONSTRUCTION INFO (i) site hoarding requirements, (ii) site transport arrangements or vehicle movement restrictions, (iii) client permit-to-work systems, (iv) fire precautions, (v) emergency procedures and means of escape, Appendix 2

20. PRE CONSTRUCTION INFO (vi) ‘no-go’ areas or other authorisation requirements for those involved in the project, (vii) any areas the client has designated as confined spaces, (viii) smoking and parking restrictions. Appendix 2

21. PRE CONSTRUCTION INFO 3 Environmental restrictions and existing on-site risks (a) Safety hazards, including: (i) boundaries and access, including temporary access – for example narrow streets, lack of parking, turning or storage space, (ii) any restrictions on deliveries or waste collection or storage, Appendix 2

22. PRE CONSTRUCTION INFO (iii) adjacent land uses – for example schools, railway lines or busy roads, (iv) existing storage of hazardous materials, (v) location of existing services particularly those that are concealed – water, electricity, gas, etc, Appendix 2

23. PRE CONSTRUCTION INFO (vi) ground conditions, underground structures or water courses where this might affect the safe use of plant, for example cranes, or the safety of groundworks, (vii) information about existing structures – stability, structural form, fragile or hazardous materials, anchorage points for fall arrest systems (particularly where demolition is involved), Appendix 2

24. PRE CONSTRUCTION INFO (viii) previous structural modifications, including weakening or strengthening of the structure (particularly where demolition is involved), (ix) fire damage, ground shrinkage, movement or poor maintenance which may have adversely affected the structure, Appendix 2

25. PRE CONSTRUCTION INFO (x) any difficulties relating to plant and equipment in the premises, such as overhead gantries whose height restricts access, (xi) health and safety information contained in earlier design, construction or ‘as-built’ drawings, such as details of pre-stressed or post-tensioned structures; Appendix 2

26. PRE CONSTRUCTION INFO (b) health hazards, including: (i) asbestos, including results of surveys (particularly where demolition is involved), (ii) existing storage of hazardous materials, (iii) contaminated land, including results of surveys, Appendix 2

27. PRE CONSTRUCTION INFO (iv) existing structures containing hazardous materials, (v) health risks arising from client’s activities. Appendix 2

28. PRE CONSTRUCTION INFO 4 Significant design and construction hazards (a) significant design assumptions and suggested work methods, sequences or other control measures; (b) arrangements for co-ordination of ongoing design work and handling design changes; Appendix 2

29. PRE CONSTRUCTION INFO (c) information on significant risks identified during design; (d) materials requiring particular precautions. 5 The health and safety file Description of its format and any conditions relating to its content. Appendix 2

30. HEALTH AND SAFETY FILE Information about risks to workers during construction work undertaken after practical completion Contents indicated in ACoP paragraph 263.

31. FILE CONTENTS (a) a brief description of the work carried out; (b) any residual hazards which remain and how they have been dealt with (for example surveys or other information concerning asbestos; contaminated land; water bearing strata; buried services etc); L144 263

32. FILE CONTENTS (c) key structural principles (for example, bracing, sources of substantial stored energy – including pre- or post-tensioned members) and safe working loads for floors and roofs, particularly where these may preclude placing scaffolding or heavy machinery there; L144 263

33. FILE CONTENTS (d) hazardous materials used (for example lead paint; pesticides; special coatings which should not be burnt off etc); (e) information regarding the removal or dismantling of installed plant and equipment (for example any special arrangements for lifting, order or other special instructions for dismantling etc); L144 263

34. FILE CONTENTS (f) health and safety information about equipment provided for cleaning or maintaining the structure; (g) the nature, location and markings of significant services, including underground cables; gas supply equipment; fire-fighting services etc; L144 263

35. FILE CONTENTS (h) information and as-built drawings of the structure, its plant and equipment (for example, the means of safe access to and from service voids, fire doors and compartmentalisation etc). L144 263

36. RIGHT PEOPLE All designers –Including designers of sub, sub, sub... contractors All contractors appointed by the Client (which includes the Principal Contractor).

37. RIGHT TIME Before starting design of an element Before estimating resources required to manage the risks.

38. SUSPENDED STAIRCASE Cantilever beams Suspension rods Roof

39. DESIGN RISK ASSESSMENT Designers are not legally required to keep records of the process through which they achieve a safe design, but it can be useful to record why certain key decisions were made. Brief records of the points considered, the conclusions reached, and the basis for those conclusions, can be very helpful when designs are passed from one designer to another. L144 Paragraph 144

40. DESIGN RISK ASSESSMENT This will reduce the likelihood of important decisions being reversed by those who may not fully understand the implications of doing so L144 Paragraph 144

41. HEML Hazard Elimination & Management Lists –Ref No –Activity –Hazard –Persons at risk –Design measures taken to eliminate or reduce the hazard –Information provided about the residual hazards –Date issue raised –Action required by (name) –Date actioned.

42. HEML Project: ………….……………Revision ………… Activity/ Hazard/ People Eliminate/ Reduce ActionInformationDate By When

43. HEML Project: Architectural ExampleRevision: 24 July 2007 Activity/ Hazard/ People Eliminate/ Reduce Measures ActionInformationDate By When Façade maintenance/ cleaning. Fall from height. Maintenance operatives. Reversible windows have been discounted by the client on cost grounds. Fixed access will compromise the aesthetic of the façade. Maintenance cradles cannot be accommodated within the planning heights. Long pole is suitable at low level but cherry picker is required above 2 stories. Continue to discuss with the client the potential for reversible windows. Tell future contractors via Envelope Maintenance Strategy in Health and Safety File. Ensure that cherry picker access paths are not removed/ planted over (PCI). GW to set up client meeting ASAP. MJ to finalise Envelope Maintenance Strategy before completion of Stage D. GW to inform CDM- C ASAP so that other designers are aware.

44. PROVIDE INFORMATION Designers must provide information that other project team members are likely to need to identify and manage the remaining risks. This should be project specific, and concentrate on significant risks which may not be obvious to those who use the design. L144 Paragraph 131

45. PROVIDE INFORMATION Designers also need to provide information about aspects of the design that could create significant risks during future construction work or maintenance. If in doubt about the level of information needed, the best way to find out is to ask those who will use it. L144 Paragraph 132

46. WHAT INFORMATION Significant risks are not necessarily those that involve the greatest risks, but those, including health risks that are: (a) not likely to be obvious to a competent contractor or other designers; (b) unusual; or (c) likely to be difficult to manage effectively. L144 Paragraph 133

47. NOTES ON DRAWINGS Information should be brief, clear, precise, and in a form suitable for the users. This can be achieved using: (a) notes on drawings – this is preferred,...; (b) written information provided with the design - this should be project specific...; (c) suggested construction sequences showing how the design could be erected safely, where this is not obvious,... L144 Paragraph 134

49. But the sign only says “SHIRT AND SHOES REQUIRED”

50. AUDIENCE Who are you talking to! Courtesy of Lawson

51. ANY QUESTIONS? It is better to know some of the questions than all of the answers. (James Thurber) aphilipbaker@aol.com