1. Reporting in FP7 Ref. 21 – Susanne Neufeldt – 03.12.2008 Reporting in FP 7 Susanne Neufeldt M.A. Sneufeldt@uv.uni-kiel.de EU-Projects Manager Christian-Albrechts-Universität zu Kiel

2. Reporting in FP7 Ref. 21 – Susanne Neufeldt – 03.12.2008 Reports NMDB: Schedule Reporting PeriodsDatesSubmission 11.1.08 – 31.12.0828.2.09 21.1.09 – 31.12.0928.2.10 EU will only make further payments if all reports are submitted and complete!!

3. Reporting in FP7 Ref. 21 – Susanne Neufeldt – 03.12.2008 Reports NMDB: who and what? Periodic Report: compiled by the Coordinator ALL partners have to contribute on their work packages Financial Reports: Each partner: Form C (=Financial Statement= Annex IV to the GA) Coordinator: Summary Financial Report All contributions and Financial Statements are to be sent to the coordinator who will send the whole package to EU

4. Reporting in FP7 Ref. 21 – Susanne Neufeldt – 03.12.2008 Periodic Report Defined in Art. II.4 of the Grant Agreement: Template for download at: http://cordis.europa.eu/fp7/find-doc_en.html (Link: „Template for Periodic Report“)

5. Reporting in FP7 Ref. 21 – Susanne Neufeldt – 03.12.2008 Periodic Report FRONT PAGE SELF DECLARATION (scanned copy of the declaration duly filled in and signed by the project coordinator, the original being sent separately by post) TABLE OF CONTENTS with pagination Followed by the following sections: 1. Publishable summary 2. Project objectives for the period 3. Work progress and achievements during the period 4. Deliverables and milestones tables 5. Project Management 6. Explanation of the use of the resources 7. Financial statements -- Forms C and Summary financial report (signed originals sent in parallel by post) 8. Certificates (signed originals sent in parallel by post)

6. Reporting in FP7 Ref. 21 – Susanne Neufeldt – 03.12.2008 Financial Statements „Form C for Combination of Collaborative Project and Support Action“ Download at: http://cordis.europa.eu/fp7/calls-grant-agreement_en.html#standard_ga

7. Reporting in FP7 Ref. 21 – Susanne Neufeldt – 03.12.2008 Reminder: Budget From GPF

8. Reporting in FP7 Ref. 21 – Susanne Neufeldt – 03.12.2008 Eligible Cost I Defined in Annex II.14 they must be actual; they must be incurred by the beneficiary; they must be incurred during the duration of the project,

9. Reporting in FP7 Ref. 21 – Susanne Neufeldt – 03.12.2008 Eligible Cost II they must be determined in accordance with the usual accounting and management principles and practices of the beneficiary. The beneficiary’s internal accounting and auditing procedures must permit direct reconciliation of the costs they must be used for the sole purpose of achieving the objectives of the project and its expected results, in a manner consistent with the principles of economy,efficiency and effectiveness they must be recorded in the accounts of the beneficiary; they must be indicated in the estimated overall budget in Annex I