1. Managing Multiple Priorities Heather Brierley

2. Reasons for Poor Time Management Poor job description Personal disorganisation Organisational/Life issues

3. What am I FOR? F Fundamental O Outcome RRequirement Achieve, Mark Butcher

4. Q1 Urgent and Important Genuine crises Pressing problems Projects/work driven by deadlines Fire fighting Q2 Not Urgent but Important Planning, Relationship building, Creative thinking – new opportunities, Preventing crises, projecting Professional knowledge Q3 Not Important but Urgent Interruptions Some calls Some mail Some reports Unprepared meetings Q4 Not Important and Not Urgent Irrelevant mail and calls Trivia Unproductive activities Stuff we like to do Q1 Urgent and Important Genuine crises Pressing problems Projects/work driven by deadlines Fire fighting Consequences - Burnout - Stress Q2 Not Urgent but Important Planning, Relationship building, Creative thinking – new opportunities, Preventing crises, projecting Professional knowledge Consequences - Vision - Perspective - Control - Balance Q3 Not Important but Urgent Interruptions Some calls Some mail Some reports Unprepared meetings Consequences - Out of control - Short term focus - Feel victimised Q4 Not Important and Not Urgent Irrelevant mail and calls Trivia Unproductive activities Stuff we like to do Consequences - Irresponsibility - Dependant on others

5. Structuring Your Day Diaries Review Plans Multi-task High Energy Times Hidden Hour

6. Impacts of Procrastination Distress from delay Missed opportunities Last minute anxiety Guilt Damage to reputation Missed deadlines Sub-standard work

7. Why Procrastinate? Reaction to threat Fear of Failure – need to be perfect Inner critic Short term gain – reduce tension, fun Logic based on past experience Fear of failure > Procrastination > Self-Criticism > Anxiety > Loss of confidence > Fear of Failure

8. Tips to overcome procrastination Everything so far Self impose deadlines Produce don’t procrastinate Think about starting tasks Bite size Time for leisure

9. Turn Procrastination into Action Often changing our ‘inner voice’ and our ‘self-talk’ is the first step to changing our thoughts, feelings and behaviours. Here are some phrases as example: Think about some of the messages you give yourself when you think about the tasks you need to complete and identify other procrastination messages and how you can turn them into positive statements to promote action. ProcrastinatorsProducers I have toI choose to I must finishWhen can I start? This is so bigTake one small step I must be perfect I am human I don’t have time to play I will make time to play

10. COMMUNICATE

11. Useful Resources Achieve! Personal Effectiveness in the Not-for-Profit Sector, Mark Butcher, 2003 The above can be purchased online at www.dsc.org.uk/publicationswww.dsc.org.uk/publications The 7 Habits of Highly Effective People, Steven R. Covey

12. Special Offer – Today Only Achieve! Personal Effectiveness in the Not-for Profit Sector Mark Butcher Usual Cost: £16.95 + £2.75 post and packaging Today’s Cost: ONLY £16.95

13. Heather Brierley Training Consultant hbrierley@dsc.org.uk 0207 391 4857 www.dsc.org.uk