Page 1 of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Bureau Enterprise.

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Bureau Enterprise Architecture (BEA) Activity Status Presentation for Scott MacPherson August 25, 2006

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA BEA Activities for FY07  Business Architecture:  Renewable Resources and Planning (WO-200) Budget Review  Interior Business Architecture Team (IBAT) - Standards Working Group  National Monitoring Strategy  Data Architecture:  Bureau of Land Management (BLM) National Monitoring Strategy  National Wildland Fire Enterprise Architecture (NWFEA)  Emergency Stabilization & Rehabilitation (ES&R)  DOI Enterprise Data Architecture Support for BLM  Project / Blueprint Data Models  Information Technology Investment Board (ITIB) Systems Baseline Analysis  Applications Architecture and Methodology for Business Transformation (MBT):  Service Level Agreement (SLA)-based centralized architecture services  DOI Enterprise Architecture Repository (DEAR) system inventories  Planning and NEPA Blueprint  IT Baselines for the ITIB  Bureau Enterprise Architecture Repository  System Inventory  Certification & Accreditation (C&A) support  Training support  Technology Architecture:  BLM electronic Technical Reference Model (eTRM)  Technical Review Board (TRB)  Standard Operating Environment (SOE)  Change Review Board  Governance:  NWFEA  BEA Governance Integration with Change Management  BLM Capital Planning and Investment Control (CPIC) Processes  Special Projects:  ES&R  Communications:  Spotlight Tidbits  Brochures and information sheets  High level presentations  BEA website development and maintenance  Education  Records Maintenance and Quality Assurance (QA)  Maintain records/deliverables and provide QA services to the team

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA “BLM Email Efficiencies Guide” Status Lowering costs associated with BLM email volume

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Background  Task specifics  Create a Lotus Notes Email Guide for BLM employees  5x7 professional Hallmark-looking, full color, spiral bound guide  Initial 2,500 copies distributed  Guide objectives  To reduce overall volume of email BLM-wide  To be more efficient in using email  To reduce ZANTAZ costs ( the company that maintains our email as a result of a court order and on-going civil suit against the BLM )  To communicate email information (rules, regulations, tips, etc.) better

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Email Guide Status  Established working relationship with Peter Doran, Publishing, to understand requirements for final layout and printing  P. Doran supplied printing quotes for various forms of hardcopy printing (from $27K to $48K depending on what printing option used)  Suggested electronic distribution vs. hardcopy booklets  Suggestion that every employee receive a laminated Quick Reference page with information about email efficiencies and a link to the online guide – costing approximately 50¢ per copy  Book development  Spoke with Subject Matter Experts (SMEs) and obtained other information from BLM directives and policies  Book is centered around reducing volume of email and not extraneous topics like changing your password or managing your calendar  First draft review sent out 8/16/06; received comments back from Laura, Les and Igor and integrated comments  Printing method will determine book completion; setting hopes for end of September 2006

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Decisions and Needs Pending  Need a message from Ronnie for the introduction  Need a firm decision on the final product - hardcopy vs. electronic copy with a quick reference guide  If hardcopy: Need to finalize the content/format quickly in order to make the September deadline  Need to identify reviewers for final review Next steps?

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA IT Baselines and Planning Blueprint Overview and Status August 25, 2006

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA IT Baselining Approach Methodology used to Baseline WO-200 Bureau IT Investments Actions #1: Align each IT system within a Line of Business #2: Assess system alignment to mission and priorities #2a: Assess the health of each system #3: Identify system functionality duplications and overlaps #4: Assess overlapping infrastructure #5: Develop recommendations for moving forward

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA IT Baselining Approach Extensive Data Collection for these Line of Business Systems Geographic Information Systems Enterprise-GIS Services (E-GIS) Range/Vegetation Rangeland Administration System (RAS) Rangeland Improvement Project System (RIPS) Rangeland Information System (RIS) Emergency Stabilization & Rehabilitation Proof of Concept (ES&R) Inventory Data System (IDS) Native Seed Network (NSN) Weeds Planning/Socioeconomics e-Planning version 1 e-Planning version 2 Economic Profile System (EPS) Wild Horse and Burro Wild Horse and Burro Information System (WHBIS) Wild Horse and Burro Program System (WHBPS) Recreation Recreation Management Information System (RMIS) Accessibility Data Management System (ADMS - DOI-mandated) Forestry Forest Vegetation Inventory System (FORVIS) Timber Sales Information System (TSIS)

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA WO-200 Business Model How Do IT Systems fit into the Information Value Chain? Organize raw data Analyze data Create information to inform management decisions Create plans or decisions Planning and Decision Support Field Operations Work with BLM customers Collect raw data Implement plans and decisions Feeds Guides RAS, TSIS EPS, NSN EGIS IDS, FORVIS WHBIS, WHBPS RIPS, RIS, Weeds, ES&R ePlanning V1, V2 RMIS, ADMS

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Information for current and projected project IT tasks Information Management priorities Data components User information Hardware (development, staging, and production) Software (development, staging, and production) System interfaces (current and future needs) System dependencies (current and future needs) Costs tracked by PMs Costs tracked by MIS Costs projected in business cases Collected Information Baseline Project Data Collection in Partnership with WO-200 PERFORMANCE OF IT TASKS Data Collected SYSTEM FINANCIAL USER OPINION Information Focus Areas WO-200 end user satisfaction survey

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA System Health Example 3 Perspectives to Assess the Health of the WO-200 Systems Structural Perspective Technology Alignment / Design Strategy Perspective Extent of Collection of Strategic Data / Unique Data Survey Perspective User Survey redyellow Healthier systems cover as much red and yellow as possible

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA WO-200 Recommendations Overview Benefit / Value Business Priority Alignment HighLow High 5 4 2 1 7 6 3 Investment / Savings Opportunities Shared data services for treatment data. Consider longer term replacement of current range/vegetation systems. IRM Strategic Plan alignment suggestions. Expanded E-GIS data strategy. Specialized IT services. Blueprints, O&M and remaining investment suggestions. Minimal IT infrastructure savings available. 1 2 5 4 7 6 3 Highest Value, Highest Priority

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA August 2006 ITIB Decision Current Status  Scheduling presentations to WO-200 PMs and management  If approved, work on high priorities begins 1QFY07

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Shared project IT tasks Information Management priorities Data components User information Hardware (development, staging, and production) Software (development, staging, and production) System interfaces (current and future needs) System dependencies (current and future needs) Costs tracked by PMs Costs tracked by MIS Costs projected in business cases WO-300 Information Collection Proposed Project Data Collection in Partnership with WO-300 IT TASKS SYSTEM FINANCIAL USER OPINION WO-300 end user satisfaction survey Data To Collect Focus Areas PM Process Diagrams / Position Description/ Org Chart Diagrams / Documentation - Data Models w/Dict. - Deployment Diagrams - Architecture Diagrams - Interface Diagrams - System Design Doc WO-300 Documentation? WO-300 Project Records Customize Survey with 300

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Proposed Approach Baseline WO-300 Bureau IT Investments–Resources and Schedule PhaseContactTimeSchedule User SurveyIRM Advisor2 WeeksMay-June ProjectPMs2 Hours per projectApril - June Design/TechnologySMEs2 Hours per projectApril - June Data DesignSMEs2 Hours per projectApril - June WO-200 PhaseContactTimeSchedule User SurveyIRM Advisor2 WeeksAug-Sept ProjectDoc Review/PMsBEA / 1-2 Hours if needAug/October Design/TechnologyDoc Review/SMEsBEA / 1-2 Hours if needAug/October Data DesignDoc Review/SMEsBEA / 1-2 Hours if needAug/October WO-300

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA DOI IRB Blueprint Decision

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Enterprise Planning Methodology – The Methodology for Business Transformation Create the Blueprint (6-9 months) What Blueprint Development IS: What a Blueprint IS NOT:  A structured approach to work together  An approach that examines fundamental business drivers and linkages to develop recommendations for effective change  A six step process that determines “What” to do  NOT “How” recommendations should proceed  NOT a detailed business process reengineering activity  Developing a Blueprint is the first phase in the Interior Enterprise Architecture (IEA) Methodology for Business Transformation (MBT)

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Management Planning and NEPA Blueprint Development Timeline Nov 05 - Apr 06 Sept 05 - Nov 06 May - July 06 Meetings/Activities Core Team Initial Mtg / Blueprint Training SME and Stakeholder selection Deliverables Charter 1st Draft Blueprint (Framework – High Level Outline) Communications Plan Meetings/Activities CoreTeam Mtg Stakeholder Mtg(s) (as needed - per CMBT) IRB Status Nov IT Summit Status Begin Strength, Weakness, Opportunity, and Threat (SWOT) Analysis Deliverables Business Mandates Analysis Matrices (FEA / IEA Reference Models, IT Portfolio, etc) Meetings/Activities Core Team Mtg SME Mtg(s) (as needed - per Core Team) Continue Business Analysis Deliverables Analysis Models and Diagrams Preliminary Planning Blueprint findings & recommendations Charter Core Team Scope and VisionAnalyze Business

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Management Planning and NEPA Blueprint Development Timeline (Cont) Analyze MP/NEPA IT Systems Author Blueprint, Approval of Blueprint Update Repository May – July 06 Meetings/Activities Core Team Mtg SME Mtg(s) (as needed - per Core Team) Analyze cross- department planning IT systems (IRB decision) Deliverables As-Is and To-Be Models Systems Analysis Jun – Sept 06 Meetings/Activities CMBT Mtg SME Mtg(s) (per Core Team) Adoption of Modernization Blueprint Approval / Funding of Implementation Phase Prioritize implementation opportunities within current IT Portfolio Deliverables Management Planning and NEPA Blueprint Sept - Oct FY06 Meetings/Activities Core Team Validation Deliverables Repository Reports

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Business Process Re-engineering (BPR) WO-200 Budget Review and National Monitoring Strategy (NMS) August 25, 2006

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA BPR Mission and Vision Mission To provide the support and coordination needed to facilitate the business process reengineering efforts conducted for the Bureau of Land Management Vision To be the premier center for Business Process Reengineering support (BPR) in the Bureau. Business managers will utilize our support for any and every situation that requires BPR.

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA BPR Methodology Document Current Business Processes Evaluate Potential Improvements Document Recommended Processes and Data Requirements Develop Short- and Long- Term Recommendations Business Process Recommendations Automation Recommendations Automation Recommendations Monitor Progress Transition ITIB evaluates technological solutions Transition to CPIC Process Application development requires OMB Exhibit 300 Implement process improvements Document policy changes Document/Update SOPs, BLM manuals, training guides Identify and track performance measures and targets 4 main processsteps     A challenge to: Reduce cost… Increase quality… Reduce cycle time… Improve customer service

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA WO-200 Budget Review Project  Objective  To evaluate WO-200’s involvement in the budget development, execution, and performance process to identify time spent, interfaces, and identify potential improvements  Status  Currently conducting detailed Subject Matter Expert interviews (approximately 40 interviews conducted to date)  Developing initial assessment report containing initial set of findings and recommendations  Planned Work  Initial assessment to be completed by 9/30/06  Prioritize recommendations; date TBD  Contact: Antonio Harris, WO-200

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA National Monitoring Strategy (NMS) Project  Objective  To develop a BLM national strategy to manage the collection, storage, and use of data so that we: - Enhance efficiency and effectiveness - Use limited number of common indicators - Standardize the management of data to improve the quality of management decisions

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA National Monitoring Strategy Project (Cont)  Objective of the NMS BPR PPPP  To develop and document consensus on consistent methods/procedures for Assessments, Inventory and Monitoring (AIM) and to determine the monitoring data needed to support Projects, Permits and Plans (3 P’s)  Status  Analysis of existing WO-200 systems and existing monitoring processes  Draft schedule and project teams

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA  Planned Work  Planning session next week with leads to finalize SLA and schedule  Quarterly workshops - Vegetation 1 st workshop: October 4-6 - Air/Water 1 st workshop: November 7-9  Planned completion of BPR: Spring 2007  Planned completion of Logical Data Model: Summer 2007  Contacts  Project Manager: Steve Tryon  Vegetation Leads: Jack Hamby, John Spain  Air/Water Leads: Angela Zahniser, Mike Eberle National Monitoring Strategy Project (Cont)

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA BEA Governing Services Status Overview and Status August 25, 2006

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA EA Governing Policy  An integrated governance policy is the encompassing tool which correlates business needs to IT activities and controls IT expenditures from a business perspective Information Technology TRMDRM BLM Business BRMSRMPRM BLM Governance Policy (Checkpoints / Controls) 

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Architectural Governance Tasks Offer governance evaluative recommendations for CPIC items submitted through the Investment Management Group (IMG) for risk assessment and alignment to BEA and its principles. ENGAGED - Engaged with IMG in re-evaluation of current Exhibit 300 submission processes / procedures - Developing cross CPIC / BEA educational materials / guidelines Assist BLM efforts in design and preparation of an architecture self- assessment and improvement guide. ENGAGED - Provide EA assistance for the current Mitretek WO-500 Lifecycle Services Project (currently in test case with ePlanning) Assist the development of Interagency Wildland Fire NWFEA Program Governance Guidelines / Policies. ENGAGED - Governance lead for project’s efforts. - Draft of “Program Guidelines” will be complete by September, 2006. - Assist in developing an Interagency Wildland Fire Investment Review Board (IWF – IRB) - A multi-agency review of current Capital Planning, Acquisition, C&A policies and procedures for the DOI, BLM, USDA, and Forest Service Assist the BLM with definition of a revised IT Strategic Plan. ENGAGED - Providing tactical support of BLM IT Strategic Plan development efforts Assist the BLM Configuration Manager in the development of a revised BLM Change Management Structure. ENGAGED - Completed work with BLM CM group and BEA Technology lead examining / improving current change control / waiver processes and procedures - Streamline the various "points of entry” - Process further leveraged by the DOI CTOC

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA An EA Tool for Storing BLM Systems and Investments August 25, 2006 DOI Enterprise Architecture Repository (DEAR)

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA DOI Enterprise Architecture Repository  DEAR changes  More Privacy Act information  Updated names, attributes, and Data Entry Wizard for C&A  August 31 deadline for having all BLM systems in DEAR mapped to 1 and only 1 accreditation boundary – BLM done  Upcoming training in Denver – September 18–20 (at BLM)

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA BEA Activities for FY07  Business Architecture:  Renewable Resources and Planning (WO-200) Budget Review  Interior Business Architecture Team (IBAT) - Standards Working Group  National Monitoring Strategy  Data Architecture:  Bureau of Land Management (BLM) National Monitoring Strategy  National Wildland Fire Enterprise Architecture (NWFEA)  Emergency Stabilization & Rehabilitation (ES&R)  DOI Enterprise Data Architecture Support for BLM  Project / Blueprint Data Models  Information Technology Investment Board (ITIB) Systems Baseline Analysis  Applications Architecture and Methodology for Business Transformation (MBT):  Service Level Agreement (SLA)-based centralized architecture services  DOI Enterprise Architecture Repository (DEAR) system inventories  Planning and NEPA Blueprint  IT Baselines for the ITIB  Bureau Enterprise Architecture Repository  System Inventory  Certification & Accreditation (C&A) support  Training support  Technology Architecture:  BLM electronic Technical Reference Model (eTRM)  Technical Review Board (TRB)  Standard Operating Environment (SOE)  Change Review Board  Governance:  NWFEA  BEA Governance Integration with Change Management  BLM Capital Planning and Investment Control (CPIC) Processes  Special Projects:  ES&R  Communications:  Spotlight Tidbits  Brochures and information sheets  High level presentations  BEA website development and maintenance  Education  Records Maintenance and Quality Assurance (QA)  Maintain records/deliverables and provide QA services to the team

of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Revision History Document Abstract Key Words:Business, Data, Applications, Technology, Business, Communications, Records/DM, Repository, Project Management Architecture Area: File Code(s): Subject Function Code(s): PRM, BRM, SRM, TRM, DRM 1230 BEA Contract #: NBD020221 Task Numbers: 1-9 Document description: Compiled BEA activity status presentation for meeting with Scott McPherson on August 25, 2006 Doc StatusRev. Date Author/EditorDescription of editFilename/lineage Draft8/23/06WStedmanInitial document Final8/24/06HKarlsonQAcmpld_macpherson_brf_060825.ppt

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Page 1 of 33 File: cmpld_macpherson_brf_060825.ppt Author: BEA Team BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA Bureau Enterprise.

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