1. Graduation 2001 1 Venue: Colonial Stadium Date: Wednesday 19 December 2001 Time: Ceremony to commence at 7pm. Interim update August 2001 Details correct at time of distribution, but are subject to change.

2. Graduation 2001 2 Update - In Summary Staging layout Event Overview – Major Innovations Communication strategy to students Next Steps for students Marshals Faculty Contact Graduation Group Next update and feedback Interim Update – August 2001

3. Graduation 2001 3 Staging Layout Objectives Increase in intimacy between guests and students in sharing the graduation experience Participating students to have an exciting and rewarding graduation experience - a celebration that is a positive and memorable acknowledgement of their academic achievements Awarding/presentation timing to be appropriate in acknowledgement of student’s achievement Interim Update – August 2001

4. Graduation 2001 4 Process Identification of set policies and criteria for the event and the stadium Event Management Company examined numerous variations of possible layouts with set criteria and event objectives in consideration Consultative process involving the following groups of people; 1) Those directly involved in Graduation 2000: Graduates, Audience members, Head marshals, academic procession participant, 2) Others: Potential Graduates for 2001, SUC, RMIT Union, RAIS, Implementation Committee. Staging Layout Interim Update – August 2001

5. Graduation 2001 5 Process cont….. Feedback from consultative group; Very positive reaction to the proposed repositioning of the faculty presentation stages Questioning of the proposal for students to be seated side-on (turning their heads) Current Status Further review of staging proposal in response to the feedback received Revisions will be presented to the Implementation Committee mid-August 2001 Staging Layout Interim Update – August 2001

6. Graduation 2001 6 Taken from Level 2 guest seating Proposed central stage Faculty Presentation stage Proposed staging layout – 17 July 2001 Interim Update – August 2001

7. Graduation 2001 7 Students filing into seats Proposed staging layout – 17 July 2001 Interim Update – August 2001

8. Graduation 2001 8 Sample of option; Student name and Course Proposed staging layout – 17 July 2001 Interim Update – August 2001

9. Graduation 2001 9 Major Proposed Innovations Shifting of faculty stages as close to the boundary of the arena as possible Treatment of student names Ticketing of student guests;  Primary and Additional (blocked according to the student seating) Students to be processed onto the arena Students to be processed off the arena Event Overview Interim Update – August 2001

10. Graduation 2001 10 Innovations cont…. Assembly of students;  Students to be pre-allocated their seating numbers at Gown and Ticket Collection Days 8,9,10 December  Students to be assembled on the internal roadway of Colonial Stadium Photography review Student self-check facility on website Assessment and appropriate implementation of on-line submission of Confirmation of Attendance Form and Graduation Payments Interim Update – August 2001

11. Graduation 2001 11 Communication Strategy to Students Communication to date includes: –An information pack mailed to home addresses of all identified final year students –Web site (www.graduation.rmit.edu.au) –Roadshow to final year lectures –Email to all students –Posters placed around all campuses Interim Update – August 2001

12. Graduation 2001 12 Next Steps for Students Confirmation of Attendance – Graduation 2001 Form to be sent early October. Must be completed and submitted by 31 October to the Awards Unit, Brunswick Clear all outstanding debts Gown and Ticket Collection Days 8,9 &10 Dec Possible additional photography days (TBC) Pass all subjects and approval by faculty Arrive at stadium on time – Gates open time (TBC) Interim Update – August 2001

13. Graduation 2001 13 Marshals Volunteer marshals will be requested for Graduation 2001. The arrangements for marshals are being revised to ensure that the experience is a rewarding one for all volunteers. Factors to be looked at include: –catering and drinks for marshals; –the role of marshals; –the number & placement of marshals; –training for marshals; –suitable attire for marshals –other facilities available for marshals. Interim Update – August 2001

14. Graduation 2001 14 Faculty Contact Graduation Group Faculty representatives are: Applied Science Wendy Fleming and Nick Besley Art, Design & Communication Bernadette Mazzarella and Tracy Dwyer Life Sciences Bindi (Krishna) Snow RMIT Business Roz Dalton and Chris Thompson Constructed Environment Karen Moxey and Margo Hill Faculty of Education, Language and Community Services Greg Heath, Helen Dougiakis, Carol McEllister and Shelly Gale Engineering Julie Florence Interim Update – August 2001

15. Graduation 2001 15 Next Update & Feedback Another update will be provided to confirm these details and provide more information. Regular updates are also published in E-mail News. You can also contact your faculty representative. Alternatively, if you have any comments or questions please contact the Graduation Office: –Tel: 9925 2310 –Email: graduation@rmit.edu.au Interim Update – August 2001