1. An Open Access Platform for the Max Planck Society Theresa Velden Heinz Nixdorf Center for Information Management in the Max Planck Society 7 th International Bielefeld Conference 3 – 5 February 2004

2. Heinz Nixdorf Center for Information Management Seite 2 Open Access Platform for MPS Introduction Berlin Declaration on Open Access Open Access Platform oInstitutional repository: Max Planck eDoc-Server oNext steps

3. Heinz Nixdorf Center for Information Management Seite 3 Max Planck Society Forschungsfelder in der MPG Since 2001: Heinz Nixdorf Center for Information Management in the Max Planck Society 80 Institutes (D, NL, I), local libraries no central library Mission: oInnovate Management of Scientific Information in MPS oEnable Institutes and Society to shape future of scholarly communication

4. Heinz Nixdorf Center for Information Management Seite 4 Heinz Nixdorf Center First projects 2002/2003 Max Planck Virtual Library http://vlib.mpg.dehttp://vlib.mpg.de Institutional Repository http://edoc.mpg.dehttp://edoc.mpg.de Pilot projects with Primary Source Collections (inspiration ECHO http://echo.mpiwg- berlin.mpg.de) Living Reviews Journal Family http://www.livingreviews.org and ePublishing Tools http://www.livingreviews.org Focus : Open Access Development

5. Heinz Nixdorf Center for Information Management Seite 5 The Berlin Declaration on Open Access the Vision to Knowledge in Science and Humanities

6. Heinz Nixdorf Center for Information Management Seite 6 The Berlin Declaration on Open Access the Vision to Knowledge in Science and Humanities (22 Oct 2003) Major national and international organisations of science and culture consider their mission only half complete if the information they produce is not made freely available to society. ‘The Internet has fundamentally changed the practical and economic realities of distributing scientific knowledge and cultural heritage. For the first time ever, the Internet now offers the chance to constitute a global and interactive representation of human knowledge, including cultural heritage and the guarantee of worldwide access.’

7. Heinz Nixdorf Center for Information Management Seite 7 The Berlin Declaration on Open Access of the Vision “In order to realize the vision of a global and accessible representation of knowledge, the future Web has to be sustainable, interactive, and transparent. Content and software tools must be openly accessible and compatible.” “Our organizations are interested in the further promotion of the new open access paradigm to gain the most benefit for science and society.”

8. Heinz Nixdorf Center for Information Management Seite 8 Signatories of the Berlin DeclarationThe Max Planck Society German Research Foundation Fraunhofer Society Leibniz Association Helmholtz Association Deutscher Wissenschaftsrat Association of Universities and other Higher Education Institutions in Germany Berlin-Brandenburg Academy of Sciences and Humanities Staatliche Kunstsammlungen Dresden Deutscher Bibliotheksverband Deutsche Initiative für Netzwerkinformation Centre National de la Recherche Scientifique Institut National de la Santé et de la Recherche Médicale National Hellenic Research Foundation Fund for Scientific Research - Flanders Minister of Education Cultura y Deportes Gobierno de Canarias FWF Austrian Science Fund Norwegian Institute of Palaeography and Historical Philology Istituto e Museo di Storia della Scienza Florence Central European University Budapest Academia Europaea Open Society Institute...

9. Heinz Nixdorf Center for Information Management Seite 9 Why act now? New Opportunities Distributed work in Science and Humanities requires unlimited access to data and information (incl. Cultural heritage). Interactive scholarly communication and evaluation increase efficiency of knowledge generation. Unrestricted access fosters emerging science at the crossings of traditional disciplines. Data mining (unrestricted and innovative) ointerdisciplinary relations (research) oaccelerated networking (people, ideas, experiments) oseeding for technology transfer and secondary use of fundamental knowledge Unrestricted access supports dialog between scholars and public/politics.

10. Heinz Nixdorf Center for Information Management Seite 10 What Open Access Implies Immediate unconditional electronic access to data, objects and primary scientific paper/books of scholarly interest. Realization of an integrated, validated working platform for research which supports odynamic combination and integration in knowledge spaces in not pre- conceived ways (as pre-condition in cutting edge, newly evolving research fields) (also called ‘advanced comprehensive virtual federation’ by Atkins in 2003 report on cyberscience) oinformed peer-to-peer interaction by researchers and knowledge weaving web environments (where editing, annotation and evaluation capabilities play an increasing role) (see also ECHO Brochure ‘Towards a Web of Science and Culture, 2003) Suitable regulation of the copyright issue that ensure uninhibited access. Sustainable infrastructure to ensure persistency of access. Open interfaces and standards to enable integration of open access content into remote services and environments that support discovery and discourse. Innovative business models for professional services that facilitate the realization of open access based scholarly communication and research practices.

11. Heinz Nixdorf Center for Information Management Seite 11 How do we get there? Create awareness (Berlin Conference) oScientists, Politics, Public. Accept the paradigm of open access as universal for scholarly activities. Create content standards: define scholarly concern and quality standards. Integrate publishers as service providers in competitive environment. Create technical and institutional infrastructure.

12. Heinz Nixdorf Center for Information Management Seite 12 Implications at institutional level Encourage and support publication in OA journals oFunds for up-front publication costs (page charges) or institutional membership (e.g. BioMed Central, PLoS) oEvaluation criteria: abandon journal impact factors, intrinsic quality for publication (e.g. best 5 works) Capture and disseminate research output of Institution oNew tasks for information professionals/libraries, re- organization of work flows oSustainable backend for open access material oInterfaces for integration Create model solutions that realize benefits of open access for revolutionizing scholarly communication and research practice

13. Heinz Nixdorf Center for Information Management Seite 13 Open Access Platform for the MPS

14. Heinz Nixdorf Center for Information Management Seite 14 First step… eDoc-Server Institutional repository for Max Planck Society (MPS) eDoc-Server http://edoc.mpg.dehttp://edoc.mpg.de introduced in 2002 (pilot institutes) in 2003: Annual Yearbook Campaign o all 80 Institutes registered oabout 50% in continuous use o20 000 records, several thousand full texts

15. Heinz Nixdorf Center for Information Management Seite 15 First step... eDoc-Server

16. Heinz Nixdorf Center for Information Management Seite 16 First step… eDoc-Server functionality: web-based submission or batch upload of XML files, versioning, workflow for quality control and release, management of access levels (to full text) emphasis on (publication) data re-use and integration (with MPS Virtual Library, formatted lists in rtf, pdf, HTML, integration in remote web pages, data export in Endnote, RIS, BibTeX, XML, OAI Interface) local collection management and quality control; local librarians as moderators/eDoc managers

17. Heinz Nixdorf Center for Information Management Seite 17 eDoc-Server – Quality Control Local, @ the Institutes Scientific: Collection Authority Formal/Metadata: Collection Moderator submission Release on eDoc Formal review (Metadata) Quality review registered user moderator authority Internal Institute MPG public

18. Heinz Nixdorf Center for Information Management Seite 18 First step… eDoc-Server successfully introduced as central service in organization-wide workflow political enforcement by Berlin Declaration promotion and open access campaign within MPS further institutional enforcement (incentives) to implement open access policy needed  follow up conference of Berlin signatories will be dedicated to this issues

19. Heinz Nixdorf Center for Information Management Seite 19 Open Access Platform From institutional repository to open access platform… Goal: Expose research output of the MPS and feed into digital networks and scholarly communication services So far mainly pdf archive and publication data management system (reporting, publication lists)

20. Heinz Nixdorf Center for Information Management Seite 20 Open Access Platform Inclusion of ‘Hinterland’: supplementary material, primary sources, data Storage Backend (sustainable, durable, open, long- term availability) oCapture e-documents as complex digital objects oUp-and download facilities for collection building oInterfaces for external applications (e.g. for zooming, annotating images)  Universal needs, partner with FIZ Karlsruhe, an institution which has capability of long-term commitment to such an infrastructure and offering as a service to a wide range of institutions and organizations Open Access Portal oWeb-based comprehensive access to MPS output (publications, working material, digital collections, ejournals, primary data) and open source IM tools (Open Access Portal) oTechnical Interfaces for dissemination and integration in research specific knowledge spaces, virtual collections or expert data bases

21. Heinz Nixdorf Center for Information Management Seite 21 e-document: object model metadata +qc info new media animation video high-end images executables formulae original data spectra images observations statistics factual databases properties structures observations case statistics resource links reference papers IP, wos, lww main body of information with references

22. Heinz Nixdorf Center for Information Management Seite 22 Sustainable Backend Long-term Archive, Backup, Migration Search Portal, Catalogues, Display interface Storage backend External provider External provider External provider Primary Source collection Primary Source collection Primary Source collection External Applications Digital object identifier, automatic locator Institutional repository E-doc, 250 subject collections OAI Interface Upload Interfaces Export Interfaces Yearbook

23. Heinz Nixdorf Center for Information Management Seite 23 use global services eDoc [publications, grey literature, supplementary material] incl. work flow (quality & release management) OAI Data Provision MPS Open Access Portal Global (disciplinary) services (discovery, evaluation, publishing, annotation…) Object Store (bit-stream preservation) Archival Service (functional preservation) local DBs OAI Data Provision backup / conversion Global Persistent Identifier Service Archival Supplementary Area local digital collections register and/or provide showcases ShowcasesProject Registry backup / conversion Citation (Work) Bench Digilib Image Viewer

24. Heinz Nixdorf Center for Information Management Seite 24 Conclusion To realize potential of Internet/ICT for scholarly communication paradigm of open access has to be accepted as a universal principle for scholarly activities sustainable service infrastructure needs to be provided organizational, socio-economic changes need to take place (copyright, role of information professionals, business models) Rick Luce, Library Without Walls, LANL Berlin Oct 2003: Only at beginning of the Information Age, absorbing and distilling disruptive new technology takes decades (generations in case of the printing press), 20-30 years transformation process

25. Thank You. www.zim.mpg.de velden@zim.mpg.de