1. 33 CHAPTER BASIC APPLICATION SOFTWARE

2. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-2 Competencies Discuss common features of most software applications Discuss word processors and word processing features Describe spreadsheets and spreadsheet features

3. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-3 Competencies cont. Discuss database management systems Describe presentation graphics Discuss integrated software Describe ways to share data between applications

4. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-4 Application Software Basic applications Called general-purpose or productivity applications Common types Word processors Spreadsheets Database management systems Presentation graphics Specialized applications

5. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-5 Common Features Graphical User Interface (GUI) Windows Menus Toolbars Help

6. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-6 Toolbars Commonly used commands Contain shortcuts Most common Standard Formatting OpenSavePrint

7. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-7 Web Based Applications Access to applications stored on web sites Application service providers (ASP) Special sites Allows access to Web-based applications

8. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-8 Word Processors Used to create text-based documents Memos, letters, and faxes Newsletters, manuals, and brochures Three most widely used word processing programs Microsoft Word Corel WordPerfect Lotus WordPro

9. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-9 Word Processor Features Word Wrap Editing Thesaurus Spelling and grammar checkers Find and Replace Formatting Font and font sizing Character effects Bulleted and numbered lists bold italics colors size

10. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-10 Creating a Report

11. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-11 Spreadsheets Programs that manipulate numeric data Three most widely used spreadsheet programs Microsoft Excel Corel Quattro Pro Lotus 1-2-3

12. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-12 Spreadsheet Features Workbook files Worksheets Formulas Functions Analytical graphs or charts What if Analysis

13. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-13 Creating a Sales Forecast

14. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-14 Creating a Chart

15. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-15 Database Management Systems DBMS A collection of related data Sets up a structure for data storage Three most widely used database programs Microsoft Access Corel Paradox Lotus Approach

16. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-16 Database Features Tables Records Fields Record sorting Queries Forms Reports

17. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-17 Creating a Database

18. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-18 Creating a Query

19. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-19 Presentation Graphics Programs that create visually interesting presentations Three most widely used presentation programs Microsoft PowerPoint Corel Presentations Lotus Freelance Graphics

20. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-20 Presentation Graphics Features Slides Design templates Special effects AutoContent wizard

21. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-21 Creating a Presentation

22. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-22 Integrated Packages A single program that provides the functionality of a widely used program Popular with many home users Classified as personal or home software Advantages are cost and simplicity Disadvantages are limited functions Popular packages are Microsoft Works & Apple Works

23. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-23 Software Suites Collection of separate application programs sold as a group Four types of suites Productivity suite Personal suite Specialized suite Utility suite

24. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-24 Sharing Data Between Applications Copy and paste Object linking and embedding (OLE) Powerful and useful features Connects separate applications Supports sharing and exchanging files

25. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-25 Object Linking A link is made from the source file to the destination file Use when you want the destination document to contain the most updated data

26. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-26 Object Embedding Object from the source file is embedded in the destination document Object becomes part of the destination document Changes made to the embedded object not reflected in the original source file

27. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-27 A Look to the Future Web-Based Application Software Use the Web to connect to an application service provider No programs to install Allows for a simpler and cheaper computing system

28. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-28 Key Terms analytical graph (70) application service providers (asp)(63) application software(62) AutoContent wizard (77) basic applications (62) bulleted list (66) business suite (80) button (62) cell (69) character effects (66) chart (70) column (69) database (74) database management system (DBMS) (74) database manager (74) destination file (81)

29. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-29 Key Terms dialog box (62) document (66) drop-down menu (62) editing (66) field (74) find and replace (66) font (66) font size (66) form (74) format (66) formula (69) function (69) general-purpose applications (62) grammar checker (66) graphical user interface (GUI) (62) Help (62) home software (79) home suite (80)

30. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-30 Key Terms icons (62) integrated package (79) label (69) master slide (77) menu (62) menu bar (62) numbered list (66) numeric entry (69) object embedding (81) object linking (81) object linking and embedding (OLE) (81) personal software (79) personal suite (80) pointer (62) presentation graphic (77) productivity applications (62) productivity suite (80)

31. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-31 Key Terms pull-down menu (62) query (74) range (70) recalculation (70) record (74) relational database (74) report (74) row (69) sheet (69) slide (77) software suite (80) sort (74) source file (81) special-purpose application (62) specialized applications (62) specialized suite (80) spelling checker (66)

32. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-32 Key Terms spread sheet (69) standard toolbar (62) system software (62) table (74) text entry (69) thesaurus (66) toolbar (62) user interface (62) utility suite (80) Web-based application (63) what-if analysis (70) window (62) word processor (69) word wrap (66) workbook file (69) worksheet (69)

33. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-33 FAQs What is a graphical user interface? What are the advantages of using a web-based application? What kind of documents can I create with a word processing program? What is the difference between a spreadsheet and a worksheet? What is a relational database?

34. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-34 Discussion Questions What are the major differences between a spreadsheet and a database? Discuss the features you can use to enhance a presentation. Why are integrated packages popular? Why not use a software suite? Discuss. Describe the two methods for sharing data between applications.