1. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Second national workshop BIBLIOTHÈQUE ROYALE DE Belgique SALLE LIPPENS BOULEVARD DE L’EMPEREUR 2, 1000 BRUXELLES MinervaEC – Thematic Network Antonella Fresa MINERVA Technical Coordinator

2. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 MinervaEC: the project Thematic Network Supported under eContentplus Started on 1st October 2006 Lasting until end of September 2008 Coordinated by the Italian Ministry of Culture 22 EU countries More than 150 cultural institutions from all over Europe

3. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 MinervaEC and the European digital library MinervaEC continues the work undertaken by MINERVA and MINERVA Plus towards the elaboration of a platform of recommendations, guidelines and tools for digitisation. MinervaEC supports MICHAEL and ATHENA projects. MinervaEC is aligned with: i2010 strategy for a European Information Society for growth and employment, the EC Recommendation on digitisation and online accessibility of cultural material and digital preservation, and the Council Conclusions MinervaEC contributes to EUROPEANA.

4. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 MINERVA and MINERVA Plus main results Annual Reports: 4 editions (2002, 2003, 2004, 2005) A set of practical Handbooks: Good Practices Technical Guidelines Good quality cultural websites Cost reduction Multilingual websites and thesauri The Minerva website: www.minervaeurope.org 9 NRG meetings under the aegis of 9 EU Presidencies: Alicante-Spain, Copenhagen-Denmark, Corfu-Greece, Parma-Italy, Dublin-Ireland, The Hague-The Netherlands, Luxembourg, Bristol-UK, Salzburg-Austria Hundreds of European cultural institutions involved in workshops, seminars, training

5. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Antonella Fresa Warsaw, 20/5/2008 MICHAEL to deploy MINERVA results MICHAEL and MICHAEL Plus: 2 deployment projects lasted between 2004 – 2008, supported by eTEN MICHAEL service currently involves 20 EU countries MICHAEL Culture Association has been established in 2007 to manage the MICHAEL services and it is member of the Executive Committee of EUROPEANA Foundation MICHAEL implementation is based on the metadata standard for cultural inventories developed by MINERVA

6. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 MINERVA: Study on the User Needs MICHAEL Users many different user communities –education –cultural tourism –research –‘co-ordination’ –and computers …

7. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 MICHAEL actors and roles Ministries of culture: coordination and financing Central cultural institutes: standardisation and guidelines Technology providers: software implementation Regions and Universities: surveys and local coordination of the cataloguers The actual cultural institutions on the territory: museums, libraries and archives to provide content MINERVA: model for cooperation and quality framework

8. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Policy links MICHAEL and MICHAEL Plus have strong policy links The success of the initiative is based on the actual political commitment at national and European levels Main targeted policy domains: –Culture & multilingualism –Education & training –Research & innovation –Tourism & economic development MINERVA: support to the political dimension

9. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Cross-domain approach MICHAEL data model is suitable for describing digital collections belonging to every sector of cultural heritage and for recording related and context information MICHAEL aimed since the beginning at giving integrated access to the whole European cultural heritage through the Internet MINERVA: Involvement of all the cultural domain, museums, libraries and archives

10. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 R&D initial deploym. full depl. MICHAEL Plus The projects phases Catalogue des fonds culturels numérises (FR) 2002 ………............. 06/2004 …...........… 05/2006.. ………………………. 06/2008 ………………….2009 MICHAEL MINERVA, MINERVA Plus, MINERVA-EC ATHENA, … eEurope …………….. i2010 ……………….. European Digital Library EUROPEANA IST PSP C.I.P.

11. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 MinervaEC publications 2 Annual Reports (the edition 2008 is in progress) 5 Thematic studies: IPR guidelines Technical guidelines v.2 Study on the user needs Directory of the European legislation v.2 Initial study on the map of the cultural heritage sector in Europe

12. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 MinervaEC national workshops 15 National workshops all over Europe and beyond: Brussels, 24/4/2007 Santiago de Compostela, 11/5/2007 Poprad, 2/10/2007 Vilnius, 4/10/2007 Tallin, 18-19/10/2007 Riga, 30/10/2007 Bratislava, 12-13/11/2007 Jerusalem, 20-21/11/2007 Sofia, 26/02/2008 Warsaw, 20/5/2008 Belfast, 22/5/2008 Athens, 29/5/2008 Ljubljana, 6/6/2008 Vienna, 25/08/2008 TODAY, 19/9/2008: Brussels

13. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 MinervaEC meetings Working groups meetings: –Rome, 5/12/2006 –Berlin, 20/6/2007 –Tenerife, 1-3/6/2008 – cooperation to the workshop Semantic Interoperability in the European Digital Library Plenary meetings in cooperation with the EU Presidencies: –Helsinki, 12 October 2006 –Berlin, 23 February 2007 –Ljubljana, 5-6 June 2008 Final conference in Leipzig, 25-26 September 2008

14. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 An overview of the products

15. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 MINERVA – MINERVA Plus – MINERVA EC Handbooks and Guidelines English- German – French Italiano -Estonian-Greek- Hungarian - Latvian Portuguese- Slovenian English English – French - Greek- italiano – Dutch – German English All the publications are available at: www.minervaeurope.org

16. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Technical Guidelines (2004) For policy-makers and funding programmes for the creation of digital cultural content Propose the adoption of standards as the foundation for interoperability of resources and the creation of services for integrated access Technical standards support: –Interoperability –Access –Preservation –Security Technical Guidelines for Digital Cultural Content Creation Programmes

17. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Identify areas where there is broad agreement Not a single prescriptive set of requirements to which all projects must conform –can be used flexibly by Programme Managers –can be used for self-assessment by projects Reflect a ‘life cycle’ approach to the digitisation process ( as in MINERVA Good Practice Handbook) Divided into 10 sections matching life cycle stages Technical Guidelines for Digital Cultural Content Creation Programmes

18. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Digitisation life cycle Digitisation project planning Selection of material and preparation for digitisation Handling of originals HW, SW, digitisation process Digital master: storage and management Metadata Publication Disclosure/Use of resources IPR, re-use, re-purposing Technical Guidelines for Digital Cultural Content Creation Programmes

19. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Why: New and updated standards Standards which have failed Accompanying resources which are no longer available Impact of Web 2.0 3D Technical Guidelines (2008) Updates To Version 2 Technical Guidelines (2008)

20. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Focus: Standards and methods for acquisition, storage and visual display of digital three-dimensional models for objects or scenes of cultural interest Context: Progress in the development of digital 3D graphics and visualization tools, both HW and SW Decrease of their cost Foreseen increase of 3D digitisation by cultural institutions Need for guidance to the institutions Prepare a training route for people in charge Guidelines on 3D and virtual reality

21. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Goals: Identify standards and provide guidelines for planning, designing, carrying out, documenting, publishing and communicating multimedia 3D projects and resources Cover: –3D scanning of physical objects –3D modelling (born digital 3D content created with computer graphics systems) Make a census of the 3D realisations and identify good practices, according the different project objectives (education, research, communication to the public, etc.) Guidelines on 3D and virtual reality

22. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 MINERVAeC IPR Guide Focus: For the use of cultural heritage institutions which are digitising cultural material and publishing it online, or are considering doing so. Goals: To provide pragmatic, concise advice to cultural heritage institutions on the topic of intellectual property rights, as it impacts on digitisation projects. Summarize, update and re-organise materials produced by MINERVA on IPR

23. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Content: Two main sections, corresponding to the two key points where Intellectual Property Rights impact on digitisation projects: –Rights clearance: Permission must be obtained from rights holders to digitise and publish must be obtained –Publication: The rights of rights holders and of the cultural heritage institution must be protected during the online publication of the digitised material. For each section, a range of background information is provided. Guidelines on how a digitisation project should respond to this background information are then provided. Information is complemented by reference to relevant Web resources MINERVAeC IPR Guide

24. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 First release 2004 http://www.minervaeurope.org/publications/ qualitycriteria1_2draft/appendix4.htm New release June 2008 Update and addition of new Member States national rules http://www.minervaeurope.org/eu_nat_webapplications.html edited by the Research Staff of the Italian Senate Library in co-operation with European Parliamentary Libraries Directory of European and national rules on web applications

25. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 www.minervaeurope.orgwww.minervaeurope.org > Directory…

26. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Content of the Directory What? normative or strategic documents Who? by public sources addressed to public agencies Why? relevant to Web applications When? since 1995 in force, or relevant to the evolution of policies

27. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Key messages:  Quality must be planned into a website from the start of the project  The user is critical – involve him at every stage  Relationships with other resources must be considered: online (interoperability) and future (long term preservation)‏ Handbook on cultural web user interaction

28. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 The users: who are they in 2008? Some definitions: hybrid individual transceiver (transmitter + receiver)‏ prosumer (producer + consumer) = information recipient and provider of its own contents Different terms characterize the many user’s activities and behaviours on the web: consumer / client / audience user / surfer / viewer player / clicker / downloader / streamer

29. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Another type of user... Non human users/agents: robots, spiders, crawlers, harvesters… This variety of definitions reflects an articulated offer of contents and applications in the new media environment

30. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 To help the designer of a cultural web site to answers to some questions such as:  What do users want?  How do users behave?  How can we understand the use they make of our web applications?  Do effective methods exist to ask users about their expectations (before) and their degree of satisfaction (after)? Handbook on cultural web user interaction

31. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 The future MinervaEC will last until end of September 2008 The next project is ATHENA, a Best Practice Network, coordinated by the Italian Ministry of Culture and supported by the EC in the frame of eContentplus programme ATHENA will last for the next 2 years, with the participation of many partners from all over Europe to contribute to New initiatives are under preparation in the frame of the 2009 call of ICT-PSP programme of CIP.

32. MinervaEC: Standards and Guidelines for Digitisation in a EU Framework Brussels -19 September, 2008 Thank you for your attention www.minervaeurope.org Antonella Fresa, Technical Coordinator fresa@promoter.it