1. Copyright © 2003 Americas’ SAP Users’ Group Custom Archiving 101 Session Code 108 Karin Tillotson Sr. Basis Administrator Tuesday, May 20 th, 2003

2. Custom Archiving Agenda Background Concern and Solution Before You Begin Creating Custom Archive Objects via AOBJ Examples: 1. Single Table 2. Multiple Tables 3. Custom Tables Added to a Standard Archive Object

3. Custom Archiving Agenda Examples of Custom Archiving via SARA Creating Custom Field Catalogs in the AS Creating Custom Info Structures in the AS Viewing Custom Archive Objects in the AS Examples: 1. Viewing Custom Archive Objects 2. Customizing the View of a Standard Archive Object

4. Background Live on SAP since July 2001. FI went live in October 1999 but had minimal volume. Current Database size of 1.4 TB. Prior to archiving, grew 95 GB a month. After archiving, grows 35 GB a month. Custom Subscription Module. High volume custom tables. Involved customizing areas in SD.

5. Concern and Solution Concern SAP Release 4.5B Database – DB2 Version 7 4 K Memory Pages This combination has a table limit size of 64 GB. Solution SAP was brought in to develop custom archive objects.

6. Before You Begin Put Together Data Model What tables are involved? What business processes access this data? Determine Selection Criteria for Write Job Examples: Document number range Date Range

7. Before You Begin Business Checks What determines the data is business complete? Residence time? Retention time? Subsequent Access Requirements What fields need to be viewed? What users will need access to view the archived data?

8. Before You Begin Determine development requirements. Separate development class? All of our objects related to custom archiving are assigned to a development class of ZARCH. Namespace: All our custom archive objects and archive programs begin with “ZARC”.

9. Example 1 To begin, a new entry needs to be created via transaction AOBJ.

10. Example 1 Single Custom Table

11. Example 2 Multiple Custom Tables 1 archive table, 1 delete only table * Note – this is the view from transaction DB15.

12. Example 2 Multiple Custom Tables (multiple archive tables, 1 no delete)

13. Example 3 Custom Tables Related to a Standard Archive Object – these tables are viewable within the AS for object SD_VBAK.

14. Examples of Custom Archive Objects in SARA The customizing settings are configured the same as the standard archive objects.

15. Examples of Custom Archive Objects in SARA The flow has been made to follow the format of the standard archive objects.

16. Examples of Custom Archive Objects in SARA The write and delete programs have a counter which shows the progression of the job within the job log.

17. Examples of Custom Archive Objects in SARA This custom archive object is related to SD_VBAK. Clicking on the file selection button brings up the SD_VBAK management data.

18. Examples of Custom Archive Objects in SARA Only runs with the status of “complete” can be selected. For performance reasons, these jobs are scheduled prior to the relevant SD_VBAK store job. A security check against VBAK is performed so that data is only archived if the corresponding entry in VBAK is not in the database.

19. Creating Custom Field Catalogs Within SARI, a custom field catalog must be created. The following parameters need to be entered: Field catalog name Description Archive Object Whether it is a key or data field Whether the offset is a key or data field

20. Creating Custom Field Catalogs Then, the field selections need to be defined.

21. Creating Custom Archive Information Structures Then, an archive information structure needs to be created.

22. Creating Custom Archive Information Structures Based on the outcome of the subsequent access research, the fields for the archive information structure need to be defined and the info structure activated.

23. Viewing Custom Archive Objects in AS – Example 1 Viewing the custom archived data via the Archive Explorer.

24. Viewing Custom Archive Objects in AS – Example 1 Viewing the custom archived data via the Archive Explorer. This examples shows a standard SAP table, KNVK, in which the relevant data was archived with the custom object, but not deleted out of KNVK.

25. Viewing Custom Archive Objects in AS – Example 2 Adding Custom Tables to the View of a Standard Archive Object.

26. Viewing Custom Archive Objects in AS – Example 2 Viewing the Custom Tables via Archive Explorer. Note the custom option Incl. West tables

27. Viewing Custom Archive Objects in AS – Example 2 Viewing the Custom Tables via Archive Explorer Continued. Data from SD_VBAK and the custom archive object is combined and presented in the technical view. This looks like the standard Technical View option, but includes the West specific tables. This is the standard Technical View.

28. Custom Archiving Questions?

29. Copyright © 2003 Americas’ SAP Users’ Group Thank you for attending! Please remember to complete and return your evaluation form following this session. Session Code: [108]