1. DAEDALUS: Facing the Challenges of eTheses at Glasgow William J Nixon Project Manager: Service Development (DAEDALUS) ETD 2003. Berlin, May 2003

2. University of Glasgow Founded in 1451 2nd oldest University in Scotland 4th oldest in Britain 19,500 full-time students studying in ten faculties. Over 5,500 staff

3. Mission to provide education through the development of learning in a research environment to undertake fundamental, strategic and applied research to sustain and add value to Scottish culture, to the natural environment and to the national economy.

4. Theses at Glasgow 13,000 Doctoral Theses held Oldest Thesis is “Dyspepsia” from 1838 370 Theses added per year Theses available for consultation in Special Collections

5. FAIR Programme Call released in January 2002 Inspired by the vision of the Open Archives Initiative (OAI) 14 Projects and 3 Clusters E-Theses Projects –E-Theses at The Robert Gordon University –Theses Alive! Led by The University of Edinburgh

6. DAEDALUS Funded by JISC FAIR Programme until July 2005 (Begun Aug 02) Building institutional repositories at Glasgow Core strategic aim for the Library Two strands –Advocacy –Service Development

7. Range of Repositories Published and peer-reviewed papers Pre-prints, grey literature, technical reports, working papers Theses Research Finding Aids Administrative Documents Other objects: images, sound files, film clips Search service

8. Advocacy – Avoiding ESpace to create an Open Access culture to gather content for the range of Open Archives services to provide advice on policy implications, guidelines and processes of the services to formulate an exit strategy that ensures a full and fully used service

9. Range of Software GNU Eprints (Southampton) DSpace (MIT & H-P) ETD-db (Virginia Tech) ARC Search Software (Old Dominion)

10. ePrints at Glasgow

14. ETDs Virginia Tech software: ETD-db Complementary and voluntary submission process at Glasgow http://scholar.lib.vt.edu/ETD-db/ Demonstrator in February 2003 Not yet implemented OAI-compliance

17. Depositing Theses Senate Regulations: Two bound printed copies No e-requirements British Standard 4821:90 (now withdrawn) Theses are forwarded from the relevant Faculty offices to the Library Catalogued to MARC 21 and assigned Library of Congress Subject Heading One copy is held in SCD, the other at Store

18. Multimedia Non-print material such as CD-ROM’s, discs, tapes, and programs are occasionally submitted with the thesis These are stored with the thesis in pockets at the back Currently no attempt made to ensure any compatibility, or long term access to these materials. Digital Preservation and future access will increasingly become an issue

19. Access to Theses Theses may be consulted in Special Collections The Library keeps a record of those who consult theses. They may also be photocopied by SCD staff In 2000-01 there were 1,548 requests for theses in Special Collections These requests represent only 6% of the total number of requests for their material.

20. Borrowing Theses Glasgow does not lend its theses Theses may only be borrowed or purchased via the British Library The British Library keeps a record of who requests theses From 1999 to date, the British Library have added approximately 470 titles from Glasgow Only 15 of these have been requested more that once.

21. E-Theses on Campus Range of provision –Titles –Abstracts –Full text in postscript

22. First Steps with ETD’s Discussions with various Faculty and Research Committees Strong Faculty support (Vet and Education) Demonstrator service implemented for initial content Mix of Doctoral and Masters Theses Approaching those staff with publicly available theses

23. Issues which we face Cultural –Encouraging deposit –Barriers to use and deposit Organisational –Intellectual Property Rights –Plagiarism Technical –Metadata Standards –File formats

24. Range of Metadata Issues Subject schemas Controlled vocabulary Digital Rights Digital preservation

25. Assistance for Students Focus for publisher copyright policies Range of repositories Mediated submission service –File conversion –Record enhancement

26. The Future 265 Theses available by July 2005 “Proof of Concept” Move, ultimately to a single bound copy deposited in the library E-Theses deposits become the norm rather than the exception 2003 – a watershed year for ETD’s in the UK

27. DAEDALUS – Freeing Theses at the University of Glasgow http://www.gla.ac.uk/daedalus DAEDALUS