1. ROSS Project Briefing National Logistics Workshop April 26, 2006

2. FAM-ISPO Established in 2001 Perform Large Scale Interagency Fire and Aviation Management Information Systems Development Projects generally exceed $1,000,000 development cost Require OMB approval and oversight Meet the President’s Agenda Follow corporate project management practices

3. FAM-ISPO Project Managers Dan Keller, PMP – Senior Project Manager Jon Skeels, PMP – Senior Project Manager Bruce Jeske, PMP – Project Manager Dorothy Albright, PMP – Project Manager John Noneman, PMP – Project Manager Nancy DeLong – Deputy Project Manager Andy Gray – Deputy Project Manager Donna Tate – Deputy Project Manager

4. FAM-ISPO Projects Fire Program Analysis - $48M LCC Incident Based Automation - $35M LCC Interagency Cache Business System - $8M LCC Landfire - $40M LCC ROSS - $45M LCC Wildland Fire Decision Support System - $1M LCC

5. FAM-ISPO Staffing Offices Lakewood, CO. Boise, ID. Missoula, MT. Virtual Mixture of internal (interagency) and outsourced personnel 10-15% - Internal 85-90% - Outsourced Total personnel for all projects ranges from 260-300

6. We are not in Kansas anymore! Where is systems development headed? Why are things changing so fast? Can we afford the cost of the change?

7. General ROSS Use Facts 60+ Using Agencies 401 Dispatch Offices Nationwide 500,000+ Resources 10,000+ Users

8. 2005 Statistics – 183,271 Requests (as of 12/31/2005) Southern Geographic Area45,480 Southwest Geographic Area35,959 Northwest Geographic Area25,237 Eastern Great Basin Geographic Area23,311 Northern Rockies Geographic Area16,185 Western Great Basin Geographic Area12,108 Rocky Mountain Geographic Area10,227 Alaska Geographic Area7,488 Eastern Geographic Area3,341 Southern California Geographic Area2,370 Northern California Geographic Area1,346 National Interagency Coordination Center219

9. Evolving ROSS Partnerships Colorado Department of Public Safety Federal Emergency Management Agency Forest Fire Protection Compacts USDA Animal and Plant Health Inspection Service USDA Office of Rural Development

10. Who’s talking about ROSS Post Hurricane Congressional Hearings FEMA NIMS Integration Center USDA Office of Rural Development Multi-Agency Reviews in the Southern Area Interstate Offices for EMS etc etc etc

11. Who is using ROSS? Dispatchers Managers Incident Management Teams Budget and Finance Congress Planners Intelligence And more!!

12. Current Project Status ROSS Phase 1 – Close-out June 2006 Initial development System hosting Training Implementation ROSS Operations and Maintenance Funded each year beginning 2006 with 10 year planning horizon ROSS Phase 2 Charter is out for review Initial work has begun

13. ROSS Phase 1 Status All Geographic Areas fully implemented except Northern and Southern California. California Full Implementation – 4/15/2006 Support for implementation training continues until 5/2006. Phase 1 Close-out 6/2006

14. ROSS Operations & Maintenance 7x24 System Support 7x24 Helpdesk Support System Maintenance Application Maintenance System Hardware Replacement / Upgrade Training Materials Maintenance

15. National Expectations ROSS used to inventory and status all resources ROSS used for all incidents (all risks, all types) Geographic areas provide leadership, expertise, and training National training support for newly released functionality Manage and maintain data integrity

16. Data Clean Up 2006 Resource Naming Standards Contracts Vendor owned resource items not attached to a contract Expired Contracts Incorrect contract types Duplicate Resource Item Records User Accounts

17. ROSS Phase 2 Initiated in FY-2005 Major Drivers QFFR OIG EERA Contracting Audit Agency Financial Management Improvement Projects 2003 / 2004 Reviews Change Control Board Requests System Redundancy Requirement System Sharing Requirement

20. ROSS Phase 2 Project Scope Tactical Aviation Module – 1 Tactical aircraft Tactical Aviation Module – 2 Aerial deployed fire fighters

21. ROSS Phase 2 Project Scope Contracts and Agreements Aircraft, Crews, and Equipment “Best Value” Centralize management of Contracts / Agreements allowing issuing Agency/State to improve data integrity. Centralize management of organization data to improve data integrity. Enhanced Catalog functionality. Address OIG Report Recommendations.

22. Best Value Requires Contracting Officer use of EaTIS Dispatchers will use ROSS to select closest forces for I.A. Incident will be declared as a (Type 3,4,5). Dispatchers will use ROSS to select “Best Value” contract/EERA resources for Types 1 and 2 incidents as calculated by EaTIS and displayed in ROSS.

23. ROSS Phase 2 Project Scope Generic Data Exchange Deploy Enterprise Service Bus. Utilize Services through a Services Oriented Architecture (SOA). Provide Data Import Capability for System Reference Data. Support Data Exchange for CAD Systems. Support Data Exchange for the reengineered version of ICBS.

24. ROSS Phase 2 Project Scope Generic Data Exchange cont…. Support Active Data Exchange for IQCS and Enhance Data Exchange for IQS and other disconnected Quals Systems to Improve Data Integrity. Support Data Exchange for FIRECODE. Support Data Exchange for Contracting Systems

25. ROSS Phase 2 Project Scope Generic Data Exchange cont…. Support Financial Management Improvement Project Use ROSS for validating financial events and payments  Aviation  Overhead Personnel  Crews (including crew members)  Equipment  Contracted Resources  Services  Supplies

27. ROSS Phase 2 Project Scope Incident Prioritization and Drawdown Supports Interagency need to monitor resource drawdown and availability (current and future). Support Interagency need to manage deployment of resources by Incident Priority.

28. ROSS Phase 2 Project Scope Emergency Management Assistance Compacts Supports deployment of Resources through Forest Fire Compacts Agreements and Emergency Assistance Compacts (EMAC). Provides better resource tracking through FEMA Emergency Support Functions (ESF).

29. ROSS Phase 2 Project Scope System Disaster Recovery Site / Multiple Instance Capability Provides a secondary computer host site to assure system availability. Provides system engineering for multiple independent servers and cross communication. Permits cross instance resource order exchange.

30. ROSS Phase 2 Project Scope Stand-Alone / Sync Operation Permits ROSS to operate as a stand-alone system which can be synchronized with system servers to: Place Resource Requests Retrieve Resource Requests

31. Releases

32. Version 2.4 Highlights (124 items) Released April 18, 2006 Multi-Place – Users can place multiple requests / types at one time. Request Status (Workload Mgt) – Allows management of requests spanning multiple incidents / catalogs Tactical Aviation 1A Travel – Complete redesign

33. Version 2.4 Highlights Assignment Rosters filled from Pre-position will pre-populate with resources Location – Can search by State and/or Unit ID. New Request – Can add navigation instructions when adding a new delivery location. View Request – Now displays more travel information

34. Version 2.4 Highlights Contracts Added Tax ID, DUNS, and Type of Contractor fields (preparation for version 2.6) New Request Multiple place up to place up affiliations is available Grouped Resources Check-In (cascade status change)

35. Version 2.4 Highlights Incident Resources Can release resources while subordinates are still pending External Resources Check Box Removed (all resources are now displayed on the same screen) Support requests can be created when releasing a resource from this screen Flag added to indicate that another dispatch office controls a support request.

36. Version 2.4 Highlights Web Status Now displays all resource status states (Available, Not Available, Reserved, Mob-in- Route etc…) If committed, displays incident name/number Status can’t be changed if committed Status can be changed if “Returned from Assignment”

37. Version 2.4 Highlights Web Status Displays resources current location User can update their contact information Pending Request – Override search function bug fixed Resource Item Added VIN, Serial Number fields

38. Version 2.4 Highlights Edit Request / Edit Assignment - cleaned up 20 reported issues Incident Screen – cleaned up 6 reported issues Pending Request – cleaned up 5 reported issues Preposition – cleaned up 2 issues related to how resources are released Resource Item – cleaned up 5 reported issues

39. Version 2.4.1 Highlights Release May/June 2006 Tactical Aviation 1B – Lead Planes and other types of specialized tactical aircraft are handled Call sign are associated with the pilot Initial release of the Data Analysis System (DAS)

40. Version 2.5 Planning Release October / November 2006. System Hardware Refresh Data Exchange via Services Oriented Architecture (Enterprise Service BUS). Qualifications (IQCS, IQS). Computer Aided Dispatch. FAA Airports Data Update.

41. Version 2.5 Planning Travel Plan – Complete Redesign Support Request Disposition issues corrected Change Board Items

42. Version 2.6 Planning Release March / April 2007 Organizations Module Removed Managed external to ROSS by NWCG Organizations Data Stewards / Custodians Catalog Enhancements Agency / Location specific catalogs Role based catalog use

43. Version 2.6 Planning Contracts Managed via web interface external to ROSS Vendors / Contracts / Resources managed per contract requirements Best Value External Contract System interfaces (e.g. EaTIS) through Enterprise Service BUS.

44. Version 2.6 Planning Cooperative Agreements Government to Government (e.g. mutual aid) Remains within ROSS ICBS Interface System Disaster Hot Site Advanced Report Integration ROSS, ICBS, I-Suite, WIMS, Financial Systems Data Warehouse functionality Cognos Implementation

45. Version 2.7 Planning Release October / November 2007 Tactical Aviation 2 – Aerially delivered human resources Emergency Interstate Compacts (EMAC, FEMA EFS, Interstate Forest Fire Compacts) Multiple System Instance capability Change Board Items

46. Version 2.8 Planning Release March / April 2008 $Resource Draw Down and Incident Prioritization $Hot Sync / Disconnected Mode $Fire Code Interface (via BUS) $Telephone Status Change Board Items

47. System Interfaces Common Data Base Incident Cache Systems Incident Based Systems Credentialing and Accreditation Systems Data Warehouse Other Systems Others

49. Reports

50. Report Delivery Changes Standard Reports Raw Data Queried Data Ad-Hoc Maps Multi-System Integration

51. Data Analysis System (DAS) ROSS Data Sources Financial Digital Photo Weather Incident Plans... Financial Digital Photo Weather Incident Plans... Incident Orders Resources Statuses Organizations Data Warehouse Status Counts Resource Assignments Dispatch Workload Resource Destination ???… Data Dictionary Extract Transform Load Reporting Tools MS Access DB Text Files/Excel I/SQL Brio

52. Maps

53. Messages to Take Home Be flexible to change See the big picture Keep proactively challenging us to make things better Fasten your seatbelt and hang on Be a part of the success.

54. Thanks for your Time