1. GRIR RECONCILIATION in a GLOBAL BUSINESS ENVIRONMENT
Session code 4202

2. AGENDA
Facts Company Global Business Service Centers Configuration Summary / Issues - GRIR Accounting entries Maintenance Reports Roles Work Process Work Day Schedule Summary

3. AGENDA – Cont’d
- GRIR Learning's Reduction Development Questions

4. FACTS
PROCTER & GAMBLE

5. FACTS – PROCTER & GAMBLE
- Net Sales FY $40 billion - Over 300 brands - In over 160 countries - 100,000+ people (& shrinking) in more than 80 countries

6. FACTS – PROCTER & GAMBLE
Billion $ Brands

7. FACTS – PROCTER & GAMBLE
Made up of Global Business Units Fabric and Home Care (Tide & Swiffer) Baby Care (Pampers, Luvs) Feminine Care (Always, Tampax) Beauty Care (Pantene, Clairol, Covergirl) Health Care (Crest, Vicks, Pharmaceuticals) Snacks & Beverage (Folgers, Pringles)

8. GLOBAL BUSINESS SERVICE
FACTS
GLOBAL BUSINESS SERVICE
CENTERS

9. FACTS – GLOBAL BUS. SERV CTRS
- Located Manila, Philippines Newcastle, United Kingdom San Jose, Costa Rica - Employees 8, Service for 64 sites in 35 countries and growing

10. FACTS – GLOBAL BUS. SERV CTRS
In the service centers Employee Services (Payroll, HR) Business Intelligence Services (Intranet) Work Place Services (PC support) Purchases IT Business Services (Systems) Accounting

11. FACTS – GLOBAL BUS. SERV CTRS
Accounts Payable perspective ,000 Suppliers - 4 million invoices per year - Over 30 production systems - Tactical consolidation to the centers and conversion from legacy to SAP system

12. FACTS – GLOBAL BUS. SERV CTRS
GOALS - Customer based service business - World Class - Deliver significant savings - Leaders for Company’s E business strategy

13. FACTS
CONFIGURATION

14. FACTS - CONFIGURATION
- SAP 4.5B - SAP BBP - MM - Purchase orders & Scheduling Agreements - Using all GRIR controls on purchasing documents – IR only, GRIR, etc.

15. FACTS – CONFIG. INV. POSTING
- MM & FI invoice postings - MM – Logistics Invoice Verification - Invoices routed to centers via - Imaging & Workflow

16. FACTS
SUMMARY / ISSUES

17. FACTS – SUMMARY / ISSUES
- People reduced from sites (plants, etc.) and tasks moved to Global Business Centers - Business units requesting data - Need to report / maintain accounts for all types of spending – materials, SRA, Capital, etc.

18. GRIR

19. GRIR
ACCOUNTING ENTRIES

20. Difference requiring maintenance
GRIR ACCOUNTING ENTRIES
Cost center
WBS
Inventory
GR / IR
Vendor
CFM
Cash 1
100-A
100-B
100-A
100-C
100-B
100-D
100-C
100-D 2
100-A
90-B
100-A
90-C
90-B
90-D
90-C
90-D
Perfect world
GRIR Balance
A = Goods Receipt
B = Invoice Receipt
C = Payment run (F110)
D = Cash disbursement (F111)
Difference requiring maintenance

21. GRIR
MAINTENANCE WHY

22. GRIR - MAINTENANCE - WHY
- Fiduciary responsibilities (internal/external reporting) - System requirement – manual intervention

23. GRIR
MAINTENANCE REPORTS

24. GRIR MAINTENANCE REPORTS
Work Process
SAP Solution
New Design
Daily Report
Material/Other
Planned Delivery Costs
Transaction
Log of Cleared Items
enhanced

25. GRIR MAINTENANCE REPORTS
MATERIALS / OTHER - Report - Based on MR11 transaction - Enhanced for data selection - Clearing - MR11 - Enhanced for data selection

26. GRIR MAINTENANCE REPORTS
MATERIALS / OTHER REPORT OUTPUT

27. GRIR MAINTENANCE REPORTS
MR11 Clearing

28. GRIR MAINTENANCE REPORTS
PLANNED DELIVERY COSTS - Report - Custom ABAP for selection - Clearing - Contained in the same report

29. GRIR MAINTENANCE REPORTS
PLANNED DELIVERY COSTS

30. GRIR MAINTENANCE REPORTS
LOGS - Custom table for tracking clearing transactions AUTOMATIC CLEARING REPORT (F.13) - Enhanced report – posting date, business area, etc.

31. GRIR MAINTENANCE REPORTS
LOGS Both Material / Other & Planned Del. Costs

32. GRIR
MAINTENANCE
ROLES

33. GRIR MAINTENANCE ROLES
- GRIR Implementation Leader - GRIR Policy Administrator - GRIR Maintenance Accountant

34. GRIR
WORK PROCESS

35. GRIR WORK PROCESS
- Global accounting standard created - Reports forwarded to business owners for approval to clear - Threshold amount low value clearing - Clearing entries tracked and reported to management

36. GRIR
WORKDAY SCHEDULE

37. GRIR WORKDAY SCHEDULE WD Task Who +1 >30 days docs Site Contact
GRIR Maintenance Acct +3
>90 days docs
(1st level review by GBS) +6
> 90 days docs
To Site Contact
+15
> 180 days doc
(Clear documents to P&L)
+16
>180 vendor docs
(Clears vendor accounts)
Weekly
Automatic Clearing -1
Measures reports
GRIR Policy Administrator

38. GRIR
SUMMARY

39. GRIR SUMMARY
- Global business centers have key users - Reports are forwarded on periodic basis* (both threshold and approval) - Approval given (silence is consent) - Clearing entries made - Reporting to management *if corrections needed for GR or IR these are done prior to issue of clearing request

40. GRIR
LEARNINGS

41. GRIR LEARNINGS
- Large effort – reports / training - Clean up – takes time - Business needs to be informed of impact

42. GRIR
REDUCTION

43. GRIR REDUCTION
- E mail dunning - ERS - Measures - Payment on time - Monthly measures review with Centers - Balance sheet review of accounts

44. GRIR
DEVELOPMENT

45. GRIR DEVELOPMENT
- Business Warehouse Report potential clearings Report clearing Report by Global Bus. Unit

46. QUESTIONS

47. Thank you for attending!
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Session Code: 4202