1. Publications Project Scope and Policy Laboratory Meetings

2. CURRENT SITUATION Stakeholder Reporting –Costly and inaccurate data and reports Researchers –Must use broken “publications wizard” process –Must then re-report publications multiple times –Maintain own private publication lists/web pages NICTA –Different IP approval processes across NICTA –“Publication wizard” ID is not a proper TR number –No coherent view of publications on website

3. IDEAL SITUATATION A simple system that works –Single source of publication status and data –Satisfy NICTA’s reporting needs –Minimize data entry burden for Researchers –Value for Researchers to ensure data quality –Enable presentation on NICTA website –Acceptable NICTA Technical Reports (ID, quality) Standard across NICTA sites –IT system and policy and procedures

4. Development of Project Plan Approval of Project Plan Development of Structure: Scope & Policy Meeting User Requirement: Questionnaire & Interviews Review Data Summarise Results Review results in Terms of brief and with Users Review External Products Review of Internal Capabilities Review Options & Obtain Costs Recommendation of Solution(s) Approval of Solution Implementation Final Report Project Team Sponsor Project Team Project Team/Users Project Team Project Team/Users Project Team RESPONSIBILITY Development of User Requirements (inc Questionnaire) Scope & Policy Decision Meeting Project Team ProjTeam/Lab Dir/Proj Lead. ACTION Review & Finalise Scope & Policy ProjTeam/Lab Dir

5. WANTED: AGREEMENT Approval policy and procedures –Kinds of approvals required? –Who can approve? –Who requires approval? Scope of Publications Project –Types of “Publications” in scope?

6. USING PUBLICATIONS DATA Use publication lists in Performance Reviews NICTA official reports Researcher biographies/web pages NICTA publication web pages

7. APPROVAL PROCESSES What formal approvals are required? –IP approval, Quality approval  –Re-submitted papers can reuse 1st IP approval? Who can approve publications? –Program leaders, Lab directors –Project leaders? –Can you approve your own publications?  In event of unavailable approver… –Delegation?  –Researchers choose from a list of approvers?

8. WHO REQUIRES APPROVAL NICTA Students Students who have assigned IP to NICTA NICTA-employed Researchers Contributed NICTA Researchers Part-contributed staff not listing NICTA affiliation  Any NICTA staff (researchers or not) writing for publication in any ICT-related area Author with a NICTA affiliation, but with non-NICTA co- author who is primary or contact author

9. TYPES OF PUBLICATIONS? DBIPDBIP Journal Publication University Lectures  Conference Paper NICTA homepages  Unpublished Conference Presentation  Blog entries  3 rd Party web pages  Abstract Email/discussion list  Poster Presentation  Software (e.g. OSS)‡‡ Book Informal papers  Book Chapter Unpublished manuscript  Technical Report WIP talk at conference  Student Theses  Informal workshop 

10. OTHER RELATED PROJECTS Data and Metrics –Consolidate & simplify data collection & reporting –Publications project is a part of this, but bigger! Web Steering Committee –New NICTA website –Need to take data from publications database to present publication information on website

11. PUBLICATION PROCESS

12. OBTAIN NICTA IP APPROVAL AND WRITE DRAFT

13. GAIN ACCEPTANCE FOR PUBLICATION

14. “HAVE PUBLISHED” PROCESS